We are looking for an Executive Assistant/ Operations Coordinator to support the Director of Operations and provide high level operational support to the East Coast Senior Leadership team.

This role is a great opportunity for a highly experienced individual to provide operational and secretarial support to a busy Director and high functioning Senior Leadership team across the East Coast of Australia. You will be the glue that keeps the Senior Leadership team humming, comfortable being a point of contact with internal and external stakeholders, thrive in a fast-paced environments, can navigate ambiguity, you will be adept at anticipating the needs of these senior leaders and promote a high degree of professionalism.

We are an open, connected team who support each other and challenge the norms to exceed expectations and add value to our clients.

Specific to this role you will provide administrative support to the Director, exercising confidentiality and in addition:

• Be responsible for diary management and booking senior leadership meetings.
• Create and develop presentations and reports, agendas and minutes.
• Analyse financial and other data to provide advice to the director on key business performance metrics.
• Maintain files, records, calendars and diaries;
• Arrange and co-ordinate business travel, reconcile expenses and invoices.
• Co-ordinate business and team meetings for the Senior Leadership Team and Brisbane Support Office
• Lead or support projects critical to the Energy & Resources Greater Australia team
• Support other senior administrators as required.
• Work with a high attention to detail, maintaining control of tasks and activities.

What You’ll Bring

To succeed in this role, you will have the following experience and attributes

• Experience in a similar role within large Global or National organisation and used to working across multiple time zones and with several business units
• Proficient computer skills and in-depth/advanced knowledge of relevant software such as MS Office Suite (including MS Excel, Teams, Word, Visio, Power BI, Sway, and PowerPoint)
• Be highly organised and have a solid working knowledge of standard office administrative practices and procedures.
• Excellent verbal and written communication skills
• Be proactive and take initiative – have a business improvement and growth mindset.
• Be adaptable in approach and working to different styles
• Take pride and accountability in your work

What We Offer

• Flexibility in terms of location and work hours (including some work from home)
• Exposure to different facets of the business and chance to work with diverse teams.
• A competitive salary reflective of your skills and experience.
• Career development to further your technical or leadership ambitions.
• Employee discounts (banking, accommodation, cars, retail and more)
• A safe and inclusive work environment

Why choose Sodexo?   

Sodexo is a people business, employing over 400,000 people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.   

We believe the more diverse we are, the stronger we are. No matter your background, we will do all we can to help you thrive. We are committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees.     

 At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.   

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!     

How to apply?   

If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience  and availability.    

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This will also be your opportunity to ask any questions you may have.   

What are you waiting for? Submit your application today and become part of the Sodexo family!    

Are you a fitness professional, a great communicator with a passion for people and service?     

We have an opportunity to join our team on a full-time basis as a Health & Lifestyle Coordinator.  Flying out of Brisbane or Cairns you will be working 14:7 roster at Weipa Town Camp.  Accommodation and meals are covered during your stay at camp.

The work will be at the Village Gym facilitating group stretching sessions, motivating employees, as well as individual health management and wellness counselling. You will develop and coordinate sporting and social events, group exercise sessions (i.e. walking groups and circuit classes), wellness and health promotion programs, and physical rehabilitation programs for injured employees. You will also be responsible for the design and delivery of injury prevention programs and initiatives.

Who are we looking for?  

As a health and lifestyle role model, you will be in charge of leading and taking responsibility for all health and lifestyle issues at the village. With experience in delivering a variety of group fitness classes, you will also be able to organise and oversee the running of multiple health/recreation projects and programs. In this customer service focused role, leadership, interpersonal and motivational skills are essential.

To be successful you will need:

• Certificate III & IV in Fitness (nationally recognized)
• National Accreditation as a qualified fitness instructor (e.g. Fitness Australia)
• CPR and Apply First Aid certification
• Current Manual Driver’s Licence (Class C) are required
• Australian Citizenship or full Australian working rights  
• Ability to undergo a pre-employment medical, including drug & alcohol testing and police check 

Why choose Sodexo?  

