• In this role you will cover leave across our metro homes network
• High Level Administration, Rostering and People Management Required
• Join a fast growing and stable, not-for-profit, values-based organization

We are looking for a self-motivated Administration Coordinator to join our busy Metro aged care network, to cover leave and other short-term assignments as needed in the administration network. 

Why you’ll love working with us:

• Work for a Leading Aged Care provider offering job stability 
• Opportunity to work within a values-based organization, with caring at the heart of everything we do
• Supportive and inclusive team environment
• Salary packaging opportunities to increase your take home pay
• Ongoing support and direction from your Manager

The Administration Coordinator is responsible for undertaking administrative tasks that relate to the scheduling team and function. The position works as part of a collaborative team to ensure accurate and timely allocation of services across metropolitan and regional NSW.

To be successful in this role you will ideally have:

• An enthusiastic “Can Do” attitude is essential
• Extensive Administration skills such as data entry & documentation, handling incidents & complaints, email & phone management
• Strong planning and organizing skills with a high attention to detail
• A passion to deliver quality customer service
• Exceptional verbal and listening skills are essential as this role
• An excellent telephone manner and ability to build rapport
• Advanced computer literacy with PC based applications (Word, Excel, Email, Internet, database)
• Willingness and ability to learn new technologies, and be involved in ongoing training
• Driver license as the homes are across the Sydney Metro are and not all easily accessible by public transportation
• Sound interpersonal skills, reliability, and honesty
• Ability to work independently or as part of a busy dedicated team
• Previous scheduling experience using Time Target, Human Force would be an advantage
• Evidence of Covid 19 and Flu Vaccination

Catholic Healthcare is a leading not-for-profit provider of residential aged care, home and community services, retirement living across NSW and SE QLD. Together, our team of around 4800 people are dedicated to our Mission of helping our customers to live life to its fullest every day.

If you are looking to make a positive impact, we’d love to hear from you. Apply online 

Please note that pre-employment checks (including fit2work and NDIS Workers Screening Check) will be completed for all preferred candidates before an Offer is made.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance we’ll be in touch.

Grow your career with a global retailer as a Food Rescue Coordinator within our Sustainability team at ALDI Australia, based in Minchinbury. This is a full-time permanent position.

In this role, you will join a passionate team that supports ALDI's commitment to a more sustainable future. Our Sustainability team works diligently across the breadth of our operations, setting sustainability commitments and policies in critical areas such as human rights, responsible sourcing, plastics and packaging, waste and carbon, health, and community.

The magnitude of our efforts extends beyond merely setting targets; we also bear the responsibility for reporting on all ALDI’s sustainability commitments to both the Australian and International business sectors. It's about translating our dedication to people and planet into concrete actions that align with our business objectives, shaping a more sustainable future for all.

Every day you'll play a part in making our world a better place, working alongside like-minded individuals who share your passion for driving positive change. At ALDI, your work goes beyond the role; it's about making a tangible difference in the world, a chance to contribute to something greater than ourselves.

What does the role look like? 

• Oversee ALDI’s food rescue program including governance, day-to-day coordination, and reporting.
• Engage with stakeholders across Store Operations, Warehouse Operations, and food rescue organisations to optimise food rescue outcomes.
• Support development and implementation of staff engagement and behaviour changes programs
• Build and manage relationships with ALDI’s extensive network of food rescue partners through engagement and assist in the development of strategic support initiatives.
• Support the monitoring, development and implementation of legislative and organisational policies, guidelines, and processes to ensure compliance.
• Provide support to the National Sustainability and other operational teams on waste reduction and diversion projects.

The Collecting Group is a true disruptor, offering high-quality ‘curated collectibles’ from around the globe, curated by specialists in their subject matter. It has headquarters in London, and offices in Munich, Sydney and Stockholm, as well as a strategic partnership in the UAE.

Collecting Cars, which launched in 2019, offers buyers and sellers a new way to transact online. It enables a much faster route to market than traditional auctions as well as dramatically reducing the costs involved, charging zero fees to the seller.

Launched in 2021 with the same principles of ‘lean’ auctions that are fast to list and sell, the Watch Collecting platform brought new energy to this enthusiast market.

The Collecting Group is now a team of 100+ around the world and we have exciting growth plans with new product extensions and new market entry ambitions.

Our growth is dependent on uniting skilled talent and innovative technology to deliver the best service for our users, and we are always looking for forward thinking, diligent and motivated individuals to join us.

The Opportunity

You’ll be joining a growing, diverse team that’s currently disrupting the traditional way vehicles are auctioned. As the Sales and Marketing Coordinator you’ll play a crucial role in assisting the team with their day-to-day sales activities, helping identify new opportunities and establishing new, improved ways of working.

Whilst ensuring your team are operating as efficiently and effectively as possible, you'll also have the opportunity to work closely with the global marketing team to oversee the organisation of local events within the community. Leaning on your can-do attitude and social media skills, you'll support local campaigns for paid social, implementing local initiatives to drive enquiries, bids and registrations.

