A rare opportunity has become available for an experienced Executive Assistant to support our CEO/GMD office at ALDI stores, based in Minchinbury. This is a permanent full-time position.

Reporting into the CEO and Group Managing Director, this position will have a high degree of responsibility and autonomy. Working in a fast-paced environment, the successful candidate will have a diverse role liaising with multiple stakeholders, both nationally and internationally, working within a team of personal assistants.

What does the role look like?

• Work as part of a team of Personal Assistants providing confidential support to the CEO/GMD office in a professional and efficient manner
• Manage the busy calendars for the CEO and GMD
• Assist in the creation and preparation of correspondence, documents, and reports, ensuring they are treated with the strictest confidence
• Book travel on behalf of the CEO and GMD, coordinating flights, accommodation, and travel itineraries
• Research / investigate issues and items of relevance to the CEO and GMD
• Build and maintain positive relationships with cross-functional teams and relevant stakeholders

We’re looking for an Account Executive to join Procore’s Sales team. In this role, you’ll apply an understanding of Procore’s products, sales methodology, processes, prospecting techniques, and customer base while selling to business accounts in Australia and New Zealand.

As an Account Executive, you’ll focus on companies that can benefit from Procore’s world-class project management tool for the construction industry. The primary function of this position is new account acquisition, where you’ll grow revenue with an emphasis on new product sales to our customer base. This includes cold-calling, prospecting, qualifying, conducting product demonstrations, solution selling, negotiation, execution of service agreements, and closing.

This position is based in our Sydney office. We’re looking for candidates to join us immediately!

What you'll do:

• Timely follow-up and qualification of new prospects from either inbound leads or customer requests generated by marketing
• Manage and maintain accurate leads, opportunities, and account information within Salesforce.com
• Develop and execute prospecting plans for territory development to establish rapport, build relationships, and create opportunities
• Collaborate with cross-functional peers and third-party partners to propose a tailored solution that meets the needs of prospective customers
• Network and research accounts, identify key players, generate interest and obtain business requirements
• Maintain accurate and up-to-date forecasts; provide sales management with reports on sales activities and projects as requested
• Pursue and increase knowledge of key competitors to ensure that our value proposition is effectively communicated to customers
• Achieve or exceed monthly and quarterly targets
• Obtain referrals, and references by applying an understanding of the unique requirements of your customers

What we’re looking for:

• BA/BS or equivalent experience preferred
• 2+ years of demonstrated successful software sales, preferably B2B
• Experience using a consultative, solution-based sales methodology desired
• Proven record of success in an inside sales and/or outside sales-based selling model
• Proven ability to communicate effectively via telephone and email with customers
• Ability and resilience to work in a fast-paced sales environment
• Ability to develop trusted relationships
• Proficiency with Google Suite products and online collaboration tools
• Experience with CRM and opportunity management systems, specifically Salesforce.com
• Proven ability to develop and manage pipeline and forecasting

About the opportunity

We’re looking for an Executive Assistant/Office Manager to support GYG’s Director of Franchise Operations and our Brisbane Support Office!

As the Executive Assistant you will:

• Provide administration support to the Director, including meeting coordination, general business correspondence, expense administration and email management
• Manage calendar schedules, events, appointments and bookings, including complex itineraries for regular regional and interstate travel (for Director and wider Franchise Operations team)
• Coordinate team meetings, including attendance, minute-taking, and use of project management tools
• Manage the Franchise Operations team annual leave calendar and annual leave approvals
• Play a key role in event planning for national Quarterly Franchisee Round Tables, national Quarterly Restaurant Manager Development Days and team building days, including administration of event travel and collation of presentation materials
• Collate information for the Franchise Operations team's board submissions
• Act as the Office Manager for GYG’s QLD support office, including acting as the key point of contact for visitors, deliveries, maintenance, cleaning, building management & security etc.
• Manage the order and receipt of supplies for the QLD office, including stationery, food & drinks, cleaning supplies etc.
• Create welcome packs for new hires, including managing merchandise and restaurant uniform stock levels, as well as the office seating plan
• Manage staff parking, including parking bay booking system and issues management (e.g. PIN code errors, unauthorised use, missing/damaged signage etc.)

