Total 39 Junior Executive logistic assistant job vacancies in Australia

Supporting the Victorian based Tenant Advisory team, you will actively collaborate with our teams nationally on a variety of initiatives to accelerate and celebrate the success of our teams and clients alike. 

This is a 6 month parental leave cover commencing in December 2024. 

Some of your key responsibilities will include:

• Provide secretarial and administrative support to the Head of Tenant Advisory and several senior operatives within the team
• Diary & email management - ensure appropriate times are provided for meetings and work in progress, monitor email messages, maintain National Director’s to-do list and prioritise/action accordingly
• Assist in the production of marketing materials – submissions, marketing briefs, client case studies, bi-monthly updates, quarterly newsletters, social media tiles etc.
• Maintain accurate records of business plans, budgets and financial reports in confidential manner
• Coordinate travel and accommodation bookings where necessary and recovery of expenses from clients where appropriate
• Working with Agent’s to co-ordinate the collations of reports, submissions and other documentation.
• Coordinating and participating in team meetings.
• Update company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate.

We are seeking to recruit a proactive and exceptionally organised Personal Assistant to support the National Director and several sales, leasing and advisory operators within our Healthcare & Retirement Living team who are based in Brisbane & Sydney. If you excel in a fast-paced environment where each day presents new challenges, then this position is the perfect opportunity for you.

Key responsibilities will include:

• Diary management along with monitoring email messages and prioritising/actioning accordingly
• Assisting the National Director with managing personnel-related activities and corporate initiatives, including scheduling sales meetings and circulating internal correspondence
• CRM database management and creation of reports for data tracking
• Preparation of client correspondence, submission documentation and presentations
• Preparation of expense claim forms and credit card statements
• Track campaigns, manage schedules, and oversee settlement processes
• Billing and invoicing of clients, including commission invoices, marketing quotes and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Arrange and coordinate successful client and staff events and functions

Put your attention to detail and eye for formatting into place whilst supporting a dynamic team in our agency business. You will provide daily administrative support to a team of agents and assist with the coordination of department sales and marketing initiatives.

Based in our Newcastle office, this fast paced and valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to utilise your background in property, strong administration, and organisation skills in this autonomous role.

Some of your key responsibilities will include:

• Production, proofing and formatting of property reports, submissions and other client documentation.
• Creating innovative and impactful content in submissions and IMs
• Preparation of marketing collateral and implementation of marketing campaigns.
• Assist with administration duties including lease and sale administration, financial management procedures, phone support and preparation of reports and presentations.
• Creating, maintaining and updating database systems and research spreadsheets. 

Colliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.

As a Corporate Services Assistant, you will be at the heart of the action in our client’s headquarters located in Sydney.  In this role, you will be the driving force behind creating unforgettable experiences for our visitors and occupants, ensuring every interaction is seamless and memorable. Additionally, you'll be a pivotal support for business groups, championing their workplace objectives and ensuring our service points deliver efficiently.

Key accountabilities will include, but not be limited to -

• Own the arrival experience, creating enjoyable and memorable interactions, driven by our client's brand and culture.
• Uphold operational excellence for workplace experiences, fostering a "happy to help" atmosphere across all Corporate Services touch points.
• With efficiency and accuracy, administer the workplace including meeting rooms, AV facilities, and break-out areas.
• Assist in maintaining the client areas to provide the best working environment and functionality for all employees and visitors.

We are now seeking a strong administrator to support a small dynamic team based at Karratha City Plaza. Reporting to the Centre & Operations Manager you will get involved in the coordination of all aspects of office administration, day to day centre marketing and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Provide support to the Centre Management team in the day to day running of the centre.
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors.
• Co-ordinate marketing campaigns & support the marketing strategy.
• Preparation of monthly reports, letters, emails and presentations.
• Processing invoices & work orders and maintain the contractor process.
• Maintain accurate tenant & client databases.
• Co-ordinate Centre Community bookings, liaise with stakeholders and drive community engagement.  

Due to continual growth and investment within our Valuation & Advisory Services team, we have an exciting new opportunity for a Team Assistant to join the division. This role will enable you to enjoy a varied position, providing administrative support to the team based in our Brisbane CBD office.