This is an exciting time to join Collecting Cars, as we continue to grow across APAC and head towards our aspirations as the home of the collector.

• You ideally have experience within or exposure to a sales team, and understand how business development tasks are linked to company growth
• You're familiar with a CRM (Salesforce preferred), and have an interest in improving processes to aid team performance
• Social media - you're familiar with multiple platforms (inc Instagram and Facebook), and have an interest in learning how to engage an audience to support business growth
• Community - you're comfortable building relationships with external partners, and have an interest in bringing like-minded people together
• You're comfortable in a team-based setting, and able to communicate with, present to and influence others effectively
• A keen interest in cars of all genres and eras, and knowledge of the collectible car market is highly advantageous
• Prior experience within a fast-paced, scaling business is also preferred, but not mandatory

This role is based out of our Sydney based office, Mon - Fri. Current Australian work rights are required.

• Provide structured and proactive support to Directors and teams in the bidding process.
• Coordinate and support development of collateral to demonstrate value or support positioning activities.
• Coordinate and support comprehensive PQQ/RFT/RFP documentation incorporating the requirements of specifications, within strict timescales.
• Incorporate local knowledge and writing style/branding in bids to ensure brand adherence.
• Coordinate and incorporate input from bid partners, directors, technical experts and wider team as necessary, to ensure a consistent and coherent final bid against scoring criteria.
• Provide structured format and text for others contributing to bid.
• Work flexibly across the organisation to support Directors dependent on tender activity to ensure a unified and consistent approach to bids.
• Following submission of bids, extract key information from tender and manage information in-line with information management processes and following internal feedback analysis processes.
• Support best practice bid process, structure and quality.
• Support Business Development with any other activity as required.

The responsibilities include telephonic appointment booking and administrative functions, but are not limited to:

• Completing the coordination and booking of medical appointments for a range of health services nationally.
• Following up with Health and Medical practices regarding results and upcoming assessments.
• Providing accurate, timely and concise emails or written responses in line with customer requirements and Cogent communications/service delivery guidelines.
• Using systems and databases for referrals and outgoing reports including an elite health booking system.

A full position description is available upon request. Please email [email protected] for details.

We have an exciting opportunity available for Business Support roles in our team in Sydney. We will provide full training so if you are looking to start your career in the customer service space then look no further!

We do require the successful candidate to be based in Sydney This is a full-time position.

In this role, you will be an important member of the Customer Service team reporting directly to the Customer Service Manager where you will provide phone and email customer service, sales, and support.

The core responsibilities in this role include:

• Receiving inbound calls and email inquiries from Commercial and Residential customers
• Proactively making outbound calls to our existing customers to promote our products and services
• Resolving customer queries quickly and accurately
• Scheduling pest services for residential customers
• Converting incoming inquiries into sales opportunities
• Liaising with your fellow colleagues
• Meeting calls and internal sales targets
• Maintaining our databases by ensuring customer records and details are up to date while ensuring compliance.

The ideal candidate must possess:

• Experience working in customer service or call center environments (essential)
• This is an office-based role so you must be based in Sydney
• Previous experience in phone sales and converting inquiries into sales
• Proficient with communicating verbally and electronically
• Able to work calmly under pressure while multi-tasking
• Proven problem-solving skills
• Ability to work in a team environment to support fellow colleagues
• Professional, reliable, and punctual.

Perks and benefits

• Strong work life balance culture.
• Employee Assistance Program (EAP)
• Discounted Pest Services
• Employee Referral Program
• Employee cash incentive programs and bonuses

Rentokil Initial is a member of the FTSE 100 of leading companies. This is a growing and successful business that employs some 36,000 colleagues across 66 countries - and offers a wide range of learning and development programs for colleagues to enhance their skills.

As part of the recruitment process, you will be required to complete the pre-employment medical and reference checks.

Employee Testimonial -

“The onboarding and training I’ve received has been amazing.” At Rentokil Initial, there’s a real focus on teamwork, collaboration, support and communication.”

Renay Fagan

"The team culture is inclusive, family-oriented and feels like a small business even though it is global"

Lisa Craker

“I love working at Rentokil - I love how the internal team bands together and getting to work with different customers every day.”

Matt Jones

Grow Talent is seeking a detail-oriented and organized Procurement Coordinator to join our Clients team on a part time contract for 12-18 months. As a Procurement Coordinator, you will assist with the procurement process by sourcing subconsultants services and other goods and services . You will play a critical role in ensuring timely and cost-effective procurement of goods and services for our client. This is an excellent opportunity for a motivated individual to contribute to the success of our organization in a fast-paced and dynamic environment.

