Total 52 human resource assistant job vacancies in Australia

Colliers People & Performance team is looking for an experienced Human Resources Manager to join our national People & Performance team. The role will play a crucial part in shaping and executing the people strategy and objectives for a dedicated portfolio.

As a People & Performance team we are focused on supporting the business to create a seamless people experience across the operational employee lifecycle, as well as partnering to deliver tailored advice and solutions.

Your responsibilities will include:  

• Providing trusted advice and guidance on HR related issues as a genuine partner.
• Building an effective and robust relationship with the service line leaders within your portfolio.
• Management of the full spectrum of employee relations matters
• Development and communication of HR policy and procedure changes, ensuring they are up to date with relevant legislative requirements.
• Local management of all cyclical activities including Promotions, Salary Reviews, Engagement Survey briefings and Talent & Performance Management.
• Designing and executing projects to drive engagement and retention efforts within the business.
• Collaborating with Business Leaders & People Managers to elevate employee experience through employee engagement, retention and culture initiatives. 

We are seeking an accomplished administrative professional skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Director in Charge of our Sydney West office. The key to success is a can-do attitude and intrinsic drive for success, accompanied with strong administrative expertise and stakeholder management experience.

Your key responsibilities will include:

• Extensive email and diary management for the Director in Charge.
• Arranging and preparing for internal and external meetings, agendas and WIPs.
• The management and collation of documentation, including but not limited to legal documentation and agreements, reports, presentations, etc.
• Invoicing and preparation of invoices.
• Managing enquiries and correspondence for the Director in Charge, which also involves proactively actioning client liaison requirements.
• Organising travel and other related arrangements (flights, transfers hotel bookings).
• Assisting the Director in Charge to drive and successfully execute key initiatives and general leadership of the Sydney West teams and offices.
• Undertaking administrative office management duties including stock ordering, replenishment of kitchens & meeting rooms, and issue troubleshooting.

Due to a recent internal promotion in our Office Leasing CBD Team, we are seeking to recruit a proactive and highly organised Senior Team Administrator who is ready to take on the challenge of supporting and partnering with several senior and director level operators. 

With an exceptional level of attention to detail, ability to multitask and meet deadlines, this role offers you the opportunity to utilise your strong administration skill set. There is the potential for growth whilst learning from some of the best in the Property Service Industry.

If you thrive in a busy environment where no two days are the same, then this is the ideal next role for you. Key responsibilities will include:

• Preparation of client correspondence, submission documentation and presentations to a high quality
• Managing online listings on both Colliers website and third-party websites
• Assist in the production of marketing materials
• Preparation of expense claims and credit card statements
• Billing and invoicing of clients, including commission invoices, marketing and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Coordinating travel and accommodation bookings where necessary
• Diary management along with monitoring email messages and prioritising/actioning accordingly
• CRM database management and creation of reports for data tracking

Supporting the Victorian based Tenant Advisory team, you will actively collaborate with our teams nationally on a variety of initiatives to accelerate and celebrate the success of our teams and clients alike. 

This is a 6 month parental leave cover commencing in December 2024. 

Some of your key responsibilities will include:

• Provide secretarial and administrative support to the Head of Tenant Advisory and several senior operatives within the team
• Diary & email management - ensure appropriate times are provided for meetings and work in progress, monitor email messages, maintain National Director’s to-do list and prioritise/action accordingly
• Assist in the production of marketing materials – submissions, marketing briefs, client case studies, bi-monthly updates, quarterly newsletters, social media tiles etc.
• Maintain accurate records of business plans, budgets and financial reports in confidential manner
• Coordinate travel and accommodation bookings where necessary and recovery of expenses from clients where appropriate
• Working with Agent’s to co-ordinate the collations of reports, submissions and other documentation.
• Coordinating and participating in team meetings.
• Update company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate.

We are seeking to recruit a proactive and exceptionally organised Personal Assistant to support the National Director and several sales, leasing and advisory operators within our Healthcare & Retirement Living team who are based in Brisbane & Sydney. If you excel in a fast-paced environment where each day presents new challenges, then this position is the perfect opportunity for you.

Key responsibilities will include:

• Diary management along with monitoring email messages and prioritising/actioning accordingly
• Assisting the National Director with managing personnel-related activities and corporate initiatives, including scheduling sales meetings and circulating internal correspondence
• CRM database management and creation of reports for data tracking
• Preparation of client correspondence, submission documentation and presentations
• Preparation of expense claim forms and credit card statements
• Track campaigns, manage schedules, and oversee settlement processes
• Billing and invoicing of clients, including commission invoices, marketing quotes and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Arrange and coordinate successful client and staff events and functions

Put your attention to detail and eye for formatting into place whilst supporting a dynamic team in our agency business. You will provide daily administrative support to a team of agents and assist with the coordination of department sales and marketing initiatives.