Sodexo is a people business, employing over 400,000 people worldwide and thousands in Australia. Our hospitality all-rounders play a key role in keeping our sites functioning and well-maintained for village residents' safety, comfort, and well-being. We are committed to providing opportunities for service attendants who are as passionate about excellent service as we are. 

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. With us, you belong in a company that allows you to act with purpose and thrive in your own way. We are always looking for people to join our team and help us create a lasting impact on individuals, society, and the planet. 

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.    

We offer a competitive salary, many training, upskilling and development opportunities and an outstanding benefits and recognition program!    

How to apply? 

If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience and availability.   One of our friendly recruiters will contact shortlisted candidates for a phone interview. This is also your opportunity to ask any questions you may have.  

What are you waiting for? Submit your application today and become part of the Sodexo family!  

We have an immediate opportunity available for an experienced Records Coordinator to join our Clients team for a 6 month contract based in Rockingham, Western Australia.

Your focus will be on the provision of the following: 

• Corporate Compliance - Maintain safe and compliant work practices in accordance with Work Health and Safety (WHS) legislation, Risk Management, Procurement and Recordkeeping Frameworks and all other relevant policies and procedures
• Developing, delivering and driving records service strategies and change
• Coordinating and delivering records management specific training programs to all departments
• Formulation, monitoring and reviewing policies and procedures of the Records Services Team
• Ensure records are maintained in accordance with the approved Retention and Disposal Schedule
• Management and maintenance of the archive and inactive records contractual agreement and service provision
• Coordinating the attendance of the Records Services team at the opening of tenders
• Providing input into Team Plan and Annual Budget
• Leading and effectively managing the staff and resources of the section, to achieve a high level of service delivery
• Providing strategic and operational direction, support and technical expert advice to the team
• Promoting best practice and quality management programmes and activities within the team
• Delivery of outstanding service, establishing a reputation of customer service excellence throughout the organisation

What you will need to succeed: 

• High level written and verbal communication skills
• Developed planning and organisational skills
• High level interpersonal skills to allow effective communication to all levels of staff
• High level computer literacy skills
• Comprehensive knowledge of records management procedures
• Extensive experience in a Records or Information Management role including providing a high level of customer service to internal and external stakeholders
• Extensive experience is Electronic Document Records Management Systems
• Experience in staff training and presenting information to a wide variety of audiences
• Experience using Microsoft suite of products
• Experience with Content Manager
• Experience with Authority — Enterprise Resource Planning (ERP)

About OES

Online Education Services (OES) is a leader in online education, helping universities elevate student experiences in a digital era. With a proven collaboration process with universities, we have cultivated several transformative and long-lasting partnerships.

Our dynamic global team shares a vision to transform the student experience through innovation and collaboration. OES people are leaders in their respective fields, ensuring best practice strategic thinking is delivered in every element of our partnerships.

When you work at OES, you’re empowered to impact.

The Opportunity

The Lifecycle Communications Coordinator will be responsible for the day to day running of marketing campaigns across the student communications journey (i.e. prospective and current students), along with the analytics relating to these campaigns. They will be required to create direct response campaigns that deliver against key business objectives, while managing stakeholders by capturing communication requirements and implementing feedback on journey flows and content. Ultimately they will be responsible for ensuring continuous improvement of the student communications journey on behalf of our University partners.

About You

• Formal qualifications in a relevant discipline (Marketing/Communications) is preferable
• Experience using email marketing software and analytics
• Marketing Cloud experience & experience with using CRM data is highly desirable
• Direct Response communications experience
• Strong attention to detail and ability to work under tight deadlines
• Strong interpersonal skills, ability to work with cross-functional teams
• The ability to handle multiple tasks and take accountability for those task

What’s in it for you?