Responsibilities:

• Assist in developing and implementing procurement strategies, policies, and procedures
• Source and evaluate potential suppliers and maintain supplier database
• Prepare and issue purchase orders and maintain accurate records
• Coordinate with internal stakeholders to ensure timely delivery of goods and services
• Be the primary point of contact for and coordinate the commercial and contractual interfaces with all internal and external stakeholders for all matters related to the engagement of subconsultants and subcontractors.
• Monitor and track supplier performance to ensure compliance with contractual obligations
• Resolve any issues or disputes with suppliers
• Conduct market research to identify new suppliers and emerging trends
• Assist with contract management and negotiation

Requirements:

• Proven experience as a Procurement Coordinator or similar role
• Knowledge of procurement processes, sourcing strategies, and supplier management
• Strong analytical and problem-solving skills
• Excellent communication and negotiation abilities
• Proficient in Microsoft Office Suite
• Attention to detail and ability to multitask
• Ability to work independently and collaboratively in a team environment
• Experience with procurement software and systems is a plus

Not meeting all requirements? Research shows that women and people of colour are less likely to apply for jobs if they don't have all the qualifications. At Grow Talent, we strive to create a diverse, inclusive and authentic workplace. So, if you're excited about this role, but your previous experience doesn't exactly match all the qualifications in the job description, we encourage you to apply anyway. Perhaps you are the exact candidate for these or other roles.

• Be uniquely you, come as you are 
• Utilise your exceptional communication, problem-solving, and influential skills to drive collective achievement

The Business Services Coordinator will be supporting the Business Services Manager in the day to day operational running of the Telecommunications Services with a team-centric and a business-focused approach to telecommunications, aligning business objectives with IT operations to consistently deliver reliable and efficient IT services.

Sound good? Read on.

Here is a taster of what you can expect in this role:

• Proactively support operational IT services in line with Business outcomes, ensuring IT deliver value back to Business​​
• Provide insights that enable proactive management of a defined & agreed set of business outcomes
• Contribute to the improvement of IT performance in accordance with business needs 
• Benchmark services to enable the business to measure performance and baseline for service improvement 
• Produce regular reports with a focus on proactive problem management and service improvement to guide business and IT on risk
• Maintain business outcome SLAs, OLAs & XLAs
• Contribute to the IT Business Service Quality, Continuity & Operations of IT services
• Discover and study the current business systems and develop gap analysis to advance business processes.
• Pursue timely & effective issue escalation and ensure a clear understanding of business impacts within IT tech services, partners to deliver prompt resolution and minimal disruption to business activities
• Take ownership of level 1 support requests in ServiceNow relating to mobile, voice, PABX peripherals and internet
• Maintain a dedicated CMDB
• Engage and collaborate with the other internal IT Teams to fulfill support requests where appropriate and / or source expertise as required

As ALDI continues to grow, the safety and well-being of our people are our top priorities. To support our commitment to workplace safety, we are seeking a dynamic and dedicated Risk and Compliance Coordinator to join our team. This is a full-time permanent opportunity, based in Minchinbury.

Reporting to the Director - Work Health and Safety, you will play a crucial role in ensuring our operations adhere to all relevant health and safety regulations through providing accurate administrative and  reporting support to our executive team. 

If you are detail-oriented, organised, and excited about the prospect of contributing to a safe and compliant workplace, join us in making a meaningful impact on the well-being of our people and customers alike.

What does the role look like? 

• Generate, prepare accurate compliance reports for senior leaders, maintaining meticulous records of incidents, and corrective actions.
• Providing high level data entry, processing, manipulation, and analytics using Microsoft Office packages, in particular Microsoft Excel.
• Stay up to date of current and upcoming health and safety regulations, ensuring our operations align with legal requirements.
• Providing comprehensive administrative support to the wider team through distributing communication, managing email inboxes and updating documents.
• Work closely with cross-functional teams, providing guidance and support to managers and employees on compliance matters.
• Actively participating in continuous improvement initiatives and building on existing platforms.

• Deliver business value through the development of safety, scope, cost, schedule, and quality outcomes in accordance with client capital management frameworks
• Formulate effective business cases through bringing together technical knowledge and commercial concepts
• Ability to work effectively in a matrix structure, liaising with and securing resources from functional heads and working groups
• Liaise with and coordinate contributions from multiple parties, maintaining a high level of stakeholder engagement and guiding overall study direction
• Monitor, manage and report relevant study performance indicators to meet business requirements
• Identify and resolve study delivery performance issues in a timely manner
• Identify and implement improvements to study delivery methods
• Develop and manage budgets and schedules for various work programmes
• Ensure project risks are identified and actively managed

BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 15,000 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes.

The Opportunity

Come and discover the opportunity to join our Processing and Logistics team at our Coopers Plains Logistics Terminal as an Operations Coordinator.  Reporting to the Logistics Site Leader, you will lead a small team working with our logistics partners to deliver exceptional outcomes for our QLD Customers.

Being in a leadership role, that impacts the safety of our people as well as the quality and reliability of our equipment and products, you will lead, motivate and develop our high performing team to meet and exceed our customer needs. You will also focus on process enhancement, business strategy, and continuous improvement initiatives as you drive the efficiency and effectiveness of operations.

