Total 10 job vacancies by Loretta Callanan

Office Administration role now available! Your new company Are you a driven, independent worker who excels in a team environment? Do you thrive in a fast-paced setting? I am currently recruiting for a full-time, permanent Office Administrator position for one of Sydney's largest Australian-owned, independent bottled spring water suppliers and a leading filtered water cooler supplier based within the Burwood region. If you consider yourself to be a proactive individual who can hit the ground running, APPLY NOW! There is also free parking on site, and the working hours are 7.30am-3.30pm. Your new role

General administrative / customer service to our valued customers
General office duties
Managing the office telephone and email - booking, for deliveries, receiving orders and sales enquiries.
Data entry and data maintenance
Basic accounting - Processing payments, managing debit collection and invoicing
Supporting management and delivery drivers
Processing customer orders - online, in person, via email and over the phone


What you'll need to succeed

Minimum of 2 years of administration and/or customer service experience
The ability to work in a fast-paced team environment.
Excellent communication skills with a strong focus on customer service.
Exceptional organisational and time management skills
Demonstrated computer skills, including experience in the use of Microsoft Office suite and MYOB.

What you'll get in return

Permanent, full-time position
Great working hours
Parking on-site

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly with a copy of your most up-to-date resume to [email protected] and I will be in touch! If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.

Sales Order Processor role now available! Your new company I am currently recruiting for a permanent, full-time Sales Order Processor role for a dynamic market leader in the Manufacture and Wholesale of industrial and retail hardware products. This company is looking for a reliable, proactive candidate to join their team and receive comprehensive training on the company's product range and processes. This company is based in the heart of the Inner West, with free parking on-site. PLEASE NOTE: You must be a Permanent Resident or Australian Citizen to apply. Your new role

Processing customer orders received via phone, email and EDI.
Answering phone calls about product range, price and delivery time.
Maintaining a friendly relationship with customers over the phone.

What you'll need to succeed

Good data entry skills or phone sales experience.
Experience in a similar role is preferred.
Pleasant phone manner.
Knowledge of Fasteners or Industrial Supplies is an advantage but not essential.
Previous experience with CRM systems is highly desired

What you'll get in return

Permanent, full-time position
Parking on-site
Supportive Team Culture

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly with a copy of your most up-to-date resume to [email protected] and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.

EA/Practice Coordinator position Your new company Would you consider yourself to be a motivated, ambitious, driven individual who is seeking a role within the creative industry? I am currently recruiting for a permanent, full-time, EA/ Practice Coordinator position for a well established Architecture/Interior Design Firm based in the heart of the Eastern Suburbs. In this position, you will be required to assist the Principal, General Manager and design team in the Practice functions including BDM, HR, Financial and Practice Coordination, and to maintain smooth operating processes for clients, leadership and project teams and support the implementation initiatives. Please note: This role requires you to work 5 days from the office. Your new role

Communication - prompt response time, quality / clear communication, friendly / hospitable face of the company; attention to detail and self-checking
Continual improvement of established systems and processes
Coordination - problem-solving between various business functions; gather necessary information related to scheduling
Capacity to recognise opportunities to improve and implement news systems, solve problems and willingness to take responsibility for the practice running smoothly
Work with the whole team, understanding what different team members may need in support\
Ensure the Director is organised, on-time and well-prepared for what lies ahead
Preparation - being prepared and being ahead of team needs; execution of pre-meeting, meeting proper and post-meeting stages
Cultural Coordinator - being a leading voice in our team culture, celebrating the wins, creating opportunities for the team to gather outside work
Budgeting - maintaining set practice spends
Meeting deadlines and proactively reporting back on your progress; being responsible for updating others on your work.
Daily coordination of Directors, administrative, leave and leadership calendars
Daily support of the Directors' tasks
Design Team Support
Travel coordination for site visits (AU + O/S)
Administration within Synergy software, including availability management, time sheet entry, disbursements, external contractor management and project contact list maintenance
Design team deliverable support when needed
Librarian support in the management of the sample library
IT troubleshooting and asset coordination (hardware / software management, purchasing, external IT consultant coordination)
Maintenance of the 2 x houses including but not limited to food stock, stationary, IT, maintenance, eco initiatives etc.
Support with the day to day running of the practice
Preparation for client meetings
House spending budget management
Internship program administration including recruitment, onboarding, task coordination, oversight and team liaison
Onboarding set up and new hire administration
Monthly payroll notes issued to accounts for processing
Leave coordination
HR cadences, coordination, including reviews, feedback loops, coordinating meetings, notion page management BDM
Preparation of proposals in Adobe InDesign
First point of contact for all new clients, vetting of brief and coordination of the BDM process steps until lead closed
Coordination of social initiatives, team activities and celebrations