What are we looking for?

We’re looking for a highly organised and motivated individual with:

• Experience as an Executive Assistant, Personal Assistant or similar (e.g. Office Manager with similar responsibilities to that of an EA/PA)
• Effective time management skills
• A high level of attention to detail
• Strong proficiency across the MS Office suite

Benefits

We’re incredibly proud of our amazing people and always have each other’s backs. Whether you’re working in restaurant, at our Hola Central head office or as one of our partners, we are passionate about living our values every single day. As part of our team you will enjoy:

• The opportunity to work within a small and diverse office environment with an inclusive culture
• Up to 5 weeks of annual leave each year through our “Love Ya Leave” program
• Flexibility around in-office hours and work from home arrangements – let’s chat about what might work for you
• $100/month mobile phone reimbursement
• 12 weeks paid parental leave
• Annual bonus scheme
• Generous long term incentive plan
• Monthly in-office massage days
• Barista quality coffee machine
• Onsite car parking bays (limited spaces available via online booking system)
• A conveniently located office in Transport House, above the Fortitude Valley train station
• GYG gift card, topped up annually, to spend at our 200+ GYG restaurants
• Travel to our Sydney Hola Central office for special events and celebrations
• Access to our exclusive GYG merchandise that cannot be bought! Think caps/hats, hoodies, socks, lanyards, backpacks and much more!
• A relaxed office environment that allows you to dress for your day – you’ll find most of us in our GYG hoodies, jeans and sneakers!

We’re reviewing applications daily, so apply today for your chance to become part of a seriously fun, exciting and growing Australian restaurant company!

As an Accounts Receivable Officer, you will directly report to the Financial Controller and ensure hotel Accounts Receivable operates efficiently and effectively through timely billing of receivables, control and collection of receivables debt. 

What you will be doing:

• Ensure invoices are sent within 24hrs of checkout as per hotel policy
• Reconcile gaming machine revenue, jackpot payouts and maintaining statutory compliance
• Prepare accurate tax invoices and statements for airline crews
• Undertake certain income audit duties as requested across our diverse revenue streams 
• Support other roles of the finance department
• Follow processes to limit or eliminate bad debt
• Ensure accurate weekly/monthly accounts are issued per specific agreed contracted business dates
• Overseeing  accuracy of the Deposit Ledger
• Ensure PX and PM accounts are checked on a daily basis and transferred to the city ledger
• Watch for forced credit or credit risk situations and take steps to ensure correct procedures are followed to limit risk to the hotel
• Maintain orderly files and records of all processes and correspondence
• Assist with revenue and audits ensuring all tasks meet Standard Operating Procedures
• Maintain and retain integrity of Accounts Receivable data ensuring adherence to company credit procedures.

This is a Fulltime Permanent position – Monday to Friday (8:30am-4:30pm)

• Schedule & attend meetings on behalf of Managing Director (When required)
• Assist with organising events from small to large scale
• General administration tasks as required by the team
• Manage the Managing Director email inbox, including sorting, prioritising, and responding to emails as appropriate, ensuring that all communications are handled promptly and professionally
• Organise and maintain the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Ensure all calendar entries are accurate and conflicts are managed effectively
• Coordinate seamlessly with internal and external stakeholders to arrange meetings, including setting up video calls and conference rooms, and preparing necessary meeting materials
• Provide reminders for important tasks and deadlines to the Managing Director
• Assist in the preparation and editing of business correspondence and presentations
• Handle confidential information with a high level of discretion and integrity
• Record, transcribe, and distribute minutes of meetings
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Manage and maintain office supplies