What’s in it for you

• enjoy a permanent full time position offering competitive salary package, option for 14% superannuation, participation in our company incentive program and annual salary review 
• on-going training, development and learning providing career pathways
• access to numerous wellbeing initiatives including, on site Physiotherapist and masseuse an Employee Assistance Program
• access to discounted gym fees through the ‘Fitness Passport’
• free on-site parking
• you’ll be provided with personal protective equipment (PPE) 
• enjoy a vibrant and inclusive workplace culture that hosts regular celebrations and BBQ’s
• participate in and celebrate our reward and recognition programs
• access to a range of exciting discounts across travel, vehicles, health and more!

What Will You Do?

While engaging and leading the team, you’ll actively participate in providing the required operational discipline and continuous improvement. You’ll work closely with the production team and be responsible for:

• developing and maintaining strong relationships with suppliers, customers and other key stakeholders
• promoting well-being and inclusive behaviours
• Support operational contractor management, cost and service to maximise operational efficiency
• Develop creative solutions to internal and external operational challenges
• Contribute towards strategic planning
• ensuring compliance with statutory requirements, standard operating procedures (SOPS) and audit requirements
• providing coaching and mentoring to direct reports and team members

More About You

You will be an engaging leader focused on developing your team to deliver creative solutions to complex problems. In addition, you will bring:

• a strong customer focus and the ability to deal with ambiguity and change
• the ability to work in a fast-paced environment
• an ability to translate business objectives to clear actions and outcomes for your team
• an ability to influence peers and colleagues to meet operational requirements, scheduling and people demands
• leadership and guidance ensuring your team follows manufacturing excellence targets

Why BlueScope

As BlueScope continues to go from strength to strength, a career with us provides you with the opportunity to grow and be rewarded. At BlueScope, you will:

• create and deliver innovative solutions that drive transformation in our business
• make an impact that really does shape the world we live in
• keep growing through continuous learning and development opportunities
• enjoy the sense of belonging that comes from working with people who genuinely look out for one another

At BlueScope, our people are our strength, and we don’t say that lightly. We want our people to be successful, and to be safe. We offer work-life flexibility through our B-flex program and make sure our inclusive work environment welcomes people of all backgrounds. We’re passionate about driving sustainability outcomes that matter to our communities, including action on climate and our 2050 net zero goal. And we’ll do this through Our Purpose: We create and inspire smart solutions in steel, strengthening our communities for the future.

Come and discover us at bluescope.com/life-at-bluescope/careers.

Together we can make a world of difference.

Applications close Sunday 28 January 2024.

About the Role

Reporting to the Executive Director, Minderoo Pictures you will actively contribute to a high-performing team, facilitating and coordinating a range of critical tasks and projects in support of Minderoo Pictures.  Working productively and efficiently, collaborating closely with other Focus & Enabler areas and Corporate Services as part of our matrix structure across and championing our One Minderoo Culture.  Focusing where applicable on partners, stakeholders and beneficiaries to execute a content strategy aligned with Minderoo’s strategic goals.

As Coordinator, Minderoo Pictures you will provide day-to-day administrative and project support to the Executive Director & Development Producer in the management of Minderoo Picture's diverse slate of film projects. You will also assist in the development of longer-term processes and systems that will build Minderoo Pictures capacity as its slate develops and grows.  

• Work with the ED and Development Producer to manage unsolicited project proposals and recommend projects that merit further consideration by Minderoo Pictures.
• Management of Good Grants software. 
• Assist with preparation of materials for Minderoo Pictures Jury consideration. 
• Develop systems and processes to assist in the management of Minderoo Pictures production pipeline, including an up-to-date project tracking database, and an industry contacts database  
• Undertake industry research as directed, to assist Minderoo Pictures' strategic planning, project assessment and portfolio development;
• Work with Development Producer to oversee deliverables for projects in development and production 
• Oversee accounts processing; 
• Coordination of travel and meetings, and preparation of briefing notes agendas and presentations.
• Support stakeholder engagement and impact activities across the MP portfolio.  
• Support Development Producer to manage projects within Minderoo's Initiative Hub system.
• Interface with the Advocacy & Engagement team to share key milestones, understand deliverables, and channel of communication.  

BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 15,000 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes.

The Opportunity

Come and discover the opportunity to join our Logistics team at our Forrestfield Manufacturing facility as a Logistics Coordinator. As a part of the broader Australian Steel Products portfolio, our WA Service Centre delivers a variety of products, innovative solutions and services to our export and domestic customers.

In this diverse and challenging role, you will provide timely and accurate reporting, forecasting and planning support to the WA Logistics team to ensure our products reach our customers reliably and on-time. This is achieved through your contributions to the safe and efficient movement, with delivery of all our products arriving via rail and sea freight and to our customer by road to domestic delivery destinations.

What’s in it for you?

