Reporting to the PMO Director, the objective of this position is to support the PMO Team across all markets. As Administrator for the Project Management Office (PMO), the primary responsibility will be to provide comprehensive support to the wider team, ensuring smooth operations and effective project execution. The PMO Administrator will play a pivotal role in maintaining project documentation, scheduling & documenting meetings, and collating critical project documents & approvals.

The role will require flexibility and adaptability to assist with the varying tasks - such as preparing site assessments, tracking project milestones & accumulating national programs, consultant & supplier follow-ups and more. In this dynamic environment, the role will work independently and identify priorities across the Team. The PMO Administrator, with support & guidance from the PMO Director, will need to proactively manage the workload anticipating the team's needs and adjusting focus accordingly.

The contributions of this role will be instrumental in ensuring the team's success and driving continuous improvement initiatives.

Travel across NSW may be required.

Duties the Project Administrator may perform:

• Assist the Team with creating project reports and completing relevant documents where needed
• Assist in conducting site audits when required
• Managing use of Project Management software/tools, including creating templates, amending setup and monitoring effective use of the systems
• Collation of all project documentation including safety documents such as SWMS, insurances, site work documentation, inductions etc
• Management of high-level national program of projects to identify internal resource risks
• Ensure effective site documentation handover to the business from PMO once project is complete
• Contractor Management – obtaining all documentation required by the business and stakeholders for engagement with contractors
• Effectively and professionally foster positive relationships with internal and external stakeholders

About us

Australian Healthcare Associates (AHA) is Australia's largest health and human services consultancy.  We partner with Commonwealth and State governments to improve health and social outcomes for Australians.  

AHA’s story is all about its people. We are a high-performing team of valued, talented, diverse individuals who pull together with the shared goal of consistently delivering great outcomes.  We invest in people and enjoy industry-leading conditions and low staff turnover. 

The Role

AHA has a small in-house IT team managing a range of bespoke software solutions, which provide critical infrastructure and services across Australia.  They range from application registration and program management to securely importing and analysing millions of lines of data each month. 

We're looking for a full-time Business Analyst to join our small, dedicated team.  The team is business-aligned. We conduct COTS implementations, and design bespoke software solutions, including ongoing enhancements, for projects and clients.  

This position is for an early career Business Analyst of approximately three (3) years' experience.

As part of the team, you’ll:

• Elicit requirements from different technical and business stakeholders using a variety of techniques
• Critically evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs
• Successfully engage in multiple initiatives simultaneously
• Collaborate with developers and subject matter experts to guide and establish the technical vision
• Liaise between the business units, technology teams and support teams
• Participate in the defect identification and rectification process, including providing advice and assistance to the Test team
• Develop and maintain documentation as required
• Work from home four days a week and in our Melbourne office with your team one day a week.

About you

• You’re a Business Analyst with approximately three (3) years’ experience in the industry
• You have excellent verbal and written communication skills and the ability to interact professionally with diverse teams across all levels of business, technology, and external clients and vendors
• You're a self-starter: motivated and able to prioritise work with minimal oversight
• You’re able to work independently with users to define concepts as well as and under direction of the project manager
• You are able to create and maintain effective relationships with stakeholders, both internal and external
• You take ownership and accountability for outcomes
• You are extremely detailed oriented and able to define requirements to a highly detailed level.

You’ll receive excellent remuneration aligned with your skills and experience and enjoy being part of a close-knit, friendly team of professionals.

To apply please upload your CV and a cover letter addressing each of the following six (6) selection criteria:

Selection Criteria

1. Demonstrated experience in Business Analysis
2. Ability to convey and explain information clearly and concisely to a variety of audiences
3. Creative and effective problem-solving skills
4. Ability to work as part of a team and autonomously, taking responsibility and ownership for your work
5. Proven continual improvement orientation
6. Desirable:

• Working knowledge of, and recent experience using, an agile development methodology
• Working knowledge of Azure DevOps and its use in managing features and user stories; system development; and testing.

Applications close 5pm Tuesday 2 April 2024.

All questions can be directed to [email protected]

Due to the nature of the work, applicants must have Australian citizenship.

Please note: This is a readvertisement of the role. Previous applicants are kindly requested not to apply.

Further information about AHA is available at our website: www.ahaconsulting.com.au

Agency applications will not be considered.

AHA is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We support flexible and accessible working arrangements for all. This includes people with a disability, Aboriginal and Torres Strait Islanders, culturally, religiously, and linguistically diverse people, young people, older people, and people who identify as gay, lesbian, bisexual, transgender, intersex, or queer. All are encouraged to apply.