We are seeking to recruit a proactive and exceptionally organised Personal Assistant to support the National Director and several sales, leasing and advisory operators within our Healthcare & Retirement Living team who are based in Brisbane & Sydney. If you excel in a fast-paced environment where each day presents new challenges, then this position is the perfect opportunity for you.
Key responsibilities will include:
- Diary management along with monitoring email messages and prioritising/actioning accordingly
- Assisting the National Director with managing personnel-related activities and corporate initiatives, including scheduling sales meetings and circulating internal correspondence
- CRM database management and creation of reports for data tracking
- Preparation of client correspondence, submission documentation and presentations
- Preparation of expense claim forms and credit card statements
- Track campaigns, manage schedules, and oversee settlement processes
- Billing and invoicing of clients, including commission invoices, marketing quotes and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
- Arrange and coordinate successful client and staff events and functions