• this full time Monday to Friday position offers flexibility to work from the office and from home
• enjoy a competitive salary package, option for 14% superannuation, participation in our company incentive program and annual salary review 
• on-going training, development and learning providing career pathways
• access to numerous wellbeing initiatives including, on site Physiotherapist and masseuse an Employee Assistance Program
• access to discounted gym fees through the ‘Fitness Passport’
• free on-site parking
• you’ll be provided with personal protective equipment (PPE) 
• enjoy a vibrant and inclusive workplace culture that hosts regular celebrations and BBQ’s
• participate in and celebrate our reward and recognition programs
• access to a range of exciting discounts across travel, vehicles, health and more!

What Will You Do?

Working with a supportive team, provide high levels of service to our customers and operations, you will:

• be a main contact between carriers, dispatch points and planning teams, facilitating relationships that yield continuous improvement
• work with our operations & planning teams to provide vital data used for processes and planning of our products before they are distributed to our customers via road and rail
• generate reports to effectively monitor warehouse performance and identify any opportunities for improvement
• working closely with our internal stakeholders including our transport, sales and warehouse teams to coordinate the most efficient and cost-effective delivery schedules for our customers

 More About You

Having good working knowledge of transport, operations or logistics environments, you will bring:

• a proactive approach in building constructive and effective relationships with internal and external key stake holders
• an aptitude in data analysis and a proactive approach to adopting and utilizing new technologies
• Advanced Computer skills with good understanding with Office suite, with strong focus on Microsoft Excel and D365.
• a strong customer focus and the ability to deal with ambiguity and change
• high attention to detail and the ability to multitask in an (at times) high pressure environment
• a continuous drive in improving procedures and process
• a commitment to your own safety and wellbeing while caring for others

Why BlueScope

As BlueScope continues to go from strength to strength, a career with us provides you with the opportunity to grow and be rewarded. At BlueScope, you will:

• create and deliver innovative solutions that drive transformation in our business
• make an impact that really does shape the world we live in
• keep growing through continuous learning and development opportunities
• enjoy the sense of belonging that comes from working with people who genuinely look out for one another

At BlueScope, our people are our strength, and we don’t say that lightly. We want our people to be successful, and to be safe. We offer work-life flexibility through our B-flex program and make sure our inclusive work environment welcomes people of all backgrounds. We’re passionate about driving sustainability outcomes that matter to our communities, including action on climate and our 2050 net zero goal. And we’ll do this through Our Purpose: We create and inspire smart solutions in steel, to strengthen our communities for the future.

Come and discover us at bluescope.com/life-at-bluescope/careers.

Together we can make a world of difference.

Applications close Sunday 28th January 2024.

• Full Time Permanent position in located in Moore Park  
• Join one of Australia's most trusted importers and wholesalers of bulk food products nationwide.  
• We are a small yet efficient group with a national and international reach. 

About Us 

Since 2009, Impulse Trading has grown to become one of the most trusted importers and wholesalers of bulk food products nationwide. We strive to be at the forefront of emerging food trends and provide Australian businesses with access to some of the world's finest food products and ingredients. Our company boasts a strong team of specialists in procurement, sales, logistics, administration, and quality assurance. With a passion for supply chain management, we have forged robust relationships within the industry. 

This stable network allows us to maintain a steady supply of products, including conventional and organic quinoa and quinoa-derived products, as well as cacao, chia, hemp, various rices, and whole grains. We possess the capability to deliver mixed pallets through to full container loads and can efficiently manage stock for just-in-time delivery. 

Our business culture is goal-focused and team-oriented, where our success is intrinsically tied to the achievements of the team. 
 

About the Opportunity 

In this role, you will join a collaborative and supportive sales team where you will provide daily administrative support for our National Account Managers and Sales Director .You'll be responsible for nurturing and maintaining strong relationships with within a designated client portfolios. From engaging with large food corporations to supporting small family-run businesses, you'll gain valuable experience understanding unique needs and creating pathways for success. You'll ensure client satisfaction and seamless order delivery. This is an excellent opportunity to collaborate with a diverse range of clients and contribute to the growth of our business.  

Key Responsibilities: 

• Act as the primary contact for your assigned client portfolio, addressing inquiries, resolving issues, providing updates, and gathering feedback regularly. 
• Ensure the timely and successful delivery of solutions according to customer needs and objectives, and work collaboratively with internal technical resources where required.
• Educate customers on the features, benefits, and applications of our product. 
• Maintain customer forecasts to ensure purchase plans are aligned with customer demand. 
• Prepare scheduled reporting on account status.
• Identify opportunities to upsell and cross-sell products based on client needs and market trends. 
• Collaborate closely with the Sales Director and sales team to develop and execute strategies to expand the customer base.

