• Support the National Feasibility Project Management Team to ensure goals and objectives are met.
• Arrange existing condition reports for new and existing projects and liaise with relevant vendors/consultants. Oversee and monitor the completion of the audit reports.
• Raise vendor/consultant work orders and facilitate invoicing to ensure jobs are completed within given timeframes.
• Monitor and follow up on outstanding invoices as required to ensure invoices are processed in a timely manner.
• Produce presentation packs for the submission to funding approval committee and attend as required. Arrange and allocate project funding as set out in the meeting.
• Maintain and foster positive relationship with key clients and engage in process improvements to ensure efficient completion of tasks.
• Collaborate with all relevant internal stakeholders and external consultants i.e., Project Managers, Planners, Architects, Engineers and resolve any concerns/issues as required.
• Collect and analyse project data and submit to tracking systems ensuring project milestones are being met.
• Set up projects and associated users on construction project management system. Ensure all required feasibility documentation has been acquired and uploaded to each project.
• Support Senior Management with decision making on key matters ensuring all actions are fulfilled in a timely manner.
• Assist with ad hoc duties as assigned by Senior Management.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Comply with the requirements of Turner & Townsend’s Business Management Systems including Health & Safety, Environmental and Quality Management associated with the role and position within the company.

About Us

Awarded as an ESG and Responsible Investment Leader, Rest is one of Australia’s largest profit-to-member superannuation funds; supporting more than 280,000 employers and around 1.95 million members, we have nearly $71 billion of funds under management.

Our ambition is to create super our members love. This is our purpose; it is why Rest exists. To achieve this ambition our mission is clear: make super simple!

At the heart of everything we do at Rest are our values and behaviours, they represent how we’ll be successful in this pursuit. We want to Be Daring, Keep it Simple, Take Action and Have Grit! To put it simply we want our people to thrive and love the work they do.

About the Job

The Middle Office function is maturing from a traditional middle to back office function to provide improved decision support, performance reporting, technical expertise in due diligence, and centralised functions performed within the Front Office Investment Teams.

As part of this journey, the Middle Office function is specialising between the Listed Assets (Equities, Fixed Income, Overlays) and Unlisted Assets (Property, Infrastructure, PE and Direct Debt). In the Unlisted Asset space, to further develop enhanced middle office services to support a growing portfolio of Unlisted Assets, we require Robust ‘end-to-end’ transaction processing and reporting capabilities.

This role will be responsible for transaction review, instruction and reporting for the Unlisted Assets. In addition, the role will develop the accounting platform that will support the growth in the Unlisted Assets.

Business as usual will include Operations: ensuring timeliness of processing payments, preparing & uploading custodian instructions, and acknowledging receipt of funds. As we strive to work as a small cross-functional and dynamic team, the Analyst, Unlisted Middle Office is required to consider the technical consequences of Unlisted Investment transactions for Custody, Accounting, Legal, Tax, Performance and act as the first point of call prior to corroborating with the wider Shared Services group

Key Responsibilities Include:

The Analyst, Unlisted Middle Office will support Rest’s Unlisted Middle Office function.

Primary Accountabilities and Responsibilities includes:

Operations (Unlisted)

• Preparing end to end instructions for unlisted transactions (cashflows, valuations etc) to:
  • Custodian – Accounting, Unit Pricing & Tax
  • Treasury – Cash Management
  • Overlay – FX Hedging
  • Legal
• Recording transactions in the internal reporting systems
• Ensuring accounting and valuations comply within the Valuation and Unit Pricing Policies
• Reviewing investment management and performance fees for accuracy
• New deal/investment setup both internally and with the Custodian
• Primary point of contact for Unlisted Assets with:
  • The Custodian
  • Rest Investment Team (operations and unit pricing)
  • The Investment’s Finance Teams
• Preparing and maintaining Investment bibles, procedures and model documentation
• Preparing and maintaining Fee Disclosure for SRF705 & RG97 Reporting

Secondary Accountabilities and Responsibilities includes:

Change and Project Management

• Initiate, manage and deliver on change projects improving the Unlisted Middle Office service to the portfolio managers and organisation
  • Review, document and analyse current processes, systems and policies with the purpose of delivering change benefits
  • Improve process, interactions and flows of information within the business and to REST, the custodian and the administrator
  • Analyse and develop system solutions to improve process efficiency, data integrity and business intelligence reporting
• Assist the Business Solution Manager with system implementations for Unlisted Assets
  • Data validation and input
  • Process documentation
  • Ad-hoc tasks

Other finance and operational duties as directed by the Head of Operations.

Brief overview of the role

Euromonitor International is seeking an energetic and highly organized Admin & HR Officer to join our team on a part-time basis. You will play a key role in supporting the day-to-day administrative and HR operations of our company. This is an exciting opportunity for someone who is passionate about both administration and human resources.