Based in our Newcastle office, this fast paced and valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to utilise your background in property, strong administration, and organisation skills in this autonomous role.

Some of your key responsibilities will include:

• Production, proofing and formatting of property reports, submissions and other client documentation.
• Creating innovative and impactful content in submissions and IMs
• Preparation of marketing collateral and implementation of marketing campaigns.
• Assist with administration duties including lease and sale administration, financial management procedures, phone support and preparation of reports and presentations.
• Creating, maintaining and updating database systems and research spreadsheets. 

Colliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.

As a Corporate Services Assistant, you will be at the heart of the action in our client’s headquarters located in Sydney.  In this role, you will be the driving force behind creating unforgettable experiences for our visitors and occupants, ensuring every interaction is seamless and memorable. Additionally, you'll be a pivotal support for business groups, championing their workplace objectives and ensuring our service points deliver efficiently.

Key accountabilities will include, but not be limited to -

• Own the arrival experience, creating enjoyable and memorable interactions, driven by our client's brand and culture.
• Uphold operational excellence for workplace experiences, fostering a "happy to help" atmosphere across all Corporate Services touch points.
• With efficiency and accuracy, administer the workplace including meeting rooms, AV facilities, and break-out areas.
• Assist in maintaining the client areas to provide the best working environment and functionality for all employees and visitors.

We are now seeking a strong administrator to support a small dynamic team based at Karratha City Plaza. Reporting to the Centre & Operations Manager you will get involved in the coordination of all aspects of office administration, day to day centre marketing and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Provide support to the Centre Management team in the day to day running of the centre.
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors.
• Co-ordinate marketing campaigns & support the marketing strategy.
• Preparation of monthly reports, letters, emails and presentations.
• Processing invoices & work orders and maintain the contractor process.
• Maintain accurate tenant & client databases.
• Co-ordinate Centre Community bookings, liaise with stakeholders and drive community engagement.  

Due to continual growth and investment within our Valuation & Advisory Services team, we have an exciting new opportunity for a Team Assistant to join the division. This role will enable you to enjoy a varied position, providing administrative support to the team based in our Brisbane CBD office.

In this key support role, you will enjoy a wide range of responsibilities which include:

• Preparation and formatting submission documents and reports for external distribution
• Producing letters using a nationally approved valuation format
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence
• Updating of internal databases
• Invoicing, preparation of invoices

Put your attention to detail and eye for formatting into place whilst supporting a dynamic team of agents in one of our high perfroming agency departments. You will provide daily administrative support plus assist with the coordination of department sales and marketing initiatives.

Based in our Sydney CBD office and reporting to a National Director, this is a fantastic opportunity to utilise your background in property, strong administration and organisation skills in this autonomous role. 

Some of your key responsibilities will include:

• Proofing and formatting of property reports, submissions and other client documentation using InDesign.
• Processing various invoices.
• Generating and coordinating the collation of weekly reports.
• Coordinating client meetings and functions.
• Liaising with and following up on client enquiries.

We are seeking a highly motivated person to join one of our dynamic and professional commercial agency teams based in the Sydney CBD. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Based in our Sydney CBD office, this is a fantastic opportunity to join one of our highly successful Valuation & Advisory Services teams in an administrative support role. You will provide comprehensive administrative support to the team to ensure detailed, accurate and structured reporting for clients is maintained.

Building on your strong communication and relationship building skills, you will engage with the team on a regular basis throughout the day as you perform a variety of administrative tasks.

Some of your key responsibilities will include:

• Assisting your team to prepare, process and publish reports and other documents to a high standard.
• Assisting your team to create appointment letters, submissions and other client engagement documents.
• Preparation of expenses, invoices, and payment requests.
• Maintain accurate fee forecasting & coordinate the timely collation of other financial data relating to the team.
• Liaise with senior stakeholders within the business.
• Travel bookings and coordination of meetings.

We are seeking a highly motivated person to join our market leading Industrial & Logistics team in Parramatta. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Job Description

We are seeking to engage with a proactive Assistant Project Manager to join our Project Leaders team and accelerate their career success through exposure to our clients across a wide range of industry sectors.

Project Leaders is a service line of Colliers that provides expert, end-to-end development advisory and client-side project management services to a broad range of national and international clients. We leverage the strength and capability of the Colliers brand across all aspects of the property market. Our team are more than project managers – we lead, manage, and deliver comprehensive project management solutions across every stage of the property lifecycle.

Project Leaders team is well known and respected for its mentoring culture. You will be working with over 60 experts, with a National Director as your mentor. You will receive regular training within the team, and we will provide valuable opportunities to enhance your skill set and learn from industry leaders. You will also be involved in the broader construction and property industry, through the participation with Colliers’ key property industry events.   