About You - Our Ideal Candidate 

• We are a small business and team and therefore, every new colleague needs to fully embrace our values, purpose, culture and come with a proactive and hands-on mentality. 
• Proven track record of minimum 2 years in sales, business development, or account management ideally within the bulk food products or a related industry. 
• Excellent communication skills. 
• Proficiency in CRM software and Microsoft Office suite. 
• Self-motivated with a results-driven mindset. 
• Ability to thrive in a fast-paced, dynamic environment. 
• Strong problem-solving skills and a customer-focused approach. 

How to Apply 

If you are ready to take on an exciting challenge and have a passion for sales and relationship building, we want to hear from you. Apply now by submitting your resume and a cover letter detailing your relevant experience and explaining why you're the perfect fit for this role. Join us in shaping the future of our business! 
 

About the job

The role of Facilities Coordinator is pivotal to the seamless management, direction and delivery of outstanding integrated facilities support services on behalf of the client.  Working with our on site Facilities Manager, you will assume responsibility for the administrative management, direction and promotion of the delivery of outstanding integrated facilities support services while ensuring that Sodexo operational goals/expectations are met.

The scope of the services include planned and unplanned building maintenance services, security, audits/inspections of the plant, equipment and contractors, cleaning services and the general maintenance of assets.  The role is responsible for the hands on management of all aspects of facilities management (hard and soft services). The Facility Coordinator will work with subcontractors and internal employees to ensure that the required service levels are met.

About you

You will have exposure to the field of facilities management preferably within the aged care sector (or perhaps retail, commercial or hotels) and have some experience and understanding of multi-trade, multi-service and multi-site management across planned preventative maintenance programs and the management of sub-contractors performance.

Key duties will include managing the integrated facilities services provided on site, training of client and contractor representatives on processes and procedures, ensure that Sodexo are delivering on all in-scope services both technical and service orientated, confirm that a tailored planned maintenance service is being completed, confirm that reactive maintenance services are being completed. coordinate and complete auditing for safety and quality, reviewing and evaluating planned and non-planned maintenance works, assisting with coordinating all aspects of building maintenance and essential services via contractor management.

You will have an administrative background with exceptional attention to detail, you will have a practical mindset and be an skilled communicator, have exposure to work order systems and have the ability to pick trends in work orders.

Why choose Sodexo?  
Sodexo is a people business, employing over half a million people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.  
We believe the more diverse we are, the stronger we are. No matter your background, we will do all we can to help you thrive. We are committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees.    

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.  
We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!   

How to apply?  
If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience  and availability.   
One of our friendly recruiters will contact shortlisted candidates for a phone interview. This will also be your opportunity to ask any questions you may have.  

Submit your application today and become part of the Sodexo family

About the Role:

A key part of our operations is the exceptional customer service we provide to our clients and we're on the lookout for a Customer Service Coordinator, based in Brisbane.

We are looking for an outgoing individual, who’s a people person with a passion for customer service and fulfilment. Our ideal candidate will have a can-do attitude and be willing to participate as an active member within the team. You need to be comfortable speaking with colleagues and customers on the phone or in person, be able to resolve conflict effectively, be numerate and have an aptitude to use an inventory system.

This role is part of a fun and energetic team and would suit an enthusiastic person who is looking to further their career in customer service, with excellent career progression and development opportunities.

About Eco Outdoor

Here at Eco Outdoor we are focused on outdoor lifestyle, remarkable products, and exceptional service. We’re a growing small to medium sized Australian owned business servicing the Architecture & Design industry across Australia, New Zealand and California. Last year was our most profitable yet, and this year is proving to be better so there are bright times ahead for the business.

Check out our website - https://www.ecooutdoor.com.au

How is it to work with us - https://youtu.be/NUcF0d6IRUc

Or visit our LinkedIn or Instagram pages.

Skills & Experience:

• Excellent communication skills and relatability whether in person, in writing or over the phone. Able to resolve conflict effectively
• Organizing the day-to-day order fulfillment activities, ensuring the highest level of service is maintained with all customer touch points including phone calls, emails, text and occasionally in person
• Liasing with external freight partners to coordinate deliveries all over Queensland
• Establishing priorities and meeting deadlines
• Managing stock to ensure customer lead times are minimised and stock is allocated efficiently
• A team player who is happy to lend a hand to others and an ability to work collaboratively with colleagues as well as working autonomously
• Experience in NetSuite is highly advantageous

• Good base salary
• Great team culture
• Pro work/life balance organisation

How to apply

Apply now – if you want more information before you apply, check out our site (https://www.ecooutdoor.com.au) or check us out on LinkedIn, or Instagram.

Please note we require full-time, permanent working rights for this position

About the Role

The Coordinator will provide administrative and operations support to the Walk Free team as well as assist with partnerships, reporting, communications, and some general administrative support.

To deliver executive support across a broad variety of operational and administrative tasks including diary and travel management, email management and meeting preparation for the Walk Free leadership team.