What you'll need to succeed

3+ years in an administrative and/or office support role.
Experience with Adobe InDesign is desired but not essential.
Strong written and verbal communication skills
Excellent time management and organisational skills
The ability to manage multiple conflicting priorities

What you'll get in return


Permanent Full-time position


Supportive Team Culture


Located near public transport


What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly on [email protected] and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.

Executive Assistant/Studio Coordinator position now available! Your new company Are you passionate about architecture, possess excellent administrative skills, and thrive in a dynamic environment?? If so, I may just have the perfect opportunity for you. I am currently recruiting for a permanent, full-time EA/Studio Coordinator role for a well-established Architecture firm based in the heart of the CBD. This Architecture firm is seeking an exceptional EA/Studio Coordinator who will support the Managing Director and be the go-to person in the office. The firm is also located near public transport, with several cafés nearby. Pl ease note: This role does require you to work in the office 5 days a week. Your new role

Provide administrative secretarial support to the Executive and wider team
Coordinate internal meetings, prepare agendas, and take minutes
Coordinate documentation required for client meetings
Coordinate company and client conferences and functions as required
Understanding and awareness of WHS and Quality Assurance systems and procedures
Ensure the organisational charts are accurately maintained Diary/Event Management
Diary and calendar management on behalf of the Managing Director
Manage and maintain all corporate electronic diaries and resource diaries as required
Coordinate travel arrangements including flights and accommodation
Organise all office functions and staff events
Answer switchboard and associated telephones and re-direct telephone callers to appropriate staff
Receive clients and visitors in a welcoming, professional manner, offering all clients and visitors refreshments
Send / receive all mail / deliveries, and arrange couriers as required within tight timeframes, ensuring records are kept up to date
Keep meeting rooms, waiting areas and kitchen facilities clean
Catering for all staff/client functions as required
Purchase office supplies and consumables, always ensuring an adequate supply of these items
Coordinate new starter equipment set up in the office as required
Coordinate and undertake Inductions for new starters in the specified office
Coordinate and book training for the specified office ensuring appropriate approval is gained
Collect staff property upon their exit from the organisation
Assist with editorials, press and interviews
Prepare submission for awards
Coordinate photoshoots for projects
Assist with social media and newsletters (internal for staff and external for clients)
Assist with website content updates
Manage client database
Assist with the studio archiving processes
Assist with the studio database maintenance

What you'll need to succeed

Previous experience as a PA/EA within an architectural or professional services environment is desired but not essential.
Previous experience with Adobe is highly desired
Strong written and verbal communication skills
Excellent telephone manner and good interpersonal skills
Highly competent in Microsoft Office
Demonstrate strong attention to detail
Proven capacity to order priorities and use initiative
An ability to work collaboratively and liaise with the wider organisation
A positive and proactive approach to problem-solving and general tasks
High degree of organisation and proven time management skills

What you'll get in return

Full-time, permanent position
Competitive salary package
Supportive, creative, dynamic culture

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me a copy of your resume directly to [email protected] and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.

Client Success Co-ordinator role now available! Your new company Are you ready to take your career to the next level? Do you thrive working in a dynamic environment where your proactive approach and attention to detail make a real difference? I am currently recruiting for a permanent, full-time Customer Success Co-ordinator position for a global software company based in Ryde who are seeking great talent to join their team! As a Client Success Co-ordinator, you'll be at the forefront of managing client relationships post-sales, ensuring their seamless integration into the companies services and maximising their success with their platform. Your new role

Manage all aspects of the client relationship post-sales, including onboarding and upgrades, to ensure seamless integration and maximise client success.
Serve as the primary point of contact for ANZ client support, promptly addressing enquiries, coordinating technical support efforts, and facilitating account changes.
Collaborate closely with internal teams to ensure client needs are met and exceeded.
Proactively identify opportunities to drive client usage rates and foster positive relationships.
Provide valuable insights while using the companies tools to further enhance client success and drive results.

