Total 2,341 Full-time office administrator job vacancies in Australia

We are seeking a Project Administrator to join our Engineering and Design team in Brisbane. You will undertake and co-ordinate the administrative functions of projects to support the Principal Engineer and Project Managers to deliver projects successfully for clients. The aim of this role is to take the administrative functions away from engineers and designers so they can focus on client management and technical work.

Specifically:

• Liaise with clients, authorities, contractors, and team members to understand the scope of Projects, and undertake and assist the Project Manager in the administrative functions of the project.
• Understand the status of project, where they are in their lifecycle and prepare / complete all administrative paperwork including application forms, Service Advice Notices, on / off maintenance applications and other such forms that are necessary under the Authority requirements;  
• Keeping a track of applications and submissions following up Authorities, Contractors and other team members proactively to drive great project outcome
• Supporting the team with administrative functions including inputs and assistance with the processing of contract administration functions such as progress claim review and preparation, general correspondence, extension of time requests, costs to complete, variation processing, calculating bond amounts and requesting approvals from Authorities to those amounts, scheduling inspections with Authorities and contractors
• Taking meeting minutes and records of meetings, finalizing and circulating minutes to meeting attendees. 

You will bring with you a professional, mature approach and use your excellent communication and organisational skills. This represents a rare and unique chance to gain entry level experience in a leading global real estate firm, with great exposure to a successful Real Estate Management Service team that can offer growth and development based in our close-knit Melbourne East office. 

Some of your day-to-day responsibilities will include:

• Updating database with all relevant property information & compliance records
• Collate property documentation as required for property risk assessments and compliance checklists
• Entering Supplier contract information into systems on behalf of Property and Facilities Managers
• Auditing database and contracts ensuring accuracy & compliance
• Liaising with contractors/tenants as required 
• Ensure copies of all reports, correspondence and other outgoing documentation is kept on file
• Work with the Colliers team (including Property Manager’s National Facilities team, Trust Accountants, Helpdesk team, etc.) assisting them to provide the best possible service to Clients and Tenants

Do you have a passion for administering Corporate onsite floor Facilities mixed with providing exemplary customer service? If so, we want you to join our team!    

As an experienced Facilities Administrator you will support the Senior Facilities Manager ensuring the Office  team have all they need to operate their business.  

This role oversees the maintenance of the real estate and facility services  - including the coordination and monitoring of monthly preventative maintenance facilities requirements.  Other key duties  include data entry in the Procurement payment system, oversight of the Concierge processes including building pass management, daily liaison with contractors for minor works, cleaning inspections, assist with budget preparation, locker allocation and ensuring stationery areas and kitchens are maintained to a clean, safe & tidy environment. Occasional relief reception/ concierge coverage may be required. 

Situated at our Corporate site in Barangaroo, Sydney, you will report directly to the Senior Facility Manager and Sodexo Client Service Manager.  Mon to Fri 38hrs - 8.30am to 5.00pm. 

Who are we looking for?    

You take pride in delivering work to the highest standard, with excellent time management and teamwork skills , the ability to work independently and communicate with stakeholders at all levels.      

The successful candidate will have demonstrated experience within a facilities services or Hospitality focused environment.  Additionally able to demonstrate the ability to both build and maintain effective strong internal and external relationships with Colleagues, Visitors, and the Facilities Team while having a flexible approach to function effectively under pressure.  

Why choose Sodexo?    

Sodexo is a people business, employing over half a million people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.    

We believe the more diverse we are, the stronger we are. No matter your background, we will do all we can to help you thrive. We are committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees.      

 At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.    

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!      

How to apply?    

If you are interested in joining the Sodexo team, please apply with your resume detailing relevant employment experience and availability.     

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This will also be your opportunity to ask any questions you may have.    

Submit your application today and become part of the Sodexo family!     

As our Assistant Front Office Manager, you will support:

• Assisting the Front Office manager in managing a team of Front Office professionals, ensuring guest experience is at the forefront at all times.
• Developing, maintaining and implementing standard operating procedures for the Department.
• Training & developing your team members, taking pride in their successes.
• Participating in the recruitment of new team members.
• Handling complex guest queries & feedback.