Specifically duties will include:

• Provide general administrative and operations support to the Walk Free team, including:
  • Support the leadership team as required – scheduling meetings, circulating information, ad hoc administration assistance
  • Provide operational support, including, but not limited to, maintaining an organised virtual filing system, create team meeting agendas, capture action items, process financial expenses, and manage administration of external stakeholders and partners. 
  • Records and data management including, but not limited to, management of Microsoft Teams pages, SharePoint site, maintaining an organized filing system, tracking, and prioritizing tasks and projects. 
• Support stakeholder engagement:
  • Liaise with partners and stakeholders as a point of contact for onboarding processes, contract management, invoicing, and general project management requirements.
  • Support the partnership onboarding process and the relationship with stakeholders throughout the project life cycle to achieve maximum impact, results, innovation, and program development (iHuB).
  • Proactively track current contract requirements and ensure critical actions are completed on time.
• Proactively manage team travel logistics and preparation, including:
  • Develop detailed travel itineraries and manage travel arrangements (airlines, drivers, and other providers as needed).
  • Provide assistance through researching and preparing materials for presentations and meetings.
• Work closely, and collaboratively, with the leadership team to ensure whole of team cohesion and workflow transparency.

What will you be doing?

• Meeting the needs of inbound FIT reservations and groups from the taking of the inquiry, conversion of the business, assisting with organization of the group, through to ensuring successful on-site coordination of the group.
• Maintain fluency with the ALL Live Limitless Loyalty Program
• Provide efficient, friendly & professional service to all guests
• Be the first point of contact for all incoming group booking enquiries

About the role

We currently have a unique opportunity for a People and Culture Team Coordinator to provide wide and varied administrative support to the People and Culture Team. Based in our iconic offices on the Swan River, this role sits within our Corporate Services division, delivering functional expertise as part of a joint team where business and philanthropy intersect. This is an integral role providing general administrative support as well as project coordination, and assistance with reporting and communications.

Reporting to the Executive Assistant, People & Culture you will actively contribute to a high-performing team, facilitating and coordinating a range of critical tasks and projects in support of People & Culture.  Working productively and efficiently, collaborating closely with other Focus & Enabler areas and Corporate Services as part of our matrix structure across and championing our One Minderoo Culture. 

No two days will ever be the same in this diverse and exciting position. Your responsibilities will include:

• Complex calendar management including meeting scheduling across multiple time zones.
• Management of logistics, scheduling, and coordination of events and special projects.
• Operational support tasks including team meeting agendas, capturing notes and action items from meetings, processing of expenses, managing administration of new partners and maintaining the virtual filing system.
• Record and data management including management of MS Teams pages, SharePoint site, tracking, and prioritising tasks and projects.
• Providing high quality interactions with internal and external stakeholders, prioritising communications to ensure prompt responses.
• Playing a key role in the team culture and keeping a pulse on the health and effectiveness of the team.

DOF is a global leader in providing services to the offshore industry. With a diverse fleet of state-of-the-art vessels and a team of highly skilled professionals, we deliver superior solutions for offshore operations worldwide.

Move to Improve and bring the company forward!

An important part of the DOF culture is to learn from the experienced and skilled people we are so fortunate to recruit. If you feel that you can contribute and make us better, we promise you that we are always open to ideas and innovation. After all, it is the culture of innovation that has made DOF one of the most exciting places to work. In DOF you can make a difference in an environment ready to solve problems and implement good ideas quickly. We offer exciting activities and plenty of opportunities to grow. Our experts will help you to develop your knowledge, skills and experience in DOFs core activities.

Are you our Injury Management Coordinator?

DOF is currently seeking an experienced and dedicated Injury Management Coordinator to join our team. As the Injury Management Coordinator, you will be responsible for the following:

• Proactively managing the Injury Management Process and Return to Work Programs for DOF - APAC within relevant legislative and company guidelines.
• Ensuring the relevant Country, State or Territory specific Worker’s Compensation legislation is adhered to.
• Managing injuries or illnesses incurred at work to deliver the best outcome to the employee and Company.
• Managing insurance claims in conjunction with Insurance Specialist and aligned with the DOF Claims process.
• Liaising with the company appointed workers compensation insurers and brokers to ensure there is continual high level strategic analysis of claims to help mitigate costs and ensure workers resume their normal duties as soon as practicable.
• Assisting the HSEQ management team with claim analysis to identify the agency of injuries to address shortfalls.
• Attending claims reviews with insurers on a quarterly basis ensuring effective management and coordination of work-related injuries and illnesses,

This is a permanent part-time role : 23 hours per week.

• Minimum 5 years of experience as an Injury Management Coordinator, including Return to Work Programs in a similar role
• In-depth knowledge of workers' compensation laws and regulations
• Experience in the Oil & Gas sector will be highly regarded but is not essential.
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Proficient in Microsoft Office suite
• Allied Health qualification - Physiotherapist, Occupational Therapist, Exercise Physiologist, or similar
• Certificate in Worker’s compensation and Injury Management (desirable); or
• FNS41915 CERT IV in Personal Injury Management (desirable)

Who we are

At DOF, what we do is as important as the way we do business – our operations are safe, legal and ethical, everywhere we do business. The DOF team treat each other and our surroundings with RESPECT, INTEGRITY and strive for EXCELLENCE in all we do. All our employees are expected to have a drive for results and solve problems, but not without showing integrity and focusing on communication along the way.

