We are seeking an accomplished Executive Assistant skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Managing Director of Office Leasing / Director in Charge, Sydney CBD based in our CBD office. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry while you support and provide invaluable administrative support to a driven, industry leading National team.
The ideal candidate will hold strong administrative experience and be seeking a challenging support role within a fast-paced office environment.
Please note: This is a 12-month fixed term contract with a start date of late April/early May.
Some of your key responsibilities will include:
- Providing administrative and secretarial support, including diary and email management.
- Drafting communication, including announcements, meeting agendas and presentations on behalf of the Managing Director to external and internal clients.
- Assisting the Managing Director to drive and successfully execute key initiatives and general leadership.
- Coordinating the preparation of client meetings and functions.
- Setup for meetings including any required catering.
- Preparing expense requests, processing credit card payments and other financial transactions.
- Organising international travel and other related arrangements (flights, transfers hotel bookings).
- Updating of internal databases.
- Assisting in maintenance of accurate records on team budgets and financial reports.
- Preparation and collation of submissions, presentations, and reports.
- Disseminating information to internal business services platform as required, including Finance, HR, Marketing, Research, PR and IT.