In this key support role, you will enjoy a wide range of responsibilities which include:

• Preparation and formatting submission documents and reports for external distribution
• Producing letters using a nationally approved valuation format
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence
• Updating of internal databases
• Invoicing, preparation of invoices

Put your attention to detail and eye for formatting into place whilst supporting a dynamic team of agents in one of our high perfroming agency departments. You will provide daily administrative support plus assist with the coordination of department sales and marketing initiatives.

Based in our Sydney CBD office and reporting to a National Director, this is a fantastic opportunity to utilise your background in property, strong administration and organisation skills in this autonomous role. 

Some of your key responsibilities will include:

• Proofing and formatting of property reports, submissions and other client documentation using InDesign.
• Processing various invoices.
• Generating and coordinating the collation of weekly reports.
• Coordinating client meetings and functions.
• Liaising with and following up on client enquiries.

We are seeking a highly motivated person to join one of our dynamic and professional commercial agency teams based in the Sydney CBD. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Based in our Sydney CBD office, this is a fantastic opportunity to join one of our highly successful Valuation & Advisory Services teams in an administrative support role. You will provide comprehensive administrative support to the team to ensure detailed, accurate and structured reporting for clients is maintained.

Building on your strong communication and relationship building skills, you will engage with the team on a regular basis throughout the day as you perform a variety of administrative tasks.

Some of your key responsibilities will include:

• Assisting your team to prepare, process and publish reports and other documents to a high standard.
• Assisting your team to create appointment letters, submissions and other client engagement documents.
• Preparation of expenses, invoices, and payment requests.
• Maintain accurate fee forecasting & coordinate the timely collation of other financial data relating to the team.
• Liaise with senior stakeholders within the business.
• Travel bookings and coordination of meetings.

We are seeking a highly motivated person to join our market leading Industrial & Logistics team in Parramatta. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

We are seeking to recruit a proactive and exceptionally organised Personal Assistant to support the National Director and several senior operators within our Brisbane City & Metro Sales division. If you excel in a fast-paced environment where each day presents new challenges, then this position is the perfect opportunity for you.

Key responsibilities will include:

• Diary management along with monitoring email messages and prioritising/actioning accordingly
• Assisting the National Director with managing personnel-related activities and corporate initiatives, including scheduling sales meetings and circulating internal correspondence
• CRM database management and creation of reports for data tracking
• Preparation of client correspondence, submission documentation and presentations
• Preparation of expense claim forms and credit card statements
• Track campaigns, manage schedules, and oversee settlement processes
• Billing and invoicing of clients, including commission invoices, marketing quotes and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Arrange and coordinate successful client and staff events and functions

We are seeking a creative and enthusiastic individual to join our market leading Office Leasing team based in the Brisbane CBD. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to further develop your skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with Agent’s to co-ordinate the collations of reports, submissions, and other documentation
• Assisting in the production of high-quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Colliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.

As a Corporate Services and Mailroom Assistant you will be at the heart of the action in our client’s corporate site located in Parramatta. In this role, you will be the autonomous driving force behind creating unforgettable experiences for our visitors and occupants, ensuring every interaction is seamless and memorable. Additionally, you will be a pivotal support for business groups, championing their workplace objectives and ensuring our mail services are delivered efficiently.

Key accountabilities will include, but not be limited to -

• Own the workplace experience, creating an enjoyable and memorable interactions, driven by our client’s brand and culture.
• Uphold operational excellence for our service streams. Foster a "happy to help" atmosphere across all Corporate Services touch points.
• With efficiency and accuracy, administer the mail room including general mail, ad-hoc and routine courier providers.
• Assist in the maintaining of the workplace to provide the best working environment and functionality for all employees.

With rapid economic growth occurring in Greater Ballarat, Colliers is looking for another star to be trained in Commercial Real Estate and work alongside our Sales & Leasing team based in our Ballarat office. This role will see the right person leading the already established Victorian initiative in the sales, listing & marketing of commercial properties across Ballarat.

What you can expect:

• Build and maintain strong relationships with key clients and maintain high presence in the marketplace
• Assisting in the sourcing, listing, selling and leasing of commercial properties across Ballarat
• Maintaining an active pipeline of both potential buyers and sellers
• Negotiating property transactions from start to finish
• Conducting inspections and all other duties associated with listing and selling/leasing a commercial property
• Cultivate & nurture strong relationships with key account clients and maintain high presence in the marketplace
• Delivering market knowledge and advice to clients
• Coordinate (with Marketing department) the marketing & selling of properties including organising signboards, brochures, advertising, Information Memorandums and videos.