Overview of Position:

Informa Connect is Australia's largest event organiser, ranging from highly specialised corporate training courses to high-level conferences and large-scale exhibitions attracting thousands of attendees. The Informa Connect Australia head office is based in Sydney’s CBD, employing more than 50 colleagues.

Informa Connect is part of the global Informa Group which is listed on the London Stock Exchange and a member of the FTSE 100, with over 10,000 colleagues working in more than 30 countries. In addition to being a leading international events business, Informa is also a leading digital services and academic knowledge group.

About the Role:

The Office Manager is responsible for ensuring that our team at Informa Australia is working in a safe, clean, efficient and well equipped environment, with specific responsibility for Health & Safety, building management, supplies, mail & deliveries and colleague experience. While this role is within the Informa Connect business, the Office Manager’s responsibilities also encompass our fellow Informa Group businesses CAPA, Omdia and Global Support who share the York Street office with us.

You will report directly to the Chief Operating Officer of the Informa Connect Sydney.

Key responsibilities:

Health & Safety

• H&S Officer for Level 4 (training/accreditation will be provided if required)
• Point of contact for Group H&S team and George Place H&S/Security teams
• Ensuring our ongoing compliance with applicable H&S requirements at 24 York Street
• Coordination and certification for colleagues to attend First Aid and other H&S-related training as required
• Maintaining a register of all Fire, H&S and First Aid Officers on Level 4

Building

• First point of contact with George Place (ISPT and CBRE), Security and 3rd party service/maintenance/cleaning/utilities/plumbing/waste suppliers and contractors
• Ensuring Level 4 is maintained in a safe, clean and well-presented state at all times;
• Access system card management

Supplies

• Responsible for all office/kitchen consumables, stationery (excludes event-specific, IT or Capital expenditure)

Mail & Deliveries

• Responsible for distribution of incoming mail/deliveries, dealing with the George Place mail room and managing/collecting PO Box Q1439 at the QVB Post Office
• Couriers: managing outgoing couriers if assistance is required and dealing with courier contacts

Colleagues

• Social: leading or collaborating in staff functions such as Walk The World, office parties and smaller events
• Induction – Level 4 and George Place welcome and tours

Are you passionate about securing cloud and on-premises environments? Do you have a passion for learning and enthusiasm for Security? At AFCA, the Australian Financial Complaints Authority, we are on the search for a Junior Security Administrator to join our Information Services team. In this role, you will play a vital part in ensuring the security practices of AFCA's infrastructure align with best practices and regulatory requirements. If you thrive in a fast-paced environment and have a keen eye for security, we want to hear from you!

This position would suit someone who is dedicated to growing a career within cyber-security and at the start of their journey, looking to join a progressive, supportive and purposeful organisation. 

Typically in this role you will:

• Maintain the security ticket queue in Freshdesk, which serves as an escalation point from AFCA’s primary helpdesk
• Assist in developing and improving security controls across AFCA.
• Support AFCA’s data loss prevention program by responding to suspected potential incidents from Netskope and Purview. 
• Assist with the delivery of security better practice in relation to AFCA IT systems
• Provide governance over the effectiveness of security configuration and maintenance of AFCA IT systems.
• Delivery of security training and messaging to AFCA staff.  
• Provide technical assistance with incident response investigations.  
• Supporting projects and the project management functions as required.

What you will be doing.

• Working across both Reception and Food & Beverage outlet
• Provide personalised service and a memorable experience for our guests – every guest, every interaction, every day.
• Be an advocate of ALL: Accor’s loyalty program to non members
• Checking guests in and out Maintaining accurate guest accounts
• Taking bookings, providing helpful information & entering reservations
• Answering guests queries in a timely and efficient manner.
• Addressing guest requests and handling guest complaints in a positive manner.
• Liaise with inter departments to assist guest and advise of room moves
• Assisting in Food & Beverage service
• Taking Guest orders in the restaurant and service of beverages