- General administrative support to the Office Services Manager.
- Managing all visitors to the office including VIP’s, external staff and service providers.
- Booking same day, National and International couriers. Reconciliation of monthly invoicing.
- Manage the Internal Security system including - Issuing Staff and Visitor Security passes as needed, keeping an up-to-date records and regular Auditing of all access cards.
- Liaise with the Base Building Management and use the Internal Portal for office maintenance issues.
- Support the Business Reconstitution Framework Taskforce
- Environmental Health & Safety duties, attend meetings and be a point of contact for international offices.
- Fire warden or First Aid duties.
- Assist with Theatrette Invoicing.
- Provide assistant to the IT team.
- Update documentation regarding support issues, requests and ensure it is accurate and maintained.
- Supervise Meeting rooms and ensure their equipment and supplies are intact. Overall presentation is acceptable for the next meeting.
- Ensuring the general appearance of the office is always impeccable.
- Kitchen and Break Out Room duties – monitor the appearance of the kitchen and tea point. Monitor stock requirements and dishwashers.
- Management Level 33, booking of the Hosting Space and general appearance.
- Support HR with Onboarding.
- Assist with in-house events
- Ad-hoc projects as required
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