Work schedule: Part-time role, 3 days per week (Tues, Wed & Thurs)

Key Responsibilities

Administrative Duties

• Manage and maintain office supplies and inventory, ensuring all necessary items are replenished in a timely manner.
• Coordinate and schedule meetings, appointments, and travel arrangements for company executives.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Prepare and distribute documents, memos, and reports as required.
• Support the onboarding process for new employees, including paperwork, orientation, and training coordination.
• Assist with event planning and coordination, including booking venues, arranging catering, and managing RSVPs.
• Manage office facilities and equipment, ensuring they are properly maintained and serviced.

HR Support

• Assist with the recruitment process by screening resumes, scheduling interviews, and conducting reference checks.
• Support the performance management process by maintaining records, assisting in the preparation of performance appraisal documents, and tracking employee progress.
• Manage employee records and databases, ensuring all information is up-to-date and accurate.
• Assist with employee onboarding and offboarding processes.
• Maintain and enforce HR policies and procedures, ensuring compliance with relevant laws and regulations.
• Provide general HR support and assistance to employees, answering their queries and guiding them on HR-related matters.

• Part-time role, 3 days per week
• Previous experience in a similar administrative or HR role is preferred
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to handle confidential information with professionalism and discretion
• Legal right to work in the Australia, based in Sydney

International: not only do we have a very multinational workforce in each office, dealing with our 16 offices worldwide daily. With 16 offices globally there are regular opportunities for international transfer.

A nurturing culture promoting flexibility and accountability: Providing a culture for ambitious team members to grow in their career having appropriate work-life balance is critical in our values. We offer flexible hours, hybrid work from home and office as well as 15 working days from anywhere in the world. We also focus on productivity by having rules such as free-meeting Fridays and shorter working hours in the summer on Fridays.

Committed to making a difference: We think that people are looking for something worthwhile in a company beyond the workplace. Our extensive Corporate Social Responsibility Programme gives each member of staff two volunteering days a year in addition to holidays. It sees us reaching out into the local community with our mentoring, group volunteering, and fundraising initiatives as well as supporting international charities through our website sales, matching staff sponsorship fundraising, and carbon offsetting all our flights, amongst many other activities.

Opportunities to grow: we offer extensive training and development opportunities at all levels. The vast majority of our managers and directors have been promoted from within and many have moved across departments as well as upwards. We pride ourselves on identifying and rewarding talent.

Equal Employment Opportunity Statement: Euromonitor International does not discriminate in employment on the basis of race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

• Provide quality service to the customer by responding to their requests promptly, efficiently and courteously during check-in, check-out and throughout their stay.
• Maintain control of guest and hotel accounts ensuring that all charges are accurate and posted on a timely basis.
• Operate telephone effectively, handling all calls promptly and professionally, greeting all callers according to Accor policy.
• Complete the daily shift check list, referring any items that require follow up to the Front Office Supervisor or Duty Manager.
• Transfer all details on the registration card to the guest reservation in Opera accurately and efficiently, ensuring that future stays are updated with relevant needs and requests.
• Be versed in the VIP arrivals and special requests for the day. 
• Have extensive knowledge of the Opera Front Office system with respect to reservations, check in, cashiering and check out.
• Have an extensive knowledge of the hotel services and facilities. 
• Demonstrate the “Passion for Excellence” through serving our guests with flair and professionalism, ensuring that their requests are quickly and efficiently achieved.
• Ensure all guests are provided with personalised service and that the “Essence of Pleasure” is achieved.
• Embody the art of French hospitality through a “can do” attitude.
• Perform tasks within a timely manner.
• Assist with implementation and maintenance of Sofitel Brand Standards.

Benefits, Rewards, Motivations

• Industry benefits worldwide on accommodation, dining and lifestyle services.
• Access to daily discounted coffee and Ambassador dinning menu. 
• A unique training platform to enhance your skills and knowledge.

Based in our North Sydney office, this highly valued role is a fantastic opportunity to utilise your administration & accounts background. You'll be supporting a dynamic team on an exciting portfolio within a collaborative environment. 

Some of your key responsibilities will include:

• Manage payment queries, complete outgoings reconciliations, and resolve payment disputes.
• Update and process data into relevant accounting and lease administration database.
• Validation and review of lease documents.
• Manage change of landlord and payee details including validation and system updates.
• Administer accounts payable and receivable functions relating to rent, outgoings, and other property expenses.
• General liaison with client and suppliers.

First impressions are everything! Do you have a passion for hospitality and making memorable connections?

Come join our Front Office team!

You will be the face of this very dynamic hotel and responsible for all guest interactions, queries and requests that come through the reception desk. The successful applicant will assist the Manager on Duty in ensuring a smooth and seamless front office operation and exceptional guest experience in such a transient location. 

We need you to be passionate about what you do, willing to give it your all and have a strong work ethic. We also need you to be available and willing to work a rotating roster of morning, evening and overnight shifts if required. 

Do you have an interest in Interior Design or a thirst for Project Management? Then this role within the Design & Technical Services team will provide the perfect combination.