What you'll need to succeed

Previous experience in client management, customer service, or a related role.
Strong communication and interpersonal skills, with the ability to build rapport with clients and internal teams.
Proactive mindset with a commitment to delivering exceptional service.
Proven ability to thrive in a fast-paced environment and manage multiple priorities effectively.
Proficiency in CRM software (preferably HubSpot) and Microsoft Office Suite.
Experience working in wholesale or with Australian major retailers favourable

What you'll get in return

WFH flexibility (4 days at home, 1 day in the office)
Work within a global organisation
Permanent, full-time position

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly on [email protected] and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.

New Service Coordinator role now available! Your new company Would you consider yourself to be someone who works well under pressure, has great attention to detail, and has the ability to multitask? If so, I may have the perfect opportunity for you…. I am currently recruiting for a Permanent, Full-time Service Coordinator position for a growing organisation who are innovative experts in Trade Services, Project and Construction Solutions based in the Inner West. As a Service Coordinator, you will utilise the company's network of trade people and consultants to schedule, manage and complete their client's facilities maintenance work orders. Work orders include routine and reactive maintenance tasks, including but not limited to: carpentry, handyman, plumbing, electrical, landscaping, & more. This exciting position will provide the successful candidate with excellent client connections and relationship building opportunities as well as career development in the commercial and government property sectors. Your new role

Schedule, manage and close numerous work orders.
Be resourceful and motivated to close work orders on time, meeting customer expectations and KPIs.
Problem-solving client and trade issues as they arise.
Building strong relationships with our trade network.
Administer high quality customer service to our clients.
Act ethically and maintain our professional standards. What you'll need to succeed
Experience in customer service, or service coordination in facility maintenance or property.
Present a can-do and positive attitude with the drive to deliver a high standard of customer service.
The ability to think on your feet in order to find alternative solutions.
Strong organisation, multitasking, and time management skills.
Strong and effective communication skills, both written and verbal.
Intermediate MS Office skills in Word and Excel
Experience with SimPRO is preferred, but not essential as training will be provided. What you'll get in return
Vibrant, friendly and cohesive company culture
Permanent, full-time position
Career development What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, please email me directly to [email protected] with a copy of your most up-to-date resume and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Please click here to apply.

Executive Assistant role now available ! Your new company Would you consider yourself to be proactive, a forward thinker, and thrives working in a fast-paced environment?? I am currently recruiting for a permanent, full-time Executive Assistant role for a global swimwear and fashion apparel company based in the Inner West. This company is now looking for an experienced Executive Assistant to join their team to help assist both the CEO and the executive team. There is also working from home flexibility provided and free parking on site. Your new role

Ensure efficient scheduling of the CEO's commitments
Structure and coordinate meetings, including agenda preparation and minute-taking
Facilitate seamless travel arrangements for business, including international agents
Assist in organising key events (internal and external), offsites and conferences
Manage daily email correspondence and handle sensitive communications
Handle expense claims, coordinate financial reports, and distribute legal documentation
Oversee the day-to-day running of the office and visitor-related responsibilities, ensuring it's a smooth and well-organised environment, such as ordering equipment, coordinating office supplies, and planning company events
Oversee the management of the Facilities Coordinator and support in maintenance requisitions
Working with external legal counsel on updating and monitoring intellectual property
Support in banking, payroll, account controls, financial approvals, expense management, policy measures and signatory management What you'll need to succeed
Display initiative in organisational and administrative support.
Advanced skills in Microsoft Office, Excel, and PowerPoint.
Establish strong working relationships across the organisation.
Previous experience in a similar EA role supporting executive leaders is essential.
Strong attention to detail
Proactive, rather than reactive thinking
Ability to juggle multiple tasks between the CEO and the Executive Team
Ability to work cross-functionally What you'll get in return
WFH flexibility
Free parking on site
Opportunity to work with a growing global organisation
50% discount on products What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, please send a copy of your most up-to-date resume to [email protected] and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Please click here to apply.

