About the Role
The Coordinator will provide administrative and operations support to the Walk Free team as well as assist with partnerships, reporting, communications, and some general administrative support.
To deliver executive support across a broad variety of operational and administrative tasks including diary and travel management, email management and meeting preparation for the Walk Free leadership team.
Specifically duties will include:
- Provide general administrative and operations support to the Walk Free team, including:
- Support the leadership team as required – scheduling meetings, circulating information, ad hoc administration assistance
- Provide operational support, including, but not limited to, maintaining an organised virtual filing system, create team meeting agendas, capture action items, process financial expenses, and manage administration of external stakeholders and partners.
- Records and data management including, but not limited to, management of Microsoft Teams pages, SharePoint site, maintaining an organized filing system, tracking, and prioritizing tasks and projects.
- Support stakeholder engagement:
- Liaise with partners and stakeholders as a point of contact for onboarding processes, contract management, invoicing, and general project management requirements.
- Support the partnership onboarding process and the relationship with stakeholders throughout the project life cycle to achieve maximum impact, results, innovation, and program development (iHuB).
- Proactively track current contract requirements and ensure critical actions are completed on time.
- Proactively manage team travel logistics and preparation, including:
- Develop detailed travel itineraries and manage travel arrangements (airlines, drivers, and other providers as needed).
- Provide assistance through researching and preparing materials for presentations and meetings.
- Work closely, and collaboratively, with the leadership team to ensure whole of team cohesion and workflow transparency.
