Total 13 Full-time front desk officer job vacancies in Australia

We are currently seeking a Contracts Support Officer to assist the Contracts Manager. This role involves a range of administrative duties, such as scheduling meetings, handling correspondence, taking minutes, and drafting contract-related documents.

Key Responsibilities:

• Provide administrative and quality assurance support for contract-related activities, including monitoring and advancing associated timelines.
• Ensure compliance with Griffith University Procurement Policy and the Queensland Procurement Policy (QPP).
• Maintain a comprehensive database of contracts, including updating certifications and licenses.
• Prepare and finalise contract variations.
• Maintain a list of upcoming contracts and their implementation timelines.
• Assist in monitoring budget expenditures and invoicing using the University’s finance and asset management systems.
• Perform financial administrative duties, such as reviewing and approving invoices, raising purchase orders, submitting invoices for payment, and handling invoice queries.
• Monitor and review supplier performance to ensure adherence to contractual obligations, including timely report submissions, meeting KPIs, and conducting spot audits (e.g., CMMS, contractor inductions).
• Review and approve labour hour alterations (RTCs) submitted by external contractors.
• Maintain Power BI reports related to statutory maintenance and aged/incomplete work requests.
• Engage with the Operations/Facilities Management Team regarding any non-compliances or contractor issues.
• Perform general administrative duties, such as taking meeting minutes, maintaining documents and folders on the Contract SharePoint, and updating spreadsheets

About you
To be successful in this role, you will have: 

• An Associate Diploma level qualification with relevant work experience or an equivalent combination of relevant experience and/or education/training in Finance, Procurement, and/or Contract Administration.
• Strong interpersonal and written communication skills.
• Excellent organisational skills and the ability to manage competing priorities.

What we can offer
The successful candidate will commence in the role on 9 December 2024. This is a fixed term (12 months), full-time position and will be primarily based at the Griffith University Nathan campus.

As Griffith is a multi-campus University you may be required to work across other campus locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 5 range $77,761 - $87,235 per annum + 17% superannuation. The total FTE package will be in the range $90,981 - $102,065 per annum.

As a Graphic Design Officer within our Student Associations team, you’ll design and produce a range of high-quality print and digital media to promote the profile of, and engagement with, our various student associations.

 Other responsibilities include

• Liaise with Student Associations team members to determine design requirements and advise on suitable solutions in keeping with industry standards and trends that relate to students.
• Update and maintain Student Associations websites
• Liaise with suppliers to ensure efficient, timely and cost-effective solutions
• Maintain and manage design assets

About you
As an early career or experienced Graphic Designer, you will have an eye for detail, a flair for creativity and a keenness to stay across industry trends.  Your strong communication skills enable you to work with diverse stakeholders to undertake briefs and deliver quality creative services.

Advanced experience with Adobe Creative Suite (Photoshop, Indesign, Illustrator), Photoshop, MS Office (Word and PowerPoint) and email systems such as Vision6 is required.

Applicants must have permanent ongoing unrestricted working rights. VISA sponsorship is not available for this position.

What we can offer
This is a continuing, part time [80%/29 hours per week] position and will be primarily based at our Nathan campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 4 range $70,419 - $74,299 per annum + 17% superannuation. The total FTE package will be in the range $82,390 - $86,929 per annum (pro rata).

Technical Partners Health (TPH) scaffolds the provision of technical support crossing the whole of  Griffith Health, spanning three streams (Technologies, Operations and Logistics; Laboratory and Preclinical Experience; Simulation and Practical Experience). TPH includes more than 50 Technical specialists, working collaboratively to support various Health Schools, Clinics, Research and, Learning and Teaching within purpose-designed facilities across multiple campuses. 

To ensure we achieve our vision, an exciting opportunity exists within our Technical Partners Health team. The Senior Compliance and Project Officer will lead in the provision of expert advice for the Health Group and implement measures of best practice pertaining to procurement, equipment handling, storage, disposal (including chemicals and substances) and biologicals handling (including health and safety procedures) to ensure that Health Group meets all legislative and University compliance requirements.  

The Senior Compliance and Project Officer (TOL) is a leadership position within Griffith Health that will work under broad direction of the Technical Manager – Technologies, Operations and Logistics (TPH), to work with relevant internal and external stakeholders including regulators where appropriate to ensure the Health Group meets all legislative and University compliance requirements. This position provides expertise and strategic guidance and support to managers in preventing and responding to complex health and safety issues as well as expertise in scoping, coordinating, and administering the successful delivery of a diverse range of implementation projects involving specialised space to support strategic initiatives of the Group. 