Along with joining a passionate, energetic and highly skilled team, this role will allow you to gain exposure to many growth and development opportunities. OES offers a hybrid, flexible approach to work, where we work 2-3 days from our state-of-the-art Cremorne office, and the rest from home (or wherever you choose!). Breakfast, snacks, table tennis, Nintendo Switch are all available in the office, as well as an in-house massage therapist and weekly staff drinks. Ultimately, you will be joining a values-driven, collaborative business where your creativity and innovation will be nurtured and celebrated.

If this role is of interest, please apply now with your updated CV.

The Sales & Administration Coordinator is responsible for the first point of contact with the CTS business and will provide administrative support across the organization.

The role includes handling the flow of people through the business and ensure that all responsibilities are completed accurately and delivered with high quality and in a timely manner.

In addition, the administration of compliance and the registration of vehicle forms part of the roles function and is an integral part of the Sales Operations.

DUTIES AND RESPONSIBILITIES

· Answering phones, transferring calls and taking messages

· Greeting customers to the Dealership

· Keeping waiting area clean and ensuring coffee/tea facilities are available

· Providing a full range of reception services, including meeting and greeting of visitors whilst maintaining a clean, safe and inviting environment for visitors

· Assisting with office organisation

· Preparing and processing vehicle registrations and transfers.

· Generating vehicle delivery documents.

· Check client paperwork is compliant with industry regulations.

· Review and maintain registration and internal documentation whilst ensuring they are compliant and accurate.

· Verify and validate client information in compliance with applicable regulations.

· Work collaboratively with numerous departments to ensure seamless and efficient processes for all.

Why is this an exciting opportunity.

• An inclusive and fun workplace where the alchemy of people and technology creates experiences people love and actions brand’s needs.
• The opportunity to experience another world, learn a skill or do something you are passionate about outside of media through our annual Human Experience Day.
• Flexible working – the ability to mould the way you want to work to fit your lifestyle.
• A constantly evolving and personalised Learning and Development programme tailored to the training you need to drive your career development.
• Local and Global Mobility – transferring to any agency within Publicis Groupe in Australia and internationally.
• An onboarding program that commences from the point of you accepting our offer and shares everything that you need to know about Starcom and sets you up to achieve success throughout your first 6 months.
• Progressive parental leave initiatives.
• Wellbeing initiatives that support your ‘Wholeself’ – mental health initiatives which include a Publicis wide shut down in October each year to mark World Mental Health Day. We also have massages, flu shots, free breakfast and fruit and access to our Employee Assistance Program.

You will be joining a talented and well recognised agency with credentials:

• 1x Adnews Media Trading Team
• 1x win & 10+ nominations (eg. 30 under 30, women in media, next of the best)
• 26x Trade & PR Content
• 2x B&T - Top 10 Recognition (CEO – Rainmaker and COO – Big Spender)
• B&T - Starcom ‘Gold’ for August – Best Performing Agency in Market
• B&T Award Nominations – Best Digital Transformation and Best Audio Campaigns

In recognition of Starcom’s unmatched ability to deliver incredible work which has achieved phenomenal business success. We’re delighted to be in a position to find the best talent in the industry.

You will be working across a well-known Telco client that’s open to new innovative executions or media firsts that will challenge your mindset.

This is your chance to join a winning agency filled with talented individuals who want to exceed expectations and do great work.

If the values Simple’s Better | Boldly Go | Own it | Stand Together resonate, then this is the role for you.

What you’re looking for:

• A supportive and collaborative culture
• Clients who are open to be challenged and working progressively.
• Fulfil your career ambitions in a business large enough to accommodate them - we have one of the best mobility programs GLOBALLY!
• The transformation you will experience.

As part of the Starcom investment team, the Investment Coordinator plays a key support role, assisting in mediabuying day to day duties and development of campaigns across offline media channels. As a valued member of the team, the Coordinator is responsible for driving and enhancing our agency's culture of Never Standing Still.

