Work in paradise with panoramic office views spanning coastline to hinterland, supporting a dynamic team focused on creating the opportunity for holidays and memories to last a lifetime. 

You will be part of the management team on the Gold Coast Sales Deck, with responsibilities across a geographically spread operation. You will be responsible for the managing of all administration functions and office management of the Sales offices, to ensure a smooth operation of the administrative function.

Embark on your journey with a dynamic team of Sales professionals working flexibly across Thursday to Monday.

Your Role: 

• Accurately prepare contracts and finance documentation on an on-going basis

• Provide training and assist the sales team to ensure compliance with regards to documentation
• Manage all administrative functions within the Sales Offices
• Ensure accurate data entry of records of all customers
• Prepare and distribute daily Sales reports

• Liaise with the Corporate Offices, building relationships with the multi department teams

About the Opportunity

Reporting to the Executive Director, Oceans. The successful candidate will provide exceptional administrative and operations support. Working collaboratively with other Focus and Enabler areas, and Corporate Services as part of our matrix structure. Including supporting the Oceans leadership team on accounting, people, recruitment, IT, and other administrative matters as required.

This role facilitates and coordinates, tracks, and prioritises a range of critical tasks and projects in support of the broader Oceans team including:

• Managing and coordinating the day-to-day operation schedules, calendars, and appointments for complex meetings, and domestic/international travel arrangements across multiple geographies and time zones.
• Coordinating team meetings, preparation of agendas, capturing action items and arranging attendance of guest speakers. 
• Managing logistics, scheduling, planning, and disseminating of materials for events, expeditions, workshops and interface with Chair and Co-Chair Offices.
• Records and data management including, but not limited to, management of Microsoft Teams pages, SharePoint site and maintaining an organised filing system.
• Management of administration and travel budget items, including overseeing expense reporting.

The successful candidate will also manage one direct report and supervise and manage the workload of Administration Coordinators responsible for planning and management of domestic and international travel, expense management, purchase requisition and invoicing support. Supporting events and meeting coordination for program heads.

• Permanent part time ~ 6 hours per day 
• Lane Cove location 
• Excellent Salary Packaging options

We are on the lookout for an experienced Administration Coordinator to join our team at our Residential Aged Care home, St Peters in Lane Cove. 

Reporting to the Administration Manager, you will be someone who thrives in a busy and challenging environment while at the same time providing great customer service to our residents and families.

This is a Monday - Friday role - 60 hours per fortnight

Using your highly developed organisational and problem-solving skills, you will provide a variety of administrative support services including:

• General reception duties including front line telephone enquiries
• Coordinating tours with prospective new residents & families
• Managing new resident admissions documentation
• Staff rostering
• Processing of invoices
• Managing all staff documentation and filing including coordinating and onboarding of new staff
• Other general administrative tasks

To be successful in this role you will have strong IT skills and the ability to pick up new systems quickly. You will also need:

• A fabulous attitude!
• Previous experience in a similar role, ideally within the Aged Care sector (preferred but not essential)
• Some experience with managing on-line rostering systems
• Experience processing invoices using on-line systems (Basware)
• To multi-task and manage competing priorities – all with a smile on your face
• Certificate III in Administration (Desirable)
• Covid vaccinated
• NDIS check or willing to obtain

Part of the recruitment process will include an online Administration Skills test. 

• Full time permanent position
• 38 Hours per week
• Monday to Friday 
• $35.30 per hour Base Pay + Super 

We are on the lookout for an experienced Administration Coordinator to join our team on the Northern Beaches. Our Residential Aged Care home, George Mockler House located in Mona Vale has an opportunity to work close to home and make a difference every day. 

You will be someone who thrives in a busy and challenging environment while at the same time providing great customer service to our residents and families.

Using your highly developed organisational and problem-solving skills, you will provide a variety of administrative support services including:

• General reception duties including front line telephone enquiries 
• Coordinating tours with prospective new residents & families
• Managing new resident admissions documentation
• Staff rostering  
• Processing of invoices
• Managing all staff documentation and filing including coordinating onboarding of new staff
• Other general administrative tasks

To be successful in this role you will have strong IT skills and the ability to pick up new systems quickly. You will also need:

• Previous experience in a similar role, ideally within the Aged Care sector (preferred but not essential);
• Some experience with managing on-line rostering systems
• Be happy to complete an Admin Skills test
• Experience processing invoices using on-line systems (Basware);
• To multi-task and manage competing priorities – all with a smile on your face;
• Must be fully vaccinated for Covid
• Willing to obtain an NDIS clearance and submit a police check