This highly valued role is integral to the success of our National Strategic Advisory team and is a fantastic opportunity to utilise your knowledge in property, strong administration skills and high attention to detail. This is a great opportunity for a driven Property or Economics degree graduate looking to kickstart their career in a dynamic team. 

Some of your key responsibilities will include:

• Coordinating and preparing reports, marketing materials, submissions and presentations.
• Client liaison, including booking meetings and following up on client requirements. 
• Collating fee forecasts and managing debtors.
• Actioning invoices and expenses.
• Organising for domestic team travel and accommodation. 
• Updating the CRM Database

Accelerate your success by becoming an Assistant Valuer within our highly regarded Valuation and Advisory team based in Sydney CBD. Accelerate your success by becoming an Assistant Valuer within our highly regarded Valuation and Advisory team based in the Sydney CBD. This is a rare opportunity for a recent property graduate to work alongside and be mentored by our experienced team of market leading specialists. 

You will be exposed to and assist in performing detailed valuations on a range of asset classes including predominantly industrial. 

You will undertake a wide variety of tasks including collection and analysis of sales and leasing evidence, completion of cash flow models and compilation of reports. 

As a seasoned marketing and administration professional, you will excel at managing a variety of tasks and requests that come through from your busy team. This means you’ll have an energetic, proactive attitude and great time management skills. 

You will be involved in implementing strategies to lead and innovate with marketing, position our people as experts and create memorable service experiences for clients and customers.

This includes pitch documents, presentations, Information Memorandums, submissions, email marketing and other marketing materials using business tools.

• Assisting in marketing campaigns including the production of marketing materials and updating websites
• Preparing videos in conjunction with professional videographers
• Preparing property reports, submissions, presentations, contracts, statutory and standard forms
• Prioritising requests from your team, including staff working remotely
• Managing internal client database
• Coordinating client and departmental meetings, including taking minutes and preparing agendas
• General administration including travel bookings, invoicing and expense claims management
• Working in collaboration with the National Marketing Manager for Investment Services and wider marketing team to promote the Colliers brand and position our team as experts

Based in our North Sydney office, this is a fantastic opportunity to join our highly successful Valuation & Advisory Services team, ensuring the efficient and smooth running of their days. You will provide administrative support to the team and will ensure detailed, accurate and structured reporting for clients is maintained.

Building on your strong communication and relationship building skills, you will be the point of contact for many clients and internal stakeholders.

Some of your key responsibilities will include:

• Creation and coordination of presentations, reports, and any other documentation required.
• Travel bookings and coordination of meetings.
• Preparation of expenses, invoices, and payment requests.
• Maintain accurate fee forecasting & coordinate the timely data collation.
• Liaise with clients and senior stakeholders within the business.
• Assisting with prospective client presentations and submissions.

This dynamic workplace support role is ideal for experienced customer service professionals ready to transition into the corporate sector. The position encompasses a variety of disciplines that may lead to multiple career pathways.

As a custodian of the workplace, you are responsible for:

• Welcoming visitors and providing secure building access
• Maintaining immaculate presentation of lobby and reception areas
• Monitoring and responding to all requests via email, phone or in person
• VIP escort and hosting
• Client Suites and Executive Boardroom support
• Administration, operation and management of the workplace
• Audio Visual and basic IT support
• Meeting room management and set-up
• Ensuring the workplace is presented, maintained and utilised the way it was designed
• Facilities administration and mail / parcel management
• Assisting employees with day-to-day enquiries
• Responding to and implementing changes to the workplace and processes as required
• Inducting new employees into the workplace
• Assisting with visitor arrival, access control and contractor management

Benefits

• Competitive above award salary
• Inclusive and diverse team environment
• Full corporate uniform and dry-cleaning service
• Access to training and development that will take your career to the next level
• Work – Life balance with a Monday to Friday rotating roster 

We currently have a great opportunity for YOU to accelerate your success by joining our Workplace Management Services team. This 'hospitality style' division of Colliers is designed for premium corporate occupiers that desire best in class service for their guests and employees.

This is the future of workplace hospitality – creating, curating and managing workplace experiences for premium clientele for both internal guests (employees) and external guests. These are spaces that are meticulously designed to ensure that our guests perform at their best.

