Total 1,511 Full-time workforce administration job vacancies in Australia

The role:

Permanent full time administration officer, flexible working conditions based in our North Ryde office.

Key duties include:

• Working closely with the Customer Relationship Manager and Admin Assistant
• Client registrations
• Assisting with Customer monthly reporting
• Assisting with meeting customer service level agreements
• End of month billing
• Assisting with allied health case management
• Liaison with Benchmark allied health staff
• Customer account management tasks
• Setting up group education session
• Other general office admin tasks as needed

About the role:

Opportunity for an experienced Administrative Assistant to provide support to Chief People Officer and Chief Digital Transformation Officer. You will provide the high level executive support preparing correspondence, reports and presentations, dealing with highly confidential information, diary management, expense management, coordinating travel, event management, organising and providing support at management meetings as well as liaising with other key internal and external stakeholders. We are in growth and there is always something to do, you will be constantly delivering with the support of a high performing team who collaborate, support each other and have fun whilst doing it. You will have the opportunity to work on additional ad hoc projects

JOB DESCRIPTION

About Team Global Express

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit www.tgexpress.com.au  

Why TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

• Competitive salary above industry standards

• Upskilling, training, mentoring and more to support your career development journey

• Fun and practical employee perks and discounts

• Flexible work, including work from home

• Inclusive parental leave policy that supports all parents & carers

• Peer recognition awards acknowledge when you go above and beyond

About the role

• This is a Full time, Permanent role where you will work 7.6 hours x 5 days a week (6AM Starts)

• Provide administrative support to our workshops across the country including raising purchase orders to vendors and maintaining compliance standards and documentation

• Work closely with Schedulers to ensure 3rd party work is booked in promptly and accurately

• Word processing and data entry, and ensuring all records are kept and well documented

• Processing of workshop labour onto work orders, and accounting for daily, weekly and monthly business deadline and data submissions

• Ensuring all major expenditure is approved before purchase

• Processing administrative tasks for 3rd party maintenance, and using our inhouse systems to capture vehicle maintenance data accurately.

• Processing of service tasks and receipting into UNIBIS systems

• Receipting of orders into Unibis system of 3rd party maintenance, inventory and other type orders

• Reporting and Investigating Safety Incidents and Near Misses as they occur

What you’ll bring

• A high attention to detail

• Strong organisation skills

• The ability to prioritise tasks efficiently and effectively

• A strong attention to safety

• Data Entry Skills

• Previous experience in a similar role (preferred but not mandatory)

An inclusive workplace, works for everyone

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Our recruitment process

Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening.

Diversity and Inclusion

We celebrate difference.

Why Team Global Express - Team Global Express

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future.

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

It’s never been a more exciting time to join our team.
 
As we transform into a truly iconic Australian business, your opportunities for growth with us are limitless.  
 
To find out more about us, visit About - Team Global Express

JOB DESCRIPTION

About the Role

Team Global Express is currently seeking a lively, friendly, and driven individual eager to join our Administration Team on a Permanent Basis at our Karawatha Location on Brisbane’s Southside. This role offers you the opportunity to join a vibrant team and provide administrative support to our Operations staff on a daily basis to meet our compliance and safety requirements.

Key Responsibilities and Job Requirements

• This is a Full time, Permanent role where you will work 7.6 hours x 5 days a week (AM Starts)

• Provide general administration, data entry and office support to the wider team where required

• Scan and file office work and documentation, and be able to handle sensitive information in a responsible and compliant manner

• Utilise our systems to complete administration and data entry tasks 

• Process core operational data entry (connotes) correctly into our system each day

• Prioritise your work effectively and efficiently throughout the day and complete tasks in a timely manner

• Provide administrative support to the wider operations team where required

• Maintain staff, training and compliance databases where required

• Manage spreadsheet trackers, reports and other compliance documents in order to cleanse, update and maintain them on a regular basis

• Precise data entry skills and excellent attention to detail are a must to be successful in this role

• Previous experience in transport and logistics is preferred but not mandatory. Full scope training and support will be provided to the successful applicant.

Key Benefits

• Security: This is a Permanent Full Time role that offers longevity and further career development opportunities

• Our Brand: Team Global Express was listed as one of LinkedIn’s Top Companies of 2023 in Australia.

• Staff Discounts: Enjoy various benefits from Coles Express, G’Day Rewards, Officeworks, Hertz, and more.

• Well-Being: We offer free well-being and mental health services to all employees.

About Team Global Express

Providing superior customer experiences and operational excellence, Team Global Express is Australia’s largest intermodal logistics provider. An Australian owned business (established in 1888), we employ over 10,000 employees across over 150 locations. We build unique, innovative and tailored solutions across road, rail, air and sea; providing transport, logistics, and business solutions to customers throughout Australia and New Zealand.

Diversity and Inclusion

We celebrate difference.

Why Team Global Express - Team Global Express

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future.

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

It’s never been a more exciting time to join our team.
 
As we transform into a truly iconic Australian business, your opportunities for growth with us are limitless.  
 
To find out more about us, visit About - Team Global Express

LME Care, a Registered NDIS Support Provider in Brisbane, is seeking a proactive and organized Administration Officer to join our team. With over 25 years of combined experience in the disability sector in Australia, LME Care is committed to delivering high-quality services with purpose, courage, and integrity. As an organization, we value empathy and believe in promoting choice, hope, building resilience, and growing individual self-determination. We are focused on ensuring our practices are inclusive and enabling connection with the Queensland community. Our drive for service excellence sets us apart and positions us as a provider, partner, and employer of choice. We strictly adhere to government quality and safety requirements and have proven experience in managing complex participants with high needs. Our thorough recruitment and onboarding process ensures that our team members have the right skills and qualifications to effectively support our clients. Join us in making a difference in the lives of individuals with disabilities.

