Total 30 logistic coordinator job vacancies in Australia

Position Overview:
Novotel Perth Langley is seeking a passionate and detail-oriented Conference & Events Coordinator to join our team. In this role, you will manage the full lifecycle of contracted conferences and events—from planning through to on-site coordination and post-event follow-up. Your goal is to ensure client satisfaction and secure repeat business. If you have a passion for hospitality, enjoy working with people, and excel at customer service, we want to hear from you.

Key Responsibilities:

• Coordinate event details with clients for secured bookings, including compiling event orders, on-site management, and post-event follow-up.
• Identify and leverage opportunities to upsell conference and event packages to maximize revenue.
• Host familiarization visits and site inspections for potential clients.
• Ensure seamless communication with clients to meet their expectations and deliver successful events.

In this role, you will manage all aspects of event coordination, from the planning stages through to post-event follow-up, ensuring a seamless experience for our guests. You will work with a variety of events, including weddings, meetings, and corporate functions, while collaborating with internal teams to ensure successful outcomes.

Key Responsibilities:

• Manage the full lifecycle of conferences and events, from coordination and billing to post-event follow-up, ensuring client satisfaction
• Communicate with clients and the internal team, preparing Banquet Event Orders
• Build and maintain strong relationships with clients, ensuring effective communication and a smooth planning process
• Collaborate with operational teams and on-site partners to ensure events are executed flawlessly
• Oversee invoicing and payments, ensuring all financials align with contract terms and schedules

Join our team and play a key role in creating exceptional events that leave lasting impressions!

This is a unique opportunity to join a passionate and collaborative Talent & Culture team and develop your skills and knowledge in the field of Human Resources.  It can be an entry-level role and an incredible opportunity to enhance your communications, leadership, and organisation skills, or it can be suited to an experienced admin superstar or coordinator. This will be perfect for an existing hotelier wishing to continue their love and passion for people and diversity in the world of HR, a school leaver or someone looking for a change in their career.

Key responsibilities include: 

• Assistance with the end-to-end recruitment process
• Champion contract preparation, and other pre-induction duties
• Coordinate the induction and onboarding process of new employees
• Organise employee engagement activities
• Support the T&C team with ad-hoc HR projects and initiatives
• Assist with Learning & Development scheduling and recording
• Maintaining staff records, reports, and compliance
• Assisting with Health & Safety and Sustainability (ESG)

Swissôtel Sydney is seeking a Full-time Housekeeping Coordinator to join our Housekeeping team.

A Career that lets your passion shine:

• Handle all aspects of group reservations from initial inquiry to booking confirmation, ensuring timely and accurate communication with clients.
• Coordinate with the sales and events teams to understand group requirements and tailor offerings to meet their needs.
• Collaborate with other hotel departments such as Sales & Marketing, Front Office, Housekeeping, and F&B to ensure smooth execution of group stays.
• Maintain detailed records of group reservations, including room blocks, special requests, and billing information.
• Assist in resolving any issues or concerns related to group bookings, providing exceptional service to enhance guest satisfaction.
• Stay updated on hotel facilities, services, and promotions to effectively upsell and cross-sell to group clients.

We are currently seeking an organised and enthusiastic Talent & Culture Coordinator to support the HR function for four Accor hotels across Tasmania and Victoria.  For the right candidate, hours and location will be considered.  This is a part time role, up to 24 hours a week, however, we are open to full-time hours for the right candidate.

This is a unique opportunity to join a passionate and collaborative Talent & Culture team and grow your skills and knowledge in the field of Human Resources.  

ALL about the role – what you’ll be doing:

• Support Department Heads in recruitment and assist in the recruitment process by posting job ads, screening resumes and coordinating interviews
• Prepare and manage employee contracts and ensure all necessary documentation is completed
• Act as a trusted point of contact for all employees, addressing concerns and fostering a positive work environment
• Support the team in handling employee relations issue
• Support with the organisation of employee engagement activities
• Administer the Accor online training platform and maintain accurate records
• Assist in the coordination of the ongoing implementation and management of the staff performance review program
• Assist in the constant improvement of HR procedures and management

Join a collaborative, friendly and passionate team across three portfolio properties to scope new opportunities, build rapport with clients to convert business across multiple market segments, while offering excellent customer service. No day is the same and opportunities for career growth is immense.

