This is a Fulltime Permanent position – Monday to Friday (8:30am-4:30pm)
- Schedule & attend meetings on behalf of Managing Director (When required)
- Assist with organising events from small to large scale
- General administration tasks as required by the team
- Manage the Managing Director email inbox, including sorting, prioritising, and responding to emails as appropriate, ensuring that all communications are handled promptly and professionally
- Organise and maintain the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Ensure all calendar entries are accurate and conflicts are managed effectively
- Coordinate seamlessly with internal and external stakeholders to arrange meetings, including setting up video calls and conference rooms, and preparing necessary meeting materials
- Provide reminders for important tasks and deadlines to the Managing Director
- Assist in the preparation and editing of business correspondence and presentations
- Handle confidential information with a high level of discretion and integrity
- Record, transcribe, and distribute minutes of meetings
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Manage and maintain office supplies