In addition, the Senior Compliance & Project Officer (TOL) will play a pivotal role in the following aspects: 

• Playing a lead role in embedding a sustainable, positive and effective safety culture across the Health Group, including providing advice and assistance to staff and students on chemical and substance, biological and equipment usage safety, risk assessments and related matters.
• Undertake Special Approvals for chemicals, biologicals and equipment for Griffith Health and lead the development and implementation of appropriate chemical and substance safety standards and practices.
• Work with the University Health, Safety and Wellbeing team to implement statutory obligations for chemical and substance, biological and equipment safety matters.
• Proactively identify, implement and/or manage initiatives/projects, including processes and standards and educative support services to both staff and students on chemical and substance, biological and equipment usage safety, risk assessments and related matters.
• Work with stakeholders to support audits, corrective actions and ongoing certification of laboratories and facilities where chemical and substance, biological and equipment usage activities are occurring with a view to identifying, assessing, and controlling risks.

About you 
What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact you’ll have on every community and every future. 

You will: 

• Hold a degree with relevant postgraduate qualifications and significant relevant experience in providing chemical substance safety and project support within the higher education sector or an equivalent combination of relevant experience and/or education and training which demonstrates capability to perform the key accountabilities of the position.
• Have exceptional communication, written and interpersonal stakeholder engagement and facilitation skills, enjoy delivering training and at ease working and leading in a digital environment. 
• Be solution focused with excellent analytical and problem-solving ability. 
• Have proven ability to successfully collaborate with Subject Matter Experts (SME's) and key knowledge holders, investigating current practices to identify optimisation opportunities for improvement and implementation.
• Be a self-starter and have a very high level of professional accruement extending to meeting KPIs and working both autonomously and as a team. 
• Value teamwork and have demonstrated success effectively leading and coaching multidisciplinary teams and SMEs regarding safety and compliance implementation.
• Have a thorough working knowledge of the legislative and regulatory framework pertaining to high hazard laboratory environments. 
• Uphold the Griffith principles of respect, high performance, inclusion, collaboration, and integrity in the workplace. 

What we can offer 
This is a continuing, full-time position and is primarily based at Griffith University Gold Coast campus. As Griffith is a multi-campus University you may be required to work across other campus locations. 

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. 

Salary Range 
The full time equivalent base salary will be HEW Level 8 range $108,764 - $122,356 per annum + 17% superannuation. The total FTE package will be in the range $127,253 - $143,156 per annum.

About the Opportunity
The People Services Officer is responsible for providing customer-centric support and insightful advice on a range of employment and HR matters. As the first point of contact in Human Resources, the People Services Officer is critical to ensuring exceptional employee experience.

The main responsibilities of the role include:

• Providing assistance and advice regarding employment matters of a general nature including University policy and procedure, employment terms and conditions, pay-related enquiries, and safety and wellbeing. 
• Track and resolve internal and external enquiries, using a service management tool (Service Now) and/or escalate to appropriate HR or University colleagues.

About you
To be considered for the role, you must be able to demonstrate:

• Ability to work in a fast-paced environment with strong problem-solving, critical thinking, decision-making and time management skills.
• Exceptional clear written and verbal communication skills, with the ability to adapt your style dependent on each customer/stakeholder
• Proficient use of database applications (PeopleSoft and ServiceNow will be highly regarded), as well as the MS Office Suite.
• Previous experience in a professional customer service role with a track record of effectively managing customer queries and complaints, ideally in a service delivery environment, will be highly regarded.
• Tertiary qualifications in Human Resources, Business Administration, Safety, or a relevant field (desirable)

The successful candidate must have unrestricted Australian work rights and will be subject to a national criminal history check. Please note sponsorship is not available for this role.

What we can offer
This is fixed term opportunity for 2 years and is based at our Nathan campus.  As Griffith is a multi-campus University you may be required to work across other campus locations.

HEW Level 5 base salary range $76,236 - $85,525 + 17% superannuation. The total FTE package is in the range package range $89,197 - $100,064 per annum. 

The Boating and Dive Officer (BDO) will manage all aspects of boating and diving operations within the Sciences Group. You will be working with a broad cliental base to facilitate diverse achievements – from the up-skilling of STEM students to supporting world leading researchers tackling complex environmental issues involving our most precious resource – water.

