Total 351 office administrator job vacancies in Melbourne

Are you passionate about securing cloud and on-premises environments? Do you have a passion for learning and enthusiasm for Security? At AFCA, the Australian Financial Complaints Authority, we are on the search for a Junior Security Administrator to join our Information Services team. In this role, you will play a vital part in ensuring the security practices of AFCA's infrastructure align with best practices and regulatory requirements. If you thrive in a fast-paced environment and have a keen eye for security, we want to hear from you!

This position would suit someone who is dedicated to growing a career within cyber-security and at the start of their journey, looking to join a progressive, supportive and purposeful organisation. 

Typically in this role you will:

• Maintain the security ticket queue in Freshdesk, which serves as an escalation point from AFCA’s primary helpdesk
• Assist in developing and improving security controls across AFCA.
• Support AFCA’s data loss prevention program by responding to suspected potential incidents from Netskope and Purview. 
• Assist with the delivery of security better practice in relation to AFCA IT systems
• Provide governance over the effectiveness of security configuration and maintenance of AFCA IT systems.
• Delivery of security training and messaging to AFCA staff.  
• Provide technical assistance with incident response investigations.  
• Supporting projects and the project management functions as required.

About OES

OES is a vibrant and values led organisation, and we are passionate about enhancing lives through education. We work with university partners, training institutes, and professional bodies worldwide, to develop and enable immersive and engaging learning experiences. We empower our teams to be student focused, innovative and embrace change with a growth mindset to ensure we achieve our vision of being the world’s most impactful enabler of education. We encourage our people to grow and develop through teamwork and a diverse range of projects, programs and challenging work. We trust our people to deliver, so when you work with OES, you will join a team who are empowered to impact every day.

The Opportunity

The Student Enrolment Administrator will be responsible for a range of functions contributing to the effective support across our Higher Education Sales Teams.

The role is broad in scope and requires a high degree of initiative, attention detail and self-management to deal with the full range of activities related to the student enrolment. The primary role is to support the Sales Consultants through assessing the documentation for each enrolment to ensure they meet the entry criteria.

The role requires provision of timely and accurate document review to enable the consultant to complete the offer of enrolment.

About You

To be successful in this role you will have:

• Exceptional attention to detail
• Demonstrated experience in an administrative role which required coordination of a range of functions and provision of advice about, and interpretation of, policies and procedures, preferably in a tertiary education institution

• A demonstrated commitment to exemplary customer service principles and the ability to be flexible and responsive
• Evidence of being a hands-on self-starter with a solution-focused attitude to problem solving
• Demonstrated high level computer literacy including the use of e-mail, word processing, spreadsheet, and database applications and the demonstrated capacity to learn new programs
• Excellent interpersonal communication skills to facilitate the provision of advice and support required by both staff and students
• Excellent written communication skills
• Ability to communicate and work effectively in a team environment
• Tertiary qualification, or substantial progress towards the completion of a tertiary qualification is highly desired

What’s in it for you?

Along with joining a passionate, energetic and highly skilled team, this role will allow you to gain exposure to many growth and development opportunities. OES offers a hybrid, flexible approach to work, where we work 2-3 days from our state-of-the-art Cremorne office, and the rest from home (or wherever you choose!). Breakfast, snacks, table tennis, Nintendo Switch are all available in the office, as well as an in-house massage therapist and weekly staff drinks. Ultimately, you will be joining a values-driven, collaborative business where your creativity and innovation will be nurtured and celebrated.

If this role is of interest, please apply now with your updated CV.

• Contract Administration Services: Responsibility for all project specific Tender & Contracting Processes. Maintaining a diversified supply chain, mitigating supplier capacity and schedule risks. Critically appraising contracts documents to ensure requisite quality of the package prior to RFP / Contract. Managing all contract administration processes including consultation with Legal, if required.
• Contract Negotiation and Execution: Negotiate any specific or contract or commercial terms with vendors. Responsible for drafting contract documents in strict accordance with legal approved contract templates. Working closely with project team/s to ensure effective and timely document processing and management of contract documents.
• Variations: Assist with the assessment and negotiation of variations with vendors and preparing relevant Change Management decks for processing as part of all Change Orders.
• Administration. Manage and oversee all relevant contract administration requirements relating to executed contracts
• Prepare, review, and modify vendor and contractor contracts to assist and support various business activities.
• Analyze potential risks and scope gaps in Vendor and contractor contracts.
• Maintain organized records of all contracts and related documentation.
• Lead and manage complex projects and programs as the key client interface.
• Developing working relationships, problem solving and driving projects to successful completion
• Managing project budgets and advising on options to keep budget on track.
• Integrating and Co-ordinating vendor scope as part of the overall project delivery strategy by working in collaboration with the principal, project manager and consultants
• Managing delivery of equipment in line with agreed Required on Job (ROJ) delivery dates. Integrating program with overall master program in conjunction the delivery team.
• Supply Chain Management: Facilitating project level vendor oversight and performance management.

• Are you a systems administrator passionate about expanding your skillset across based systems and applications?
• Are you strong at one stack but looking for that unique opportunity that will allow you to learn and grow against the other?
• Do you like to code or work with application developers to optimize their application for maximum robustness?
• Are you passionate about standardization, automation and leveraging modern tooling vs. doing everything manually?
• Do you want to be part of a journey to migrate components of our infrastructure to the AWS cloud?

Then the System Administrator role with Intelerad is for you!!

We are seeking an energetic System Administrator with experience deploying, optimizing and fortifying  Windows Server(s), Microsoft SQL and leverage other Microsoft technologies.  As the system administrator you will not only be responsible for direct configuration of these systems, but also aid in defining an automation strategy for the future to streamline your team’s work.  In addition we seek to cross-train all roles and you will be involved in learning more of the stack you are less familiar with along with building documentation and training for those that join your team in the future as we continue to grow.  You will join teams working to take our application automation and resiliency to the next level - including but not limited to:  standardizing deployment architectures and methodologies;  automating IT infrastructure and developing infrastructure-as-code approaches;  streamlining application performance via optimizing server, network and storage configurations.  All of this and being able to participate in our journey to move some of this application to cloud-native services in AWS!!  If this speaks to you, please read the formal job description below:

Job Summary:

The System Administrator is responsible for deploying Intelerad's software solutions and maintaining the deployment procedures to enable clients to have the tools that will make a difference in their day-to-day operations. This is a position to work as part of a team to deploy complex applications remotely on Windows servers, which are used by hospitals and radiology clinics to schedule patients, perform reporting and billing, archive digital images, and provide the user community with access to this data across a WAN. Specifically, the operations entail configuration, deployment, upgrades, maintenance and analysis of Intelerad's software solutions. This position regularly requires working outside of regular office hours to minimize operational disruptions to our clients. After your initial training period, your schedule will be flexible outside of core business hours.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Install and configure Intelerad's software solutions remotely on Windows servers
• Deploy new client production and test environments
• Perform software upgrades
• Perform proper testing after implementing changes
• Troubleshoot issues and outages
• Develop expertise to understand the impacts of different operations and changes
• Suggest and participate in documentation maintenance and improvements
• Actively look for ways to improve processes and technologies to deliver a better product
• Participate in on-call rotation to assist with emergencies reported after hours
• Work on week-ends, after hours and holidays when needed