What you will be doing: 

• Proactively respond to sales enquiries through a variety of channels in a professional and timely manner.
• Prepare tailored client quotations and contracts, follow up, site inspection organisation with sales processes to effectively convert business opportunities.
• Build rapport and effective business relationships with professional, friendly process.
• Develop strong internal departmental communications and relationships with Revenue, Reservations, F&B, Front Office, hotel partnerships.
• Coordinate social media, marketing and PR campaigns.
• Train and develop deep knowledge across property portfolio.
• Manage enquiries in Accor systems and reporting processes.
• Work effectively in a team as well as independently.

The Role

We currently have an exciting opportunity for a Reservations Agent to join our team on a Part time bases approx. 3 days per week.

Reporting to the Reservations Manager, you will be responsible for:

• Coordination of final details for events handed over once the client contracts
• Taking final pre-payment
• Compiling event orders and running event order meetings
• Any admin related to events
• Posting charges
• Meeting and greeting clients whilst they are on site
• Sending out proposals and contracts
• Create Group Masters and update group information as it is received eg, rooming lists, arrival details and meals.
• Follow up information if not received.
• Liaise with other departments to ensure group requirements and special requirements are actioned.
• Ensuring all deposits are received prior to arrival and all invoicing is complete in a timely manner.
• Cross check accounts and finalise or send final accounts.
• Send 90/60/30 reminders to clients as needed.
• Constantly monitor all group reservations. Liaise with clients, input details into reservations system, release extra rooms and distribute information to other departments.

In this role you will:

• Prepare conference proposals and contracts, covering venue, function, menu and accommodation costs.
• Coordinate the entire cycle of conference and events from enquiry to post-event follow-up ensuring client satisfaction.
• Co-ordinate and host familiarisation and site inspection activity including follow-up in conjunction with sales team.
• Achieve budget targets relative to the conference and events department. 
• Assist in the telemarketing for new clients and define their potential to the business.
• Co-ordination and production of conference collateral material, in liaison with the Digital Marketing Manager.
• Lead weekly Banquets Event Order meetings and co-ordinate between conferencing and other relevant departments to ensure that preparations for conferences have been made.

What we're looking for

You are an enthusiastic and motivated individual ready for the first step into your HR career. You are a multi-tasker and can work independently, performing a wide range of complex and confidential administrative duties to support your team. You communicate well with all contacts, anticipate and resolve issues, and update the team on your various projects.

What you will be doing?

As a Talent and Culture Coordinator, you will undertake a dynamic role that encompasses the coordination of Talent and Culture duties. You will process day-to-day administration of the department in an accurate and timely manner.

You are a Canva super star, using your creative side to promote our team's activities and events. You have a proactive approach and are always looking at elevating our team members experience. 

This role reports directly to the Director of Talent & Culture. It is a part-time role, working two days per week. 

A crucial part of the commercial engine, the Commercial Coordinator is pivotal in supporting the department team members – General Manager, Sales, Marketing + Revenue in administrative duties and assist with the coordination of their activities. Reporting to the Director of Sales, this role will also be key to assist in all areas of direct sales efforts to increase hotel market share, maintain a high level of customer service while bringing an unparalleled approach to converting group and leisure business.