This is a fantastic opportunity to join an industry leader who will provide you with a clearly defined career path and equip you with the most comprehensive tools and infrastructure available to ensure your success.

The position encompasses a variety of disciplines that will provide you with versatility, flexibility, opportunity and will open up multiple career pathways that you may not have yet considered. On any day your tasks can include:

• Client Floor meeting service
• Food and beverage service
• Executive Boardroom service
• Visitor arrival experience, access control and contractor management
• Administration, operation and management of the workplace
• Audio Visual and basic IT support
• Meeting room management and set-up
• Ensuring the workplace is presented, maintained and utilised the way it was designed
• Assisting employees with day-to-day enquiries
• Responding to and implementing changes to the workplace and processes as required
• Inducting new employees into the workplace
• Event and Food & Beverage support 

Benefits include the comfort of a Monday to Friday roster with a fully laundered corporate uniform and access to training and development that will take your career to the next level. We are passionate about what we do; we are even more passionate about our people.

Based in our Sydney CBD office, this fast paced and valued role will support our rapidly growing and market leading Investment Services team. You will provide daily administrative support to the Head of Asia Markets and team of agents, to assist with the coordination of sales and marketing initiatives. This is a fantastic opportunity to utilise your background in administration and organisation skills in this autonomous role.

In this integral support role, you will be responsible for a wide range of assignments which include:

• Coordinating the collation & preparation of reports, submissions, presentations, and other documentation.
• Working with the broader Investment Services team to prepare campaign related documents including sales and marketing proposal, capability statements and vendor reports.
• Actioning client requests and managing any client liaison as required.
• Maintenance of internal databases.
• Coordinating client meetings, functions and events, which includes organising catering and room bookings.

We are looking for a Reception/Administration Assistant to join our onsite centre management team at Traralgon Centre Plaza. This is a fantastic opportunity to utilise your administration and customer service skills in this varied and valued administrative role.

Reporting directly to the Administration Manager this role is Part-time (3 days a week), you will be involved in all aspects of office administration, reception, account management and lease administration.

Some of the key responsibilities include:

• Welcome and assist all visitors/contractors entering the office in a friendly and hospitable manner while covering the front desk.
• Handle administrative tasks for the centre, such as accounts payable, account reconciliation, and rent collection.
• Manage various lease administration tasks using our property management software.
• Support the Centre Management team with various ad hoc tasks, including administrative duties, marketing initiatives, and retailer support.
• Collaborate closely with team members, tenants, contractors, suppliers, and manage customer inquiries effectively.

This highly valued role is integral to the success of our National Strategic Advisory team and is a fantastic opportunity to utilise your knowledge in property, strong administration skills and high attention to detail. This is a great opportunity for a driven Property or Economics degree graduate looking to kickstart their career in a dynamic team. 

Some of your key responsibilities will include:

• Coordinating and preparing reports, marketing materials, submissions and presentations.
• Client liaison, including booking meetings and following up on client requirements. 
• Collating fee forecasts and managing debtors.
• Actioning invoices and expenses.
• Organising for domestic team travel and accommodation. 
• Updating the CRM Database.

We are seeking to appoint a Team Assistant in Brisbane in this diverse position that requires a “can do” attitude.  You will work closely with the technical staff and support the Administration Manager to undertake the administrative operations of the office so that technical staff can focus on their technical duties. This includes a broad scope of responsibility including project support and general office duties for your office and provide backup support for other offices when required. 

Specifically:

• Provide a high level of administrative support to the Project Team (Engineers, Designers and Drafters) as required.  This would include, but not limited to, preparation of operational works applications, tender and contract documentation, correspondence associated with contract administration services, formatting of technical reports, Bill of Quantities, letters etc.
• You will manage the electronic filing system, office security and allocation of keys as well as maintaining the mail register for incoming and outgoing hard copy mail
• Run errands and deliveries and be responsible for the purchase of office stationery

Based in our Perth CBD office, this valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to accelerate your career in administration. 

In this key role, you will be responsible for a wide range of assignments which include:

• Preparing, formatting and collating reports, marketing materials, submissions, and other documentation.
• Coordination of client meetings and functions, as well as liaising with and following up on client enquiries.
• Reconciling and actioning invoices, trust accounting and expenses.
• Generating and coordinating the collation of weekly reports.
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence.