Total 86 assistant hr manager job vacancies in Australia

We are seeking to appoint a Project Manager in Brisbane, Gold Coast or Sunshine Coast. This is a newly created role due to strong organic growth. You will have the backing of over 260 experts nationally and tasked with delivering high profile land development projects and achieve client commitments and build client advocacy and confidence.

Specifically:

• Manage and deliver projects from due diligence through to development application, co-ordination of designs and contract administration
• Negotiation with stakeholders (clients, Authorities, other consultants etc) in relation to project deliverables (approvals, applications, contractual matters) to ensure the successful delivery of projects
• Develop relationships with potential clients and improve/maintain existing client relationships
• Assist Principal Engineers with forecasted workloads to meet project deliverables
• Contribute to sustainable profit generation and growth
• Manage commercial risk and demonstrate responsible judgement
• Recruit, manage, train and mentor staff
• Manage financial targets including budgets, profitability etc

This dynamic workplace support role is ideal for experienced customer service professionals ready to transition into the corporate sector. The position encompasses a variety of disciplines that may lead to multiple career pathways.

As a custodian of the workplace, you are responsible for:

• Welcoming visitors and providing secure building access
• Maintaining immaculate presentation of lobby and reception areas
• Monitoring and responding to all requests via email, phone or in person
• VIP escort and hosting
• Client Suites and Executive Boardroom support
• Administration, operation and management of the workplace
• Audio Visual and basic IT support
• Meeting room management and set-up
• Ensuring the workplace is presented, maintained and utilised the way it was designed
• Facilities administration and mail / parcel management
• Assisting employees with day-to-day enquiries
• Responding to and implementing changes to the workplace and processes as required
• Inducting new employees into the workplace
• Assisting with visitor arrival, access control and contractor management

Benefits

• Competitive above award salary
• Inclusive and diverse team environment
• Full corporate uniform and dry-cleaning service
• Access to training and development that will take your career to the next level
• Work – Life balance with a Monday to Friday rotating roster 

We currently have a great opportunity for YOU to accelerate your success by joining our Workplace Management Services team. This 'hospitality style' division of Colliers is designed for premium corporate occupiers that desire best in class service for their guests and employees.

This is the future of workplace hospitality – creating, curating and managing workplace experiences for premium clientele for both internal guests (employees) and external guests. These are spaces that are meticulously designed to ensure that our guests perform at their best.

This is a fantastic opportunity to join an industry leader who will provide you with a clearly defined career path and equip you with the most comprehensive tools and infrastructure available to ensure your success.

The position encompasses a variety of disciplines that will provide you with versatility, flexibility, opportunity and will open up multiple career pathways that you may not have yet considered. On any day your tasks can include:

• Client Floor meeting service
• Food and beverage service
• Executive Boardroom service
• Visitor arrival experience, access control and contractor management
• Administration, operation and management of the workplace
• Audio Visual and basic IT support
• Meeting room management and set-up
• Ensuring the workplace is presented, maintained and utilised the way it was designed
• Assisting employees with day-to-day enquiries
• Responding to and implementing changes to the workplace and processes as required
• Inducting new employees into the workplace
• Event and Food & Beverage support 

Benefits include the comfort of a Monday to Friday roster with a fully laundered corporate uniform and access to training and development that will take your career to the next level. We are passionate about what we do; we are even more passionate about our people.

The Marketing Manager for Valuation & Advisory Services, Strategic Advisory, Healthcare & Retirement Living Transactions is responsible for the development, execution, and measurement of the National portfolio’s marketing strategy.

Reporting to the Managing Director and working closely with the broader team, this role will ensure a consistent, timely and strategic approach is taken to all brand and marketing campaigns. This will include, but not be limited to, developing & reporting on a client engagement strategy, preparing high quality submissions and client presentations, internal and external communications, and developing digital collateral such as video, webinar, email, and social media content.

Some of the key responsibilities include the following:

• Develop and execute an annual national marketing plan incorporating digital and client engagement.
• Preparation and coordination of client presentations, submissions, and marketing campaign support.
• Build the senior leaders' profiles, aligned to their unique, specialised personal brand.
• Design and coordinate national lead generation campaigns and develop relevant ROI metrics to measure the success of each campaign and ensure that they are consistently improved upon, cementing our position as industry leaders.
• Support our APAC Client Engagement strategy and work with our Asia based marketing team.
• Act as the custodian of the portfolio content on colliers.com.au and regularly review and update this info. In addition, look to develop other digital initiatives to help the team deliver content and promote themselves to key clients.
• Master all marketing platforms for the portfolio and assist administration staff with ongoing training and support to drive a best-in-class sales and marketing culture.
• Project manage and produce high end proposals / submissions which includes the coordination and formatting of marketing materials, particularly information pertaining to the team’s track record and point of difference.
• Deliver memorable services to all internal clients and external contents.

You will manage the relationship with the service providers, whilst also making recommendations to improve the environmental performance of our client's assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure. This role will be based onsite with the client on a 6 month contract. 

• Ensuring building compliance and driving initiatives on engineering standards across the business.
• Developing and enhancing the team’s portfolio of services.
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety.
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues.
• Reviewing the monthly operating expenditure against budget.
• Working with Property Managers to produce monthly client reports as required.
• Managing data within the facilities management software.
• Ensuring all planned preventative maintenance is executed in accordance with schedules.
• Ensuring each asset remains compliant with the required standards.
• Monthly reporting on the operation of each asset.

Based in our Sydney CBD office, this fast paced and valued role will support our rapidly growing and market leading Investment Services team. You will provide daily administrative support to the Head of Asia Markets and team of agents, to assist with the coordination of sales and marketing initiatives. This is a fantastic opportunity to utilise your background in administration and organisation skills in this autonomous role.

In this integral support role, you will be responsible for a wide range of assignments which include:

• Coordinating the collation & preparation of reports, submissions, presentations, and other documentation.
• Working with the broader Investment Services team to prepare campaign related documents including sales and marketing proposal, capability statements and vendor reports.
• Actioning client requests and managing any client liaison as required.
• Maintenance of internal databases.
• Coordinating client meetings, functions and events, which includes organising catering and room bookings.

We are currently seeking a highly experienced administrative professional who is looking to progress their career in this key support role. Working closely with the Managing Director and the Franchisee’s, this role will provide legal administration, office management and finance administration support to the national business.

The ideal candidate will be highly motivated and passionate about all facets of legal and finance administration and must be process driven and service orientated.  

Key responsibilities include:

• Preparation of all legal documentation required for the renewal of existing Franchise Agreements within the network. 
• Preparation of all documentation for prospective Franchisees that join the PRD network, including initial compliance with ACCC requirements.
• Maintaining and keeping up to date National Franchise Register.
• Maintain local office admin budgets and expenditure to ensure all controllable costs are within budget.
• Coordinate and manage all aspects of staff onboarding and offboarding
• Oversee invoicing for franchise fees, technology fees and other invoices for the network.
• Ensure budget and financial spreadsheets are always maintained and kept up to date.

The Occupier Services business provides end to end property services for corporate occupiers. Services range from managing lease terms and expiries for entire property portfolios, to disposing redundant assets, new site selection and acquisition, tenant advisory, workplace strategy, design & architecture, project management, technology services, and six-star concierge and workplace services.

Our Government Property Services team is currently looking for motivated property professionals to fill the roles of Senior Leasing Manager and Leasing Manager in the team that delivers the above leasing services across multiple jurisdictions.

The key responsibilities of the role/s will include:

• Negotiation of lease requirements for the client.
• Leading quality service outcomes for stakeholders
• Ongoing client liaison and relationship development.
• Assisting with advice to clients on strategic property solutions.
• Managing critical Lease dates and processing Lease renewals, options and rent reviews.
• Database management.
• Preparation of detailed monthly reports.
• Attend internal and external meetings as required.
• Assisting in review and implementation of policies and procedures to ensure adherence to best practice and compliance.
• Additional support to wider team.
• Work closely with the Director – Government Property services to assist and mentor other team members.

We are looking for a Reception/Administration Assistant to join our onsite centre management team at Traralgon Centre Plaza. This is a fantastic opportunity to utilise your administration and customer service skills in this varied and valued administrative role.

Reporting directly to the Administration Manager this role is Part-time (3 days a week), you will be involved in all aspects of office administration, reception, account management and lease administration.

Some of the key responsibilities include:

• Welcome and assist all visitors/contractors entering the office in a friendly and hospitable manner while covering the front desk.
• Handle administrative tasks for the centre, such as accounts payable, account reconciliation, and rent collection.
• Manage various lease administration tasks using our property management software.
• Support the Centre Management team with various ad hoc tasks, including administrative duties, marketing initiatives, and retailer support.
• Collaborate closely with team members, tenants, contractors, suppliers, and manage customer inquiries effectively.

This highly valued role is integral to the success of our National Strategic Advisory team and is a fantastic opportunity to utilise your knowledge in property, strong administration skills and high attention to detail. This is a great opportunity for a driven Property or Economics degree graduate looking to kickstart their career in a dynamic team. 

Some of your key responsibilities will include:

• Coordinating and preparing reports, marketing materials, submissions and presentations.
• Client liaison, including booking meetings and following up on client requirements. 
• Collating fee forecasts and managing debtors.
• Actioning invoices and expenses.
• Organising for domestic team travel and accommodation. 
• Updating the CRM Database.

We are seeking to appoint a Team Assistant in Brisbane in this diverse position that requires a “can do” attitude.  You will work closely with the technical staff and support the Administration Manager to undertake the administrative operations of the office so that technical staff can focus on their technical duties. This includes a broad scope of responsibility including project support and general office duties for your office and provide backup support for other offices when required. 

Specifically:

• Provide a high level of administrative support to the Project Team (Engineers, Designers and Drafters) as required.  This would include, but not limited to, preparation of operational works applications, tender and contract documentation, correspondence associated with contract administration services, formatting of technical reports, Bill of Quantities, letters etc.
• You will manage the electronic filing system, office security and allocation of keys as well as maintaining the mail register for incoming and outgoing hard copy mail
• Run errands and deliveries and be responsible for the purchase of office stationery

Based in our Perth CBD office, this valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to accelerate your career in administration. 

In this key role, you will be responsible for a wide range of assignments which include:

• Preparing, formatting and collating reports, marketing materials, submissions, and other documentation.
• Coordination of client meetings and functions, as well as liaising with and following up on client enquiries.
• Reconciling and actioning invoices, trust accounting and expenses.
• Generating and coordinating the collation of weekly reports.
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence.

We are seeking a Senior Commercial Property Manager. The role focuses on the management of the current portfolio, working with an engaged, driven and collaborative team to deliver exceptional service to landlords and tenants alike. We are driven to maximise the performance of our clients' assets by working with our clients to develop and implement commercial property management solutions that enhance value and increase efficiency. We are a passionate team with a strong market presence and industry leading systems and marketing.

With experience in property management, you will also have a proven ability to develop and maintain positive client relationships. The ability to communicate with people at all levels will be crucial (both written and orally) as well as good business and financial acumen

You will be accountable for:

• Building and maintaining great relationships with landlords & tenants 
• Conduct rent reviews, reconciliations and rental collection
• Ensure our clients buildings are run efficiently and strategically
• Maintain our portfolio of buildings, both proactively and reactively.
• Implementing and maintaining our management systems
• Assist to grow our portfolio

About you:

• Proven experience in commercial property management, including a thorough understanding of common commercial property leasing practice, legislation, procedures and terminology
• Proven ability to manage complex property portfolios and maintain high client satisfaction levels.
• Demonstrated knowledge of current legislation and compliance related to commercial real estate.
• A results-driven mindset with a focus on continuous improvement.
• Excellent time management, communication & negotiation skills
• Ability to multitask, problem solve & prioritise. 
• A team player but also can work independently. 
• Strong attention to detail, work ethic & genuine drive to achieve.
• Willingness to develop & grow within role.
• Real Estate software knowledge an advantage
• Professional presentation
• Strata experience preferred

We are seeking the expertise of an administrative professional looking to accelerate their career and provide invaluable support to our leading Industrial & Logistics team based in our Mascot office. 

Please note: This is a 12-month fixed-term contract, with an intended start date of early May. 

In this key support role you will be responsible for a wide range of assignments which include:

• Preparation of presentations, reports and agendas for internal and external distribution.
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence.
• Arranging and preparing for internal meetings, agendas and WIPs.
• Updating of internal databases.
• Reconcile and action invoices and expenses.

The Assistant Workplace Manager plays a pivotal role within our Workplace Management Services Team on site with our client partner. This role works closely with the Workplace Manager and National Workplace Manager to ensure the delivery of exceptional tenancy support and uphold the highest standards of workplace efficiency and productivity. This position requires a proactive approach to service delivery, ensuring client satisfaction while adhering to service level agreements and key performance indicators.

• Supervise the delivery of Workplace Support services with particular focus on space management, meeting room use and space presentation
• Deliver best-in-class Client and Employee workplace experiences
• Oversee Help Desk operations including Access Card management, locker allocation, and Environment Health and Safety compliance
• Maintain the presentation and cleanliness of the tenancy
• Ensure the delivery of contracted Workplace services in line with SLAs/KPIs.

Based in our Parramatta office, this fast paced and valued role will support our rapidly growing and market leading Sydney West Investment Services team. You will provide daily administrative support to the National Director and team of agents, to assist with the coordination of sales and marketing initiatives. This is a fantastic opportunity to utilise your background in administration and organisation skills in this autonomous role.

In this integral support role, you will be responsible for a wide range of assignments which includes:

• Coordinating the collation & preparation of reports, submissions, presentations, and other documentation.
• Word processing of handwritten and recorded property reports, submissions, quotes and work orders, letters, contracts, statutory and standard forms.
• Assisting the National Director and Sydney West team with actioning client requests and managing any client liaison as required.
• Maintenance of internal databases.
• Preparing for and attending weekly department meetings.
• Managing internal and external stakeholder engagement and correspondence.

Step away from the traditional support role and get involved in unique business activities working within our market leading Tenant Advisory team.

Based in the Melbourne CBD office this sought after role presents you with a fantastic opportunity to utilise and further enhance your strong administration and interpersonal skills.  Supporting the Victorian based Tenant Advisory team, you will actively collaborate with our teams nationally on a variety of initiatives to accelerate and celebrate the success of our teams and clients alike.

Some of your key responsibilities will include:

• Provide secretarial and administrative support to the Head of Tenant Advisory and several senior operatives within the team
• Diary & email management - ensure appropriate times are provided for meetings and work in progress, monitor email messages, maintain National Director’s to-do list and prioritise/action accordingly
• Assist in the production of marketing materials – submissions, marketing briefs, client case studies, bi-monthly updates, quarterly newsletters, social media tiles etc.
• Maintain accurate records of business plans, budgets and financial reports in confidential manner
• Coordinate travel and accommodation bookings where necessary and recovery of expenses from clients where appropriate
• Working with Agent’s to co-ordinate the collations of reports, submissions and other documentation.
• Coordinating and participating in team meetings.
• Update company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate.