RESPONSIBILITIES

• Support Commercial team members in the form of, but not limited to, generating reports, preparing proposals/contracts, creating presentations, booking travel.
• Manage sales systems such as ANAIS, Cvent, and Delphi.
• Distribute sales leads and work in line with business needs.
• Conducting cold calls for comparative purposes and new lead searches.
• Coordinate group requests once the contract has been signed and hand over all details to Groups Reservations/Catering & Events Manager.
• Lead special projects as assigned.
• Attend regular commercial meetings for minute taking.
• Coordinate and collaborate on site client visits.
• Helping with the welcoming process for new members.
• Build rapport and strong relations with Mondrian Gold Coast Team Members.
• Adhere to the highest standards of professional contact and customer service with clientele.
• Attend to telephone and email enquiries in a timely manner, both internally & externally.
• Assist with promotions and the preparation of products and services.
• Support with sales trip/trade show preparation.
• Maintaining stock of printed material and merchandise.
• Keep things running smoothly!

Be an invaluable asset to our wider Conference and Events Team. Here you can contribute by providing administrative support and communicate and liaise on all levels.

You can delight guests & clients while establishing and maintaining effective relationships and maximizing revenue potential by delivering tailor made services.

Thrive in an environment where care and kindness are at the heart of everything we do. With us, you can take pride in being part of a wider global team leading the way in local sustainability initiatives. Working together with our communities, we will empower you to make your own meaningful impact. We will support you to maintain your wellbeing too, so that you can live life to the full.

A Career that lets your passion shine

• Coordinating the Housekeeping daily operations via allocating rooms to ambassadors.
• Answering calls from Guest Services, Housekeepers and supporting the Supervisors
• Receiving guest requests, allocating resources and problem-solving guest enquiries
• Use your high level of communication skills to liaise with the Executive Housekeeper and housekeeping team
• Execute vital administrative tasks for the efficient and smooth running of housekeeping department including logging lost property and engineering requests
• Create exceptional guest experiences by coordinating with Front Office to ensure rooms are immaculate, prepared with care, and ready on time for guests

Your duties include but not limited to:

• Reporting to the Portfolio Director of Talent and Culture, you will provide Human Resources assistance with employee benefits, rewards & recognition programs
• You will coordinate the end to end recruitments, onboarding and Learning and Development of the Hotel Teams across three properties
• Manage administrative tasks to ensure compliance
• Administer WorkCover claims / Return to work process
• Drive Team Member Engagement and promote a positive culture
• Complete HR reports and projects

Mercure Townsville is looking for a proactive and detail-oriented Talent & Culture Coordinator with excellent organization and communication skills.  In this hands-on role, you will thrive in a fast-paced environment, leveraging your strong communication abilities and eagerness to grow your T&C skills.  You will collaborate closely with all departments of the Hotel, providing T&C assistance and supporting the overall employee experience.

Key Responsibilities:

As the T&C Coordinator, you will play a crucial role in managing the day to day functions of T&C. Your main responsibilities will include:

• Maintain the employment database, set up new hires, and manage on boarding and recruitment information.
• Assist with payroll processing and ensure accurate and timely payroll operations.
• Prepare employment contracts
• Assist to deliver T&C induction training, manage training platforms, recommend courses, and update the training register.
• Assist in coordinating performance reviews and ensuring timely feedback and development plans.
• Coordinate the WHS committee, and assist the management team to organize training sessions, and ensure compliance with workplace health and safety regulations.
• Provide general enquiries support to staff and managers regarding benefits, recruitment, and other conditions of employment.
• T&C Reporting as required

Our ideal candidate combines integrity and confidentiality with strong information interpretation and attention to detail. You excel in working independently, taking initiative, and managing multiple tasks efficiently.

We are looking for a creative marketing coordinator to join our Sales and Marketing team in a part-time capacity. This position is responsible for enhancing and supporting the production and delivery of tactical marketing campaign strategies for the hotel, including digital and online marketing to maximise the profile and profitability of the hotel. This is to be achieved through traditional media, direct e-mail marketing, web site content management, partnering with/ linking to key partner web sites, Public Relations, promotional partnerships and social media.

The Role

We currently have an exciting opportunity for a dual role as our Meeting, Events and Reservations Coordinator.

