Reporting to the PMO Director, the objective of this position is to support the PMO Team across all markets. As Administrator for the Project Management Office (PMO), the primary responsibility will be to provide comprehensive support to the wider team, ensuring smooth operations and effective project execution. The PMO Administrator will play a pivotal role in maintaining project documentation, scheduling & documenting meetings, and collating critical project documents & approvals.
The role will require flexibility and adaptability to assist with the varying tasks - such as preparing site assessments, tracking project milestones & accumulating national programs, consultant & supplier follow-ups and more. In this dynamic environment, the role will work independently and identify priorities across the Team. The PMO Administrator, with support & guidance from the PMO Director, will need to proactively manage the workload anticipating the team's needs and adjusting focus accordingly.
The contributions of this role will be instrumental in ensuring the team's success and driving continuous improvement initiatives.
Travel across NSW may be required.
Duties the Project Administrator may perform:
- Assist the Team with creating project reports and completing relevant documents where needed
- Assist in conducting site audits when required
- Managing use of Project Management software/tools, including creating templates, amending setup and monitoring effective use of the systems
- Collation of all project documentation including safety documents such as SWMS, insurances, site work documentation, inductions etc
- Management of high-level national program of projects to identify internal resource risks
- Ensure effective site documentation handover to the business from PMO once project is complete
- Contractor Management – obtaining all documentation required by the business and stakeholders for engagement with contractors
- Effectively and professionally foster positive relationships with internal and external stakeholders