Responsibilities include:

• Co-ordination and review of fieldwork involving water-based activities (e.g., boating, diving, snorkelling, kayaking/canoeing - in both marine and freshwater environments) and terrestrial-based activities.
• Holistic induction and training of personnel undertaking fieldwork – from the planning/submission phase of the fieldwork to the safe departure from- and return to- campus, and everything in between.
• In-water assessment and certification of divers
• Direct operational support of fieldwork activities (e.g., operation and supervision of watercraft including launching, piloting, retrieving, as well as participation in dive operations)
• Records management of: qualifications (e.g., boating, diving, first aid), equipment (e.g., licensing/certification, maintenance), risk management (e.g., guidelines, manuals, procedures, risk assessments, SOPs/SWMS), and training (e.g., verifications of competency, inductions)
• Management of planned preventative maintenance schedules for Sciences managed water-based equipment and watercraft
• Ensuring legislative and regulatory compliance for all fieldwork activities
• Management of building wardens and first aid officer complements

The BDO is a member of the Technical Coordination and Logistics (TCL) Team, reporting to the Senior Technical Manager within the Sciences Group at Griffith University.

About you
Technical Coordination and Logistics shares the Science Group and broader University's commitment to health and safety, ethics, integrity, inclusion, and professionalism.

• Highly professional and safety conscious
• Able to advise, instruct, and adhere to Workplace Health and Safety (WHS) policies/procedures
• Strong and effective communicator
• Ability to train, assess and certify personnel
• Organized and can navigate competing priorities
• Manage maintenance schedules of watercraft

Join Our Team as a Business Support Officer.

Are you ready to play a role in supporting our on-campus residents & contribute to the success of the Griffith Accommodation? We are seeking an enthusiastic & dedicated Business Support Officer to join our team. 

If you are an experienced administration professional or looking to take the next step in your career and want to broaden your horizons across a wide range of administrative functions, this is the perfect opportunity for you. 

What You'll Do:
As a Business Support Officer, you will:

• Provide comprehensive administrative support to the Accommodation Manager, including research, analysis, and project task responses.
• Manage incident reporting, statistics, procedures, business documentation, marketing materials, website accuracy, and meeting coordination.
• Support the Operations Coordinator in managing WHS, compliance, and legislative requirements, including inspections, process improvements, and training activities.
• Assist the Residential Life Coordinator and Operations Coordinator with operational tasks as needed.
• Oversee the day-to-day business functionality of the resident management software system and support system updates and changes

This is a full time, continuing position based at the Nathan campus. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary range
The full-time base salary for HEW Level 5 position is in the range of $76,236 - $85,525 per annum, plus 17% employer superannuation. The total FTE package is in the range $89,197 - $100,064 per annum.

About you
To be successful in this role, you should have:

• A combination of relevant experience and/or education/training.
• Eligibility for, or possession of, a Blue Card.
• Strong organisational and multitasking skills with the ability to manage various administrative elements effectively.
• Excellent communication and interpersonal skills to work collaboratively with team members and stakeholders.
• A proactive and adaptable approach to problem-solving and process improvements.

The Institute for Biomedicine and Glycomics brings together Griffith’s formidable strengths in biomedical research.  By combining the outstanding discovery and translational research, infrastructure, and training expertise of the Griffith Institute for Drug Discovery, the Institute for Glycomics and biomedical teams from within the Menzies Health Institute Queensland we will deliver real and immediate impacts locally and globally, transforming the lives of people around the world, especially those in disadvantaged communities.

The Senior Technical Officer (PC2 Shared Lab Operations) has responsibility for the day-to-day operation and regulatory requirements of the PC2 laboratories. The position supervises the use of microscopy, imaging, and analytics equipment, supports cell and molecular biology projects, and trains research staff and students in PC2 lab procedures.

The Senior Technical Officer (PC2 Shared Lab Operations) is responsible for;

• Optimising the use and performance of PC2 lab equipment through coordination, calibration, and maintenance.
• Providing advanced technical assistance and maintaining cutting-edge skills in cell biology instrumental analysis.
• Ensuring correct operation of microscopy, imaging, and analytics equipment, including data management.
• Developing and delivering technical training, manage user authorisations, and maintain training records.
• Managing client usage, booking schedules, cost recovery, maintenance, and biosafety compliance in PC2 labs.

About you
To be successful in this position you will;

• Hold relevant postgraduate qualifications and/or extensive work experience in a relevant field. 
• Experienced in coordinating, calibrating, and maintaining PC2 lab equipment.
• Capable of providing advanced technical support for cell biology research.
• Proficient in the operation and management of instrumentation including microscopy, imaging and analytics equipment, with a strong background in training and maintenance protocols.
• You will demonstrate strong organisational skills, adept at managing multiple tasks simultaneously, with a keen attention to detail.