This is a great opportunity for someone who enjoys variety in their work. You will spend approx. 3 days in Reservations and 2 days in Conference & Events (with flexibility to switch it up depending on business demands).

Reporting to the Meeting & Events Sales Executive and Reservations Manager, you will be responsible for:

• Coordination of final details for events handed over once the client contracts
• Taking final pre-payment
• Compiling event orders and running event order meetings
• Any admin related to events
• Posting charges
• Meeting and greeting clients whilst they are on site
• Sending out proposals and contracts
• Create Group Masters and update group information as it is received eg, rooming lists, arrival details and meals.
• Follow up information if not received.
• Liaise with other departments to ensure group requirements and special requirements are actioned.
• Ensuring all deposits are received prior to arrival and all invoicing is complete in a timely manner.
• Cross check accounts and finalise or send final accounts.
• Send 90/60/30 reminders to clients as needed.
• Constantly monitor all group reservations. Liaise with clients, input details into reservations system, release extra rooms and distribute information to other departments.

This position is responsible for assisting in the management of all Recruitment, Talent, Training and Development activities at Sofitel Noosa Pacific Resort. With a diverse group of 300 employees, this integral role is involved in:

• Oversee frontline recruitment, ensuring requisitions are completed.
• Prepare and distribute employee documentation with accuracy and efficiency.
• Support employee development by prompting and tracking performance reviews, training attendance and coordinating exit interviews.
• Ensure individual team member files are maintained and regularly updated, tracking data for accuracy and reporting purposes.
• Build communication strategy to ensure culture and engagement message is well received throughout the hotels and wider community.
• Coordinate with the business to retain, develop and motivate people to achieve their fullest potential.
• Ensure that the onboarding experience is prioritized and contributes to driving retention.

This position is offered on a fixed-term contract to January 2025 for parental-leave cover.

Based at the beautiful Pullman Sydney Hyde Park with the Talent & Culture Manager, no two days will ever be the same as you will: 

• Assist with recruitment - posting ads, shortlisting applications, extending contracts and processing new starter documentation
• Be the gate keeper for all data entry into our Payroll and Time & Attendance Systems
• Assist with the on boarding of new team members
• Use your creativity to produce engaging collateral for T&C initiatives and social activities
• Be our engagement guru, actively driving social activities throughout the Hotels.
• Maintain and monitor all compliance records such as RSA, VISA and Safety certifications
• Provide ad-hoc reports from our L&D Platform and Payroll System as needed

• Respond to RFPs within 48 hours and maintain accurate records in the Daily Sales Report.
• Convert leads and opportunities for group business, including conferences, weddings and social events.
• Prepare and present proposals and contracts using Opera Sales and Event Management.
• Conduct site inspections to showcase the resort to potential clients.
• Coordinate all aspects of conference and events, from inquiry to confirmation and post-event follow up.
• Cultivate positive relationships with clients and event managers for a seamless planning experience.

Reporting to the Precinct Conference & Events Sales Manager, the Conference & Events Coordinator is responsible for, but is not limited to;

• Coordinating events which includes liaising with the client, preparing & distributing banquet event orders and following the hotel billing and follow up procedure
• Conduct and host site inspections with clients & suppliers including follow up.
• Build relationships with contracted clients and upsell additional products and services.
• Liaise with the Hotel operational teams to ensure exceptional service & successful events are achieved.
• Responsible for pre-event and post event invoicing. Post event invoices to be issued next business day of event completion.
• Handle incoming telephone calls and follow through using own initiative.
• Answer all calls promptly, within 3 rings using specified greeting for hotel, in a courteous and efficient manner. Ensure that all relevant information is obtained.
• Coordinate and host familiarisation and site inspection activity including follow[1]up.
• Maintain effective communication with the Conference & Events Manager providing market intelligence on a regular basis and understanding of competitor strengths weaknesses and ongoing sales activities.
• Maintain existing customer base to ensure their business is retained by building and developing relationships.
• Adhere to Hotel’s rate structure with variations approved by the Conference & Events Sales Manager
• Use of Delphi to accurately record all client requirements including all related block activities.
• Relay any relevant information to management and operations team

What we're looking for

You are an enthusiastic and motivated individual ready for the next step into your HR career. You are a multi-tasker and can work independently, performing a wide range of complex and confidential administrative duties to support your team. You communicate well with all contacts, anticipate and resolve issues, and update the team on your various projects.