What you'll be doing:

• Proactive support role for team: most specifically both client and craft executive and manager level
• Responds to simple client requests
• Collates data for competitor reports, media industry trends, live research
• Amends and changes client plans to reflect client comments
• Supports team in day-to-day administration of client account e.g. keep folders and files up to date
• Assists in managing all client financial processes including maintaining purchase orders (PO)and keeping PO sheets up to date and accurate
• Supports immediate team by responding accurately and quickly to all tasks
• Become an expert on all relevant systems and tools
• Builds market knowledge and shares this with the team
• Liaises with media owners and understands their products
• Develops internal relationships to ensure good working practices between teams
• Collaborate with team to build credible connections with clients

What type of person will be successful in this role

• Prior marketing experience at an agency is advantageous
• An interest towards working across media buying for marketing campaigns across offline media channels (e.g. TV, radio, OOH)
• Advanced knowledge of Microsoft Excel and Microsoft Office (Word, PowerPoint and Outlook)
• Attention to detail that is second to none
• Takes ownership of their tasks and able to manage multiple priorities
• A team player attitude who will lend help where needed
• Deadline driven and is able to upwards and downwards manage the wider team to ensure key deliverables are hit

Starcom, a part of Publicis Groupe believes that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate. Creating and implementing effective eCommerce campaigns across platforms/marketplaces (specifically Amazon, Google, Facebook, eBay, Citrus) that deliver high-quality results. We value diversity and the skills, knowledge and experience that difference brings to our culture and solutions. We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers, and lesbian, gay, bisexual, transgender, and intersex (LGBTI) people.

The Lecturer (Level B) Internship Coordinator will have a Teaching and Service profile and will contribute to postgraduate teaching and coordination of placement experiences in the Psychology Clinic. 

Key responsibilities of this position include:

• Fostering excellent student experiences, including through the delivery of effective teaching and learning, including supervision of clinical interns.
• Coordinate placement experiences within the Psychology Clinic, including oversight of tasks assigned to interns and maintaining regular communications with supervisors and students regarding placement arrangements.
• Maintain a presence in the Psychology Clinic for guiding and supporting interns.

This is a fixed term (12month), part-time (0.8FTE) position and will be primarily based at the Griffith University Gold Coast campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be Academic Level BLT range $105,144 - $124,862 per annum + 17% superannuation. The total FTE package will be in the range $123,018 - $146,088 per annum.

The Lecturer (Level B) Internship Coordinator will have a Teaching and Service profile and will contribute to postgraduate teaching and coordination of placement experiences in the Psychology Clinic. 

Key responsibilities of this position include:

• Fostering excellent student experiences, including through the delivery of effective teaching and learning, including supervision of clinical interns.
• Coordinate placement experiences within the Psychology Clinic, including oversight of tasks assigned to interns and maintaining regular communications with supervisors and students regarding placement arrangements.
• Maintain a presence in the Psychology Clinic for guiding and supporting interns.

This is a fixed term (12month), part-time (0.7FTE) position and will be primarily based at the Griffith University Mount Gravatt campus. As Griffith is a multi-campus University you may be required to work across other campus locations.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be Academic Level BLT range $105,144 - $124,862 per annum + 17% superannuation. The total FTE package will be in the range $123,018 - $146,088 per annum.

• Permanent Full-time position (Mon to Friday)
• Not for profit salary packaging benefits
• Location - Blacktown, NSW

The Role

You will be responsible for providing quality maintenance, grounds and garden services for our brand new retirement village in St Hedwig's located in Blacktown.

Benefits of working at Catholic Healthcare

• Great salary packaging options so you take home more pay
• Supportive culture 
• Access to Fitness passport

To be successful in this role

• Experience in a similar maintenance/handyperson role desirable 
• Trade background preferred but not essential
• Excellent communication skills
• Ability to work alongside trades & independently 
• Knowledge and understanding of WH&S requirements
• Ability to prioritise and be organised
• Current unrestricted Class C NSW Drivers Licence
• Must be able to provide evidence of Covid-19 Vaccination.