Sales Administrator role now available! Your new company Are you someone who would consider themselves to be confident, proactive, experienced, and works great within a team?? I am recruiting for a full-time, permanent, Sales Administrator position for a well-established, global Retail/Tech organisation based in Rhodes. This company is looking for a candidate that can provide exceptional administrative support to the National sales manager and sales team, management data entry and integrity within Salesforce, and Vendor Central platforms. This organisation is located only a 100m walk from the nearest train station, and WFH flexibility is also provided. Your new role

Collation of weekly sales reports, including revenue vs budget, estimation and competitive activities for all national customers and export regions.
Backorder reporting with supply updates for key dealers weekly.
Consolidating quarterly sales and promotional initiatives into a PowerPoint presentation.
Retrieving raw data from systems (e.g., Qliksense, SAP, Salesforce) and configuring reports for distribution to support weekly sales meetings and activities.
Prepare promotional compliance reports
Ensure timely completion of reports requested by the National Sales Manager
Ensure an up-to-date annual promotional plan is maintained, inclusive of retailer timeliness
Data entry management for sales force / Vendor central platforms aligned with approved activity.
In conjunction with the Sales and Marketing teams, ensuring content creation timelines, for retailer catalogues and promotion opportunities are achieved. What you'll need to succeed
Excellent written and oral communication skills.
Proficient in Microsoft Suite
Previous experience within the FMCG or Consumer Electronics industry would be desired but not essential
Strong organisational and time management skills
Have the ability to keep track of your daily tasks What you'll get in return

WFH Flexibility
Opportunity to work with a global organisation
Permanent, full-time position with a competitive salary
Employee discounts on products

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, send me a copy of your most up-to-date resume to [email protected] and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Please click here to apply.

Sales Administrator role now available! Your new company Are you someone who would consider themselves to be confident, proactive, experienced, and works great within a team?? I am recruiting for a full-time, permanent, Sales Administrator position for a well-established, global Retail/Tech organisation based in Rhodes. This company is looking for a candidate that can provide exceptional administrative support to the National sales manager and sales team, management data entry and integrity within Salesforce, and Vendor Central platforms. This organisation is located only a 100m walk from the nearest train station, and WFH flexibility is also provided. Your new role

Collation of weekly sales reports, including revenue vs budget, estimation and competitive activities for all national customers and export regions.
Backorder reporting with supply updates for key dealers weekly.
Consolidating quarterly sales and promotional initiatives into a PowerPoint presentation.
Retrieving raw data from systems (e.g., Qliksense, SAP, Salesforce) and configuring reports for distribution to support weekly sales meetings and activities.
Prepare promotional compliance reports
Ensure timely completion of reports requested by the National Sales Manager
Ensure an up-to-date annual promotional plan is maintained, inclusive of retailer timeliness
Data entry management for sales force / Vendor central platforms aligned with approved activity.
In conjunction with the Sales and Marketing teams, ensuring content creation timelines, for retailer catalogues and promotion opportunities are achieved. What you'll need to succeed
Excellent written and oral communication skills.
Proficient in Microsoft Suite
Previous experience within the FMCG or Consumer Electronics industry would be desired but not essential
Strong organisational and time management skills
Have the ability to keep track of your daily tasks What you'll get in return

WFH Flexibility
Opportunity to work with a global organisation
Permanent, full-time position with a competitive salary
Employee discounts on products

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, send me a copy of your most up-to-date resume to [email protected] and I will be in touch. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Please click here to apply.

Service Sales Administrator role now available! Your new company I am currently recruiting for a full-time, permanent Service Sales Administrator role for a European leading company specialising in cutting edge technology within analytical instrumentation and laboratory equipment for private and public sectors. This company is seeking an ambitious, bubbly, and detail-oriented candidate with strong communication skills. This position is a great opportunity for someone who is seeking ongoing product training and career advancement. Parking on-site and WFH flexibility is also provided. Your new role

Service Sales convert quotes to orders
Ensure retention of service contract business
Maintain the service budget
Contract Administration
Interpretation of the contract inclusions
Keeping track of all activity within our CRM
Regular compliance check and follow-up
Data entry, maintenance, and clean-up activities

What you'll need to succeed

Professional phone manner with excellent written and verbal communication skills
Efficient processing experience with a high level of accuracy
Science degree or equivalent (preferred but not essential)
Knowledge of CRM and MS Office, including Word and Excel is required
Self-motivated, energetic, and passionate

What you'll get in return

Great company culture and support
Opportunities for career progression
Extensive product training provided
Competitive entry level salary
Monthly commission and KPI compensation

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly to [email protected] and I will be in touch. PLEASE NOTE, YOU MUST BE AN AUSTRALIAN CITIZEN OR A PERMANENT RESIDENT TO APPLY FOR THIS POSITION! If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.