What you will be doing?

As a Talent and Culture Coordinator, you will undertake a dynamic role that encompasses the coordination of Talent and Culture duties. You will process day-to-day administration of the department in an accurate and timely manner.

You will assist in the management of all recruitment, personnel, training and development activities ensuring they meet the operational needs of the hotel whilst falling within the guidelines of AccorHotels’ Talent & Culture policies and initiatives. 

This role reports directly to the Director of Talent & Culture. You will be ensuring that all employees have a consistent and exceptional Talent experience.

Responsibilities include:

• Act as the primary point of conduct for clients hosting conferences, meeting and events at the hotel.
• Coordinate and manage all event logistics, including room setup, audiovisual equipment, and catering.
• Work closely with clients to understand their specific event requirements and preferences, and provide personalized recommendations and solutions.
• Prepare detailed event orders, contracts, and invoices.
• Collaborate with various hotel departments, to ensure smooth coordination and execution of events.
• Conduct site inspections for potential clients and provide tours of event spaces, highlighting the hotel's amenities and services.
• Assist in marketing and promoting the hotel's event spaces and services through various channels, including online platforms and networking events.
• Handle any issues or concerns that may arise during events, and proactively address client needs to ensure their satisfaction.
• Maintain accurate records of all event bookings, inquiries, and client communications.
• Evaluate the success of each event and gather feedback from clients to continously improve our services and offerings.

As our Sales Coordinator, you will play a vital role in managing incoming sales inquiries and converting them into successful business opportunities. Your responsibilities will include:

• Qualifying all incoming sales department phone calls and directing them to the appropriate sales representative based on the size and type of event.
• Monitoring the sales enquiry inbox and promptly actioning or distributing leads to the appropriate sales representative.
• Working reactively to convert leads and opportunities for group business, such as meetings, weddings, sporting and leisure groups.
• Assisting the proactive sales team in preparing proposals and contracts for clients, utilizing Opera Sales and Catering and ANAIS.
• Participating in prospecting research to identify new opportunities and conducting market research to source new meetings, conferences, and group business.
• Supporting the proactive sales team with confirming new business, including site inspections, quotes, contracts, and inquiries.
• Conducting regular market analysis to stay informed about trends.
• Having a complete understanding of the hotel’s sales vision, products, services, and rate structure to fulfill business objectives.
• Maintaining and building relationships with existing customers to ensure their business is retained.
• Assisting in managing the smooth running of the sales department through adequate and timely support.

An exciting opportunity for an experienced coordinator to join our Sales team. You will work with clients to plan and execute a range of events including conventions, gala dinners, meetings and social events. Some of the responsibilities include:

• Act as primary point of conduct for clients hosting conferences, meeting and events at the hotel.
• Coordinate and manage all event logistics, including room setup, audiovisual equipment, and catering.
• Work closely with clients to understand their specific event requirements and preferences, and provide personalized recommendations and solutions.
• Prepare detailed event orders, contracts, and invoices.
• Collaborate with various hotel departments, to ensure smooth coordination and execution of events.
• Conduct site inspections for potential clients and provide tours of event spaces, highlighting the hotel's amenities and services.
• Assist in marketing and promoting the hotel's event spaces and services through various channels, including online platforms and networking events.
• Handle any issues or concerns that may arise during events, and proactively address client needs to ensure their satisfaction.
• Maintain accurate records of all event bookings, inquiries, and client communications.
• Evaluate the success of each event and gather feedback from clients to continously improve our services and offerings.