What we can offer
This is a 1 year fixed-term, full-time position and will be primarily based at the Griffith University Nathan campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 8 range $108,764 - $122,356 per annum + 17% superannuation. The total FTE package will be in the range $127,254 - $143,157 per annum.

We are seeking a passionate Scientific Officer to become part of a dynamic team that's providing laboratory services and scientific support to staff and students in the Health Group teaching programs. The Scientific Officer will work closely with the Technical Partners Team, Team Leaders, Technical Managers under the supervision of the Team Leader Biochemistry, Pharmacology and Cell Biology and collaboratively with other professional staff applying both expertise and judgement to provide a comprehensive range of technical support within Technical Partners Health.

You will value continuous improvement and have a willingness to learn, develop and update skills, highly organised and enthusiastic, handle direction and multiple tasks concurrently, be flexible, and readily adapt to changing work requirements and demands, pay attention to detail, diplomatic and thrive working in a culture that supports authentic and respectful interactions, a team player who is trustworthy, civil and cooperative, within a workplace that is safe, inclusive and equitable and work with a positive team of professionals to provide high quality technical support.

What we can offer
This is a fixed term (until the 1st November 2024), full time position and is primarily based at the Griffith University Gold Coast campus.

The full time equivalent base salary for a Scientific Officer will be HEW 5 range $76,236 - $85,525 per annum + 17% superannuation. The total FTE package will be in the range $89,196 - $100,064 per annum.

About the Opportunity 
As the Health Placement Support Hub - Placements Officer, you will work within the Health Placement Hub and closely with the Health Schools including Placement Officer, Academic leads, and Professional / Industry partners. 

The Hub Placement Officer is responsible for undertaking a broad range of operational activities in support of student placements with reference to compliance requirements as set by the Health Sector and the Griffith University Local Health Protocol. They will work in partnership with the Health Schools in dedicated program/s and/or discipline/s. This role is a key contact for students, industry partners and staff requiring advice in relation to student placements. This position may be required to supervise administration staff supporting placement activities.   

As the Health Placement Support Hub - Placements Officer, you will: 

• In conjunction with relevant stakeholders, provide administrative support and accountability for placements (domestic and international) including management of “Fit for Professional Practice” documentation for the lifecycle of the student, providing support into the Health Schools and placement programs. 
• Lead and promote compliance with relevant legislation and University policies and procedures, including vaccinations and health tests, licenses and certificates, online training on topics such as health and safety, inclusion, and use of personalised protective equipment (PPE) and forms. 
• Carry out the administration and utilisation of dedicated education or placements software including monitoring student pre-placement requirements, maintaining FFPP status throughout the student lifecycle and reporting as required.  
• Engage in system improvement and innovation activities to improve efficiency of Health Placement Support Hub and the student experience. 
• Assist the Health Placement Support Hub Manager in the recruitment of placements for individual and reoccurring placement arrangements. This includes contacting new placement partners or maintaining established placement provider relationships. 
• Coordinate the establishment and administration of placement deeds with a range of providers as required. 
• Undertake a range of placements-based operational activities including maintenance of databases and records, orientation materials, room bookings, evaluations, assessment records, management of finances, scheduling and the preparation of placements-based correspondence as required. 
• Effectively collaborate and communicate with a broad range of discipline based stakeholders including School based placement officers, academic and professional, student groups and other areas of the University. 
• Be a leading example of the principles and values embodied in the University’s Code of Conduct, and behave, act and communicate at all times to reflect fairness, ethics and professionalism. 

This is a full time, continuing position based at the Gold Coast  campus. As Griffith is a multi-campus University you may be required to work across other campus locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. 

Salary range 
The full-time equivalent base salary for HEW Level 5 position is in the range of $76,236 - $85,525 per annum, plus 17% employer superannuation. The total FTE package is in the range of $89,197 - $100,064 per annum. 

Working with in the School of Pharmacy and Medical Science, the Academic Support Officer is responsible for providing administrative support, within a designated year level, to ensure effective academic planning and administration of matters relating to course management.

Working in collaboration with the Program Support Officer(s), the Academic Support Officer manages and undertakes processes in providing administrative course support to the Deputy Heads of School (Learning and Teaching), Program Directors and Advisors, Course Convenors and Academic Staff.

The role contributes to business improvement initiatives and work practice changes in support of innovative and responsive academic administration. 

This is a part-time (70%), continuing position based at the Griffith University Gold Coast campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary for a HEW Level 5 is in the range $76,236 - $85,825 per annum, plus 17% employer superannuation. The total FTE package is in the range $89,196 - $100,415 per annum.