With a heavy emphasis on project-based work, the team are now looking for a Sydney based Administration Assistant who wants to roll up their sleeves and jump straight into a vast array of interesting tasks that will be critical to the delivery of many exciting projects, as well as ensuring the day-to-day departments runs smoothly.t

Getting to know the role and your responsibilities:

• provide administration assistance and support in all aspects of administration. works for the Vice President Design & Technical Services & the wider DT&S Team. 
• liaise and collaborate with other departments and global teams on various tasks as necessary.
• Management of project invoicing and tracking.
• You’ll be an integral resource for the FF&E|OS&E Project Solutions team & be involved in the pre-opening phase of a Hotel Opening.
• Conduit between suppliers & Project stakeholders from conception to completion during the planning, product selection.
• Opportunity to travel interstate for the installation phase if required.
• This role will suit a clear communicator with excellent attention to detail, who is self-motivated and has demonstrated experience in exceeding internal and external client expectations.

We are currently seeking a diligent, professional and friendly Junior IT Helpdesk Administrator to join our team on a full-time basis at our Head Office located in Maroochydore, Sunshine Coast.

Customer service is at the heart of what we do, with this in mind you will approach all tasks with a positive and can do attitude. You will use your IT Administrator skills to maintain a high level of customer support for Minor Corporate and Hotels Systems and Staff. 

Key Responsibilities Include:

• Monitor and maintain operational systems to agreed service levels
• Manage Helpdesk tickets
• Implement minor enhancements to existing operational systems, where appropriate
• Restore normal service operation as quickly as possible with minimum disruption to the business, whilst ensuring that availability and service levels are maintained.
• Continuously gain knowledge of reverent product offerings and systems
• Understand current support polices and methods of support delivery
• Establish and maintain strong relationships with hotel staff and head office team
• Report on relevant service level data on daily basis

Reporting directly to the Operations Manager, you will be overseeing the Front Office function at a leadership level, whilst ensuring the highest level of guest satisfaction, and leading a team of dedicated professionals to deliver unparalleled service. You will be responsible for the following: 

• Ensureing hotel targets around RPS, NPS, Loyalty and room upselling are met to ensure KPI’s are achieved.
• Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis and simple configuration changes to ensure an efficient and effective system.
• Train, supervise, and motivate front office staff to provide exceptional service and maintain a positive work environment.
• Prepare revenue and occupancy forecasting, as well as Front Office monthly reports, commenting on key performance indicators in order to drive the financial performance of the hotel.
• Monitor all VIP’s, special guests and their requests to and their needs are met and loyalty is maintained.
• Collaborate with other departments to coordinate guest services and ensure seamless guest experiences.
• Strive to implement the Accor Vision and demonstrate active use of Accor Heartist Values in order to lead by example.

• General administrative support to the Office Services Manager.  
• Managing all visitors to the office including VIP’s, external staff and service providers. 
• Booking same day, National and International couriers. Reconciliation of monthly invoicing. 
• Manage the Internal Security system including - Issuing Staff and Visitor Security passes as needed, keeping an up-to-date records and regular Auditing of all access cards. 
• Liaise with the Base Building Management and use the Internal Portal for office maintenance issues. 
• Support the Business Reconstitution Framework Taskforce
• Environmental Health & Safety duties, attend meetings and be a point of contact for international offices. 
• Fire warden or First Aid duties.
• Assist with Theatrette Invoicing.
• Provide assistant to the IT team.
• Update documentation regarding support issues, requests and ensure it is accurate and maintained.
• Supervise Meeting rooms and ensure their equipment and supplies are intact. Overall presentation is acceptable for the next meeting.
• Ensuring the general appearance of the office is always impeccable. 
• Kitchen and Break Out Room duties – monitor the appearance of the kitchen and tea point. Monitor stock requirements and dishwashers.  
• Management Level 33, booking of the Hosting Space and general appearance.
• Support HR with Onboarding. 
• Assist with in-house events
• Ad-hoc projects as required

We are looking for a AIX Administrator for a longterm role based in Sydney. You will be a part of a Global Consulting Firm for one of their major projects.

REQUIREMENTS:

• Hands-on experience (6 - 8 years) on AIX 5.1/6.1/7.1 native LVM, Systems Partitioning, volume group related Services.
• Should have worked on assessing and optimizing System Performance and Tuning
• Hands-on experience OS Migration, TL upgrade, Patches including LPM.
• Hands-on experience HMC, NIM.
• Hands-on experience on VIO.
• Support AIX OS to run various software applications including OS tuning.
• NPIV, Manage & assign the Lun’s to different LPAR's
• Develop performance improvement initiatives for AIX system environment.
• dentify and resolve system issues in a timely manner.
• Plan and coordinate the installation, testing, and maintenance of AIX systems software and related hardware.
• Analyze software and hardware environments to determine any system defects.
• Develop and implement disaster recovery procedures to ensure business continuity.
• Support Sev1/ Sev2 incident & problem tickets for client servers. This involves problem determination and implementation of changes to hardware and/ or software

About Us

Zone IT Solutions is Australia based Recruitment Company. We specialize in Digital, ERP and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic and flexible solutions will help you source the IT Expertise you need. Our delivery Offices are in Melbourne, Sydney and India. If you are looking for new opportunities your profile at [email protected] or contact us at 0434189909

Also follow our LinkedIn page for new job opportunities and more.

Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We welcome applicants from a diverse range of backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds and people with disabilities.