Being led by the Event Associate Manager, our Event & Hospitality Assistants support all experience and event requests. This position can expect direct interaction with employees, executives, customers, and partners, and will work closely with the entire hospitality team to deliver best in class experiences that are uniquely memorable at our Partners new global campus located in Circular Quay, Sydney.

In this position it will be critical to own events from beginning to end ensuring all events are “next level” while following logistical procedures, checking that all factors are accounted for, aligning, and collaborating with multiple departments, vendors, contractors, and agencies. In addition, the role is key to operational excellence for the holistic workplace experience driving the “happy to help” spirit across all areas and touch points.

Our partner is the global leader in customer relationship management, empowering companies to connect with their customers in new and innovative ways.

Join us and be part of a diverse and inclusive culture that celebrates success and values creativity and collaboration.

Key accountabilities will include, but not be limited to -

• Strong customer service and executive interaction experience
• Ability to multitask many events and projects at one time  
• Organise logistics, from beginning to end, for customer facing meetings, company-wide events, and IBP programs
• Pre, onsite and post event logistic management to ensure corresponding policies with supporting documents for each event if and when required.
• Co-manage event intake forms, correspondence with IBPs and management of ticketing queue including assigned tickets

Being led by the Event Associate Manager, our Event & Hospitality Assistants support all experience and event requests. This position can expect direct interaction with employees, executives, customers, and partners, and will work closely with the entire hospitality team to deliver best in class experiences that are uniquely memorable at our Partners new global campus located in Circular Quay, Sydney.

In this position it will be critical to own events from beginning to end ensuring all events are “next level” while following logistical procedures, checking that all factors are accounted for, aligning, and collaborating with multiple departments, vendors, contractors, and agencies. In addition, the role is key to operational excellence for the holistic workplace experience driving the “happy to help” spirit across all areas and touch points.

Our partner is the global leader in customer relationship management, empowering companies to connect with their customers in new and innovative ways.

Join us and be part of a diverse and inclusive culture that celebrates success and values creativity and collaboration.

Key accountabilities will include, but not be limited to -

• Strong customer service and executive interaction experience
• Ability to multitask many events and projects at one time  
• Organise logistics, from beginning to end, for customer facing meetings, company-wide events, and IBP programs
• Pre, onsite and post event logistic management to ensure corresponding policies with supporting documents for each event if and when required.
• Co-manage event intake forms, correspondence with IBPs and management of ticketing queue including assigned tickets

This is an opportunity for either an experienced Administration Manager looking to step up or a current Retail Manager looking to accelerate their career and join our Real Estate Management Service Team. 

Based at a busy shopping centre and reporting to the NSW Retail Director, this key role will be responsible for effectively managing and maximising the performance of 1 sub-regional asset. The main responsibilities of this role include:

• Overseeing the presentation, maintenance of the asset, ensuring a high standard of presentation at all times.
• Maintaining close liaisons with the landlord(s) and fostering effective working relationships with them alongside the retailers.
• Preparation of all related reports, budgets, reconciliations, correspondence and documentation.
• Communicate frequently with the owner and all tenants and provide timely relevant and professional advice to the owners in all aspects of the management of the property.
• Responsible for ensuring the delivery of the Centre’s financial result ensuring financial targets are met, proactive retailer management, must have strong financial analysis and reporting skills and the ability to balance strategic and operational responsibilities

The Workplace Manager plays a pivotal role within our Workplace Management Services Team on site with our client partner. This role works closely with the National Workplace Manager to ensure the delivery of exceptional tenancy support and uphold the highest standards of workplace efficiency and productivity. This position requires a proactive approach to service delivery, ensuring client satisfaction while adhering to service level agreements and key performance indicators.

• Supervise the delivery of Workplace Support services with particular focus on space management, meeting room use and space presentation.
• Deliver best-in-class Client and Employee workplace experiences.
• Oversee Help Desk operations including Access Card management, locker allocation, and Environment Health and Safety compliance.
• Maintain the presentation and cleanliness of the tenancy.
• Ensure the delivery of contracted Workplace services in line with SLAs/KPIs.
• Work closely with on-site business units

We are seeking an accomplished Executive Assistant skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Managing Director of Office Leasing / Director in Charge, Sydney CBD based in our CBD office. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry while you support and provide invaluable administrative support to a driven, industry leading National team.