With a multi-national workforce of around 3,800 personnel, DOF is an international group of companies which owns and operates a fleet of modern offshore/subsea vessels, with an engineering capacity to service both the offshore and subsea market. With more than 40 years in the offshore business, the DOF group has a strong position in terms of experience, innovation, product range, technology, and capacity.

DOFs core activities are vessel ownership, vessel management, project management, engineering, vessel operations, survey, remote intervention and diving operations. DOF offers a full spectrum of top-quality offshore services to facilitate an ever-growing and demanding energy industry.

The company’s main operation centers and business units are located in Norway, UK, USA, Singapore, Brazil, Argentina, Canada, Angola, and Australia.

Our Values video

Contact Person : Karen Taylor, Senior Human Resources Adviser :+61 8 9278 8761 or E-mail:  [email protected]

We offer all our employees the benefit of working in a safe and supporting environment, where all are treated with dignity and respect.

Your salary will be commensurate with your qualifications and experience.

If you believe you have what it takes; share our values and want a career working with DOF, we encourage you to apply. Please upload your Resume and Cover Letter to this vacancy at below link, addressing the requirements of the role.

Shortlisting of candidates will commence immediately.

DOF is an equal opportunity employer and a values-driven organisation that embraces diversity with "Respect" as one of our five DOF values. The successful candidate will thrive in a corporate office of a global company among colleagues and stakeholders from different countries and cultures.

• Based in Macquarie Park, short walk from Metro Station
• 7 Additional leave days per year + Not for profit Salary Packaging + WFH options
• Collaborative, inclusive and professional team culture
• New Year, New Career!

Catholic Healthcare is a leading Aged Care provider that is experiencing significant growth and has an exciting new opportunity for an experienced professional to join our Property Team as a Property Services Coordinator.

As a Property Services Coordinator, you will report directly to the Senior Manager, Property Services. You will be primarily responsible for providing administrative support, compiling reports, implementing new procedures, documentation management and administering contracts.

In this role, your main responsibilities will include:

• Coordinating administration, reporting, procedures, documentation and contracts to ensure optional functioning of properties. 
• Sourcing and managing Catholic Healthcare leases and licences
• Working collaboratively with internal and external stakeholders to ensure effectively delivery of required services  
• Ensuring all property and maintenance procedures are compliant with legislation, regulations and safety standards

Your strong organisational skills, ability to multitask and build strong relationships will be vital to your success in this role.

You will also require:

• Qualifications in Real Estate, Property Management, or a related field
• Previous experience in property management, real estate, or a related field.
• Strong communication, organizational and interpersonal skills.
• Knowledge of property management software and Microsoft Office Suite.
• Familiarity with relevant laws and regulations governing property management 

Catholic Healthcare is a leading not-for-profit provider of residential aged care, home and community services & retirement living across NSW and SE QLD. Together, our team of over 5000 people are dedicated to our Mission of promoting the dignity, life and spirituality of older people through connected and inclusive communities. Our values of compassion, courage & integrity are at the heart of everything we do.

So, if you’re looking for a role where you can make a positive & rewarding impact in a great organisation like ours, then we’d love to hear from you.

Please note that pre-employment checks (including Police) will be completed for all preferred candidates before an Offer is made.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we're looking to fill this opportunity directly so if we do need your assistance, we'll be in touch.

• Permanent part time ~ 6 hours per day 
• Lane Cove location 
• Excellent Salary Packaging options

We are on the lookout for an experienced Administration Coordinator to join our team at our Residential Aged Care home, St Peters in Lane Cove. 

Reporting to the Administration Manager, you will be someone who thrives in a busy and challenging environment while at the same time providing great customer service to our residents and families.

This is a Monday - Friday role - 60 hours per fortnight

Using your highly developed organisational and problem-solving skills, you will provide a variety of administrative support services including:

• General reception duties including front line telephone enquiries
• Coordinating tours with prospective new residents & families
• Managing new resident admissions documentation
• Staff rostering
• Processing of invoices
• Managing all staff documentation and filing including coordinating and onboarding of new staff
• Other general administrative tasks

To be successful in this role you will have strong IT skills and the ability to pick up new systems quickly. You will also need:

• A fabulous attitude!
• Previous experience in a similar role, ideally within the Aged Care sector (preferred but not essential)
• Some experience with managing on-line rostering systems
• Experience processing invoices using on-line systems (Basware)
• To multi-task and manage competing priorities – all with a smile on your face
• Certificate III in Administration (Desirable)
• Covid vaccinated
• NDIS check or willing to obtain

Part of the recruitment process will include an online Administration Skills test.