The Assistant Project Manager is responsible for:

• Assisting with the operational delivery of projects in line with client and contractual requirements; program and procedures; and all relevant legislation.
• Working with Project Managers & Senior Project Managers to provide superior team performance for clients in all aspects of project delivery including scope, time, cost and profitability, quality, human resources, communications, risk management, health, safety and environment and procurement.
• Contributing to the project process particularly in relation to methodology, tendering, processing of payments, consultant management and site activities.
• Assisting in the development and maintenance of superior client and key stakeholder relationships.
• Assisting in meetings and minuting meetings as required.
• Completing system documents and procedures to ensure that the business is not at risk of non-compliance with third party accreditations.
• Risk and Opportunities are tracked with the project team.

We are seeking to recruit a proactive and exceptionally organised Personal Assistant to support the National Director and several senior operators within our Brisbane City & Metro Sales division. If you excel in a fast-paced environment where each day presents new challenges, then this position is the perfect opportunity for you.

Key responsibilities will include:

• Diary management along with monitoring email messages and prioritising/actioning accordingly
• Assisting the National Director with managing personnel-related activities and corporate initiatives, including scheduling sales meetings and circulating internal correspondence
• CRM database management and creation of reports for data tracking
• Preparation of client correspondence, submission documentation and presentations
• Preparation of expense claim forms and credit card statements
• Track campaigns, manage schedules, and oversee settlement processes
• Billing and invoicing of clients, including commission invoices, marketing quotes and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Arrange and coordinate successful client and staff events and functions

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

This is a rare opportunity for an experienced Marketing Manager who also has an interest in shopping centres and administration to join our Centre Management team based at Karratha City Plaza. You will provide invaluable support to the Centre Manager & Administration Manager, focussing on a wide range of marketing and other general administration duties for this large regional centre. This role will see you focussing on marketing responsibilities 3 days a week, and the administration tasks for the remaining 2 days.

Key responsibilities in the role will include:

• Develop and drive the Centre’s Marketing Strategy and local area campaigns
• Execute National Marketing initiatives
• Manage the Marketing Budget and prepare financial reports
• Liaise with Centre retailers and Community Stakeholders
• Ensure marketing compliance.
• Provide support to the Administration Manager 2 days per week

We currently have a great opportunity to accelerate your new Facilities Management career by joining our Real Estate Management Services (REMS) team.

This is a great opportunity to commence and build your career in the field of facilities management. As a key member of the facilities management team, you will foster key relationships with tenants, service providers, and clients whilst also making recommendations to improve the building’s overall performance, risk profiles, presentation, and condition.

In addition, you will;

• Assist and oversee the maintenance and operation of building services
• Provide maintenance advice ensuring clients’ quality and safety targets are met
• Assist and ensure all planned preventative maintenance programs are clearly documented, maintained, and completed on time.
• Assist and oversee project-based work including fit-outs and refurbishments
• Assist the team with the day-to-day administrative components and responsibilities, such as work orders, audit reports, budget management, client reporting, risk management, permits, reactive works as examples.

We are seeking a creative and enthusiastic individual to join our market leading Office Leasing team based in the Brisbane CBD. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to further develop your skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with Agent’s to co-ordinate the collations of reports, submissions, and other documentation
• Assisting in the production of high-quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Colliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.

As a Corporate Services and Mailroom Assistant you will be at the heart of the action in our client’s corporate site located in Parramatta. In this role, you will be the autonomous driving force behind creating unforgettable experiences for our visitors and occupants, ensuring every interaction is seamless and memorable. Additionally, you will be a pivotal support for business groups, championing their workplace objectives and ensuring our mail services are delivered efficiently.

Key accountabilities will include, but not be limited to -

• Own the workplace experience, creating an enjoyable and memorable interactions, driven by our client’s brand and culture.
• Uphold operational excellence for our service streams. Foster a "happy to help" atmosphere across all Corporate Services touch points.
• With efficiency and accuracy, administer the mail room including general mail, ad-hoc and routine courier providers.
• Assist in the maintaining of the workplace to provide the best working environment and functionality for all employees.

With rapid economic growth occurring in Greater Ballarat, Colliers is looking for another star to be trained in Commercial Real Estate and work alongside our Sales & Leasing team based in our Ballarat office. This role will see the right person leading the already established Victorian initiative in the sales, listing & marketing of commercial properties across Ballarat.