The ideal candidate will hold strong administrative experience and be seeking a challenging support role within a fast-paced office environment.

Please note: This is a 12-month fixed term contract with a start date of late April/early May.

Some of your key responsibilities will include:

• Providing administrative and secretarial support, including diary and email management.
• Drafting communication, including announcements, meeting agendas and presentations on behalf of the Managing Director to external and internal clients.
• Assisting the Managing Director to drive and successfully execute key initiatives and general leadership.
• Coordinating the preparation of client meetings and functions.
• Setup for meetings including any required catering.
• Preparing expense requests, processing credit card payments and other financial transactions.
• Organising international travel and other related arrangements (flights, transfers hotel bookings).
• Updating of internal databases.
• Assisting in maintenance of accurate records on team budgets and financial reports.
• Preparation and collation of submissions, presentations, and reports.
• Disseminating information to internal business services platform as required, including Finance, HR, Marketing, Research, PR and IT.

This is a great opportunity to build your career in the field of facilities management. As a key member of the facilities management team, you will foster key relationships with tenants, service providers, and clients whilst also making recommendations to improve the building’s overall performance, risk profiles, presentation, and condition.

This varied role will see you working closely with our Facilities Management team across different business segments, to learn the requirements of how to efficiently manage the day-to-day operations of key commercial / retail sites across Sydney CBD.

In addition, you will;

• Assist and oversee the maintenance and operation of building services
• Provide maintenance advice ensuring clients’ quality and safety targets are met
• Assist and ensure all planned preventative maintenance programmes are clearly documented, maintained, and completed on time.
• Assist and oversee project-based work including fit-outs and refurbishments
• Assist the team with the day-to-day administrative components and responsibilities, such as work orders, audit reports, budget management, client reporting, risk management, permits, reactive works as examples.

Based in the Canberra CBD office, this 12-month full time fixed term role presents you with a fantastic opportunity to utilise and further enhance your strong administration and interpersonal skills.

You will provide invaluable administrative support to the State Chief Executive as well as an industry leading team working within a driven, dynamic, and fast paced environment. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry.

Some of your key responsibilities will include:

• Diary and inbox management for the State Chief Executive.
• Document co-ordination, including typing, photocopying, and filing.
• Coordinating and participating in team meetings.
• Contract administration.
• CRM database management.
• Manage professional and personal scheduling for SCE, including agendas and email.
• Assist in the preparation and collation of reports, submissions, sales and marketing reports and other documentation to a high standard.
• Reconcile and action invoices, managing expense and credit card claims.
• Manage travel economically, ensuring cost effective airfares and ground transport are arranged.
• Maintain professionalism and strict confidentiality with all materials.

An opportunity has arisen for an Executive Assistant to join our highly successful and market leading Residential team.

Based in the Melbourne CBD office above our state-of-the-art project showroom, you will work directly with our two Residential Victorian Leaders as well as our National Director of Operations, providing high level administrative support, whilst also supporting the day to day running and operations of the Residential office and its people.

This multi-faceted role will provide you with exposure to all areas of the business, and suit someone who thrives in a fast paced environment.

Your key responsibilities will include:

• Support Directors with their day to day administration;
• Assist with preparation of client presentations and reports;
• Ensure all systems, registers, filing are maintained and up to date;
• Document and report on business support processes;
• Support, facilitate and implement projects to deadline;
• Resolve issues and refer enquiries to relevant departments and managers;
• Support the role out of any IT, Finance, HR and/or Legal team initatives;
• Support in the management of the front of house area (Receptionist);
• Onboarding new staff members; and
• Assist with other administrative/adhoc duties as required.