We are currently recruiting for a Scientific Officer to assist the University in ensuring the delivery of high-quality practical laboratory teaching activities across Physiotherapy & Occupational Therapy within the School of Health Sciences & Social Work and the Health Group collectively.

This position will be responsible for the preparation, set-up and pack down of material and equipment for practical classes, ordering equipment and consumables, maintaining inventories, compliance with Health and Safety protocols and will contribute to the maintenance and operation of instrumentation, laboratories and supporting facilities.

The Scientific Officer is a fast-paced role which offers a high degree of variation in daily tasks and responsibilities. We’re looking for a proactive individual with the ability to conduct self-directed learning and development practices that will contribute to a successful student practical experience. Under the supervision of the Team Leader, Simulation and Practical Experience, you will work closely with the Simulation Officers and Technical Officers to become part of a dynamic team. This is a collaborative Professional (non-Academic) position where you will engage with academic colleagues and other professional staff as well as students.

What we offer 
This is a continuing, full-time position and is primarily based at the Griffith University Nathan Campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

The full time equivalent base salary will be HEW5 range $76,236 - $85,525 per annum + 17% superannuation. The total FTE package will be in the range $89,196 - $100,064 per annum.

We are currently recruiting for a passionate Technical Officer- Nursing to support the Simulation and Practical Experience team to ensure the delivery of high-quality simulation and practical related learning activities across predominantly Nursing as well as the Health Group collectively.

Under the guidance of the Team Leader and Technical Manager for Simulation & Practical Experience, you will actively manage the simulation laboratories. You will be responsible for providing expert technical advice and support to Immersive Simulations, including procurement, maintenance, set up and demonstrations of simulation and clinical equipment used in the simulation spaces. The role will also be responsible for rostering, timetabling, and complying with Health & Safety protocols.

This position requires the knowledge and ability to act quickly and informatively to support the university which will naturally offer a high degree of variation in daily tasks and responsibilities. We’re looking for a proactive individual with the ability to conduct self-directed learning and development practices that will contribute to a successful student clinical simulation experience and the teams continued success.

What we can offer
This is a fixed term (ending 20/12/24), full time position and will be primarily based at the Griffith University Nathan campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 4 range $68,367 - $72,135 per annum + 17% superannuation. The total FTE package will be in the range $79,989 - $84,397 per annum.

Qualifications
To be successful in this role, you will have excellent class facilitation knowledge communication and interpersonal skills with a proactive attitude to assist in classroom-based learning. You will also have, but not limited to:

• Completed a relevant Health based degree with subsequent experience in successfully providing technical support to health sciences or similar Allied Health working environment.
• Experience in a Nursing setting will be highly regarded.
• Developed critical thinking skills, highly organised with strong attention to detail.
• Strong Health and Safety compliance acumen within specialised teaching environments. 
• Excellent communication and a collaborative attitude with a desire to work in a strong team culture.
• Experience using Microsoft 365, including Teams & SharePoint platforms.
• Ability to handle direction and work autonomously, oversee and give support to a small team, readily adaptable to changing work requirements and manage multiple tasks concurrently.

We are currently recruiting for a Scientific Officer- Physiotherapy to assist the University in ensuring the delivery of high-quality simulation and practical teaching activities across predominantly studies related to Physiotherapy as well as the Health Group collectively.

Under the supervision of the Team Leader and Technical Manager for Simulation & Practical Experience, you will actively manage practical teachings including classroom set ups, equipment maintenance, consumable inventory, and compliance with the Health & Safety protocols.

This a fast-paced role which offers a high degree of variation in daily tasks and responsibilities. We’re looking for a proactive individual with the ability to conduct self-directed learning and development practices that will contribute to successful student practical experiences.

What we offer 
This is a fixed-term, part-time (40%) position and is primarily based at the Griffith University Gold Coast Campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

The full time equivalent base salary will be HEW5 range $74,016 - $83,033 per annum + 17% superannuation. The total FTE package will be in the range $86,598 - $97,148 per annum.

Qualifications
To be successful in this role, you will have excellent communication and interpersonal skills with a proactive and engaging attitude to assist in classroom learning. You will also have, but not limited to:

• Completed a relevant Health based degree with subsequent experience in successfully providing technical support to the Health Group.
• Practical experience in a Physiotherapy setting is highly regarded.
• Developed critical thinking skills, highly organised with strong attention to detail.
• Strong Health and Safety compliance acumen within specialised teaching environments. 
• Excellent communication and a collaborative attitude with a desire to work in a strong team culture.
• Experience using Microsoft 365, including Teams & SharePoint platforms.
• Ability to handle direction and work autonomously, readily adaptable to changing work requirements and manage multiple tasks concurrently.