What you can expect:

• Build and maintain strong relationships with key clients and maintain high presence in the marketplace
• Assisting in the sourcing, listing, selling and leasing of commercial properties across Ballarat
• Maintaining an active pipeline of both potential buyers and sellers
• Negotiating property transactions from start to finish
• Conducting inspections and all other duties associated with listing and selling/leasing a commercial property
• Cultivate & nurture strong relationships with key account clients and maintain high presence in the marketplace
• Delivering market knowledge and advice to clients
• Coordinate (with Marketing department) the marketing & selling of properties including organising signboards, brochures, advertising, Information Memorandums and videos.

We are seeking to engage with a proactive Assistant Project Manager to join our Project Leaders team and accelerate their career success through exposure to our clients across a wide range of industry sectors.

Project Leaders is a service line of Colliers that provides expert, end-to-end development advisory and client-side project management services to a broad range of national and international clients. We leverage the strength and capability of the Colliers brand across all aspects of the property market. Our team are more than project managers – we lead, manage, and deliver comprehensive project management solutions across every stage of the property lifecycle.

Project Leaders team is well known and respected for its mentoring culture. You will be working with over 60 experts, with a National Director as your mentor. You will receive regular training within the team, and we will provide valuable opportunities to enhance your skill set and learn from industry leaders. You will also be involved in the broader construction and property industry, through the participation with Colliers’ key property industry events.   

The Project Engineer is responsible for:

• Assisting with the operational delivery of projects in line with client and contractual requirements; program and procedures; and all relevant legislation.
• Working with Project Managers & Senior Project Managers to provide superior team performance for clients in all aspects of project delivery including scope, time, cost and profitability, quality, human resources, communications, risk management, health, safety and environment and procurement.
• Contributing to the project process particularly in relation to methodology, tendering, processing of payments, consultant management and site activities.
• Assisting in the development and maintenance of superior client and key stakeholder relationships.
• Assisting in meetings and minuting meetings as required.
• Completing system documents and procedures to ensure that the business is not at risk of non-compliance with third party accreditations.
• Risk and Opportunities are tracked with the project team.

This highly valued role is integral to the success of our National Strategic Advisory team and is a fantastic opportunity to utilise your knowledge in property, strong administration skills and high attention to detail. This is a great opportunity for a driven Property or Economics degree graduate looking to kickstart their career in a dynamic team. 

Some of your key responsibilities will include:

• Coordinating and preparing reports, marketing materials, submissions and presentations.
• Client liaison, including booking meetings and following up on client requirements. 
• Collating fee forecasts and managing debtors.
• Actioning invoices and expenses.
• Organising for domestic team travel and accommodation. 
• Updating the CRM Database

Accelerate your success by becoming an Assistant Valuer within our highly regarded Valuation and Advisory team based in Sydney CBD. Accelerate your success by becoming an Assistant Valuer within our highly regarded Valuation and Advisory team based in the Sydney CBD. This is a rare opportunity for a recent property graduate to work alongside and be mentored by our experienced team of market leading specialists. 

You will be exposed to and assist in performing detailed valuations on a range of asset classes including predominantly industrial. 

You will undertake a wide variety of tasks including collection and analysis of sales and leasing evidence, completion of cash flow models and compilation of reports. 

As a seasoned marketing and administration professional, you will excel at managing a variety of tasks and requests that come through from your busy team. This means you’ll have an energetic, proactive attitude and great time management skills. 

You will be involved in implementing strategies to lead and innovate with marketing, position our people as experts and create memorable service experiences for clients and customers.

This includes pitch documents, presentations, Information Memorandums, submissions, email marketing and other marketing materials using business tools.

• Assisting in marketing campaigns including the production of marketing materials and updating websites
• Preparing videos in conjunction with professional videographers
• Preparing property reports, submissions, presentations, contracts, statutory and standard forms
• Prioritising requests from your team, including staff working remotely
• Managing internal client database
• Coordinating client and departmental meetings, including taking minutes and preparing agendas
• General administration including travel bookings, invoicing and expense claims management
• Working in collaboration with the National Marketing Manager for Investment Services and wider marketing team to promote the Colliers brand and position our team as experts

We are seeking a Senior Team Assistant in our Rhodes office in this diverse position that requires a “can do” attitude.  You will undertake the administrative operations of the office so that technical staff can focus on their technical duties. This includes a broad scope of responsibility including project support and general office duties for your office and provide backup support for other offices when required. 

Specifically:

• Provide a high level of administrative support to the Project Team (Engineers, Designers and Drafters) as required.  This would include, but not limited to, preparation of operational works applications, tender and contract documentation, correspondence associated with contract administration services, formatting of technical reports, Bill of Quantities, letters etc.
• You will manage the electronic filing system, office security and allocation of keys as well as maintaining the mail register for incoming and outgoing hard copy mail
• Run errands and deliveries and be responsible for the purchase of office stationery