Responsibilities:

• Answer and redirect phone calls in a professional and courteous manner
• Manage and coordinate schedules, appointments, and meetings
• Organise and maintain electronic and hard copy files
• Assist with documentation and record-keeping
• Prepare and distribute correspondence, memos, and reports
• Process and manage invoices and expense claims
• Assist with general office administrative tasks, including ordering supplies and maintaining inventory
• Provide support to other team members as needed

• Proven experience in an administrative role
• Strong organisation and time management skills
• Proficient in using office software and equipment
• Attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to prioritise and manage multiple tasks
• Ability to work independently and collaboratively as part of a team
• Experience working in the disability sector or a similar industry is highly desirable

• Employee Assistance Program - Counseling
• Training & Development
• Opportunity for Growth and Developments
• Work for a Company that Values their Employees
• Great Incentive Programs

Are you looking for a rewarding and fulfilling role in a dynamic and supportive environment? Look no further! headspace Dandenong is seeking a highly motivated and enthusiastic Reception/Administration Officer to join our team.

As our Reception/Administration Officer, you will play a vital role in ensuring the smooth operation of our centre. Your key responsibilities will be to:

• Meet and greet clients, members of the public, staff, and other professionals with the highest standards of customer focus
• Handle all incoming customer queries and correspondence in a courteous, friendly manner
• Undertake any ordering or administrative functions associated with running the centre
• Assist in the coordination and maintenance of building and equipment
• Coordinate the booking and set up of meeting/training/board rooms, including catering requirements
• Perform data entry of client information, ensuring accuracy and confidentiality
• Reconcile Medicare income and manage Medicare Benefit Schedule (MBS) income
• Work in partnership with the Youth Health Clinic Practice Team Leader to create and maintain medical records for all clients
• Collaborate with other staff members, sharing knowledge and expertise in a professional manner to promote a harmonious working environment

To view a copy of the full Position Description, click here.

Reporting to the General Manager, you will have the responsibility of securing and coordinating all the conference events and functions which take place at The Sebel Sydney Chatswood. You will manage strong relationships with senior decision makers from key PCO’s, corporate accounts and travel agents. Furthermore, your tasks will also include;

• Prepare, cook and present menu items as per client requests, within the cost margins specified by the hotel.
• Conduct room set-up and pack-down while servicing to ensure client needs are being met according to specifications of function event orders. 
• Hire equipment based on requirements highlighted on event orders.
• Provide food and drinks service to customers, maximising every opportunity to increase sales per person.
• Preparation and follow-up of conference enquiries in and drive sales to ensure conversion targets are achieved and monitor success on a monthly basis.
• Provide quotations for conference and events proposals covering venue, function, menu and accommodation costs ensuring revenue is maximised.
• Prepare weekly forecasts, ensuring adequate staffing levels are in place.
• Draft emails and letters to staff, residents and investors.
• Coordination of the monthly owner’s newsletter.
• Time-sheet administration.

An exciting opportunity has become available for an enthusiastic and motivated self starter who has a passion for multi-tasking and organisation. Job responsibilities include but are not limited to:

• Answer incoming phone calls.
• Tending to site visitors.
• Ordering office stationery, uniforms and consumables.
• Maintain accurate records
• Providing admin support to the Service Manager and Supervisors.
• Assist with coordinating of jobs and workflow
• General administration duties, including management of stationery, mail collection and filing.   
• Assist with processing received purchase orders, invoicing, and parts ordering
• Assist Service Manager with financial reports and P&L analysis
• Input the time sheets into the TMS system daily to ensure wages staff are paid on time.
• Provide back-up for organising travel and accommodation for WA staff for local interstate and overseas travel.

• In this role you will cover leave across our metro homes network
• High Level Administration, Rostering and People Management Required
• Join a fast growing and stable, not-for-profit, values-based organization

We are looking for a self-motivated Administration Coordinator to join our busy Metro aged care network, to cover leave and other short-term assignments as needed in the administration network. 

Why you’ll love working with us:

• Work for a Leading Aged Care provider offering job stability 
• Opportunity to work within a values-based organization, with caring at the heart of everything we do
• Supportive and inclusive team environment
• Salary packaging opportunities to increase your take home pay
• Ongoing support and direction from your Manager

The Administration Coordinator is responsible for undertaking administrative tasks that relate to the scheduling team and function. The position works as part of a collaborative team to ensure accurate and timely allocation of services across metropolitan and regional NSW.

To be successful in this role you will ideally have:

• An enthusiastic “Can Do” attitude is essential
• Extensive Administration skills such as data entry & documentation, handling incidents & complaints, email & phone management
• Strong planning and organizing skills with a high attention to detail
• A passion to deliver quality customer service
• Exceptional verbal and listening skills are essential as this role
• An excellent telephone manner and ability to build rapport
• Advanced computer literacy with PC based applications (Word, Excel, Email, Internet, database)
• Willingness and ability to learn new technologies, and be involved in ongoing training
• Driver license as the homes are across the Sydney Metro are and not all easily accessible by public transportation
• Sound interpersonal skills, reliability, and honesty
• Ability to work independently or as part of a busy dedicated team
• Previous scheduling experience using Time Target, Human Force would be an advantage
• Evidence of Covid 19 and Flu Vaccination

Catholic Healthcare is a leading not-for-profit provider of residential aged care, home and community services, retirement living across NSW and SE QLD. Together, our team of around 4800 people are dedicated to our Mission of helping our customers to live life to its fullest every day.

If you are looking to make a positive impact, we’d love to hear from you. Apply online 

Please note that pre-employment checks (including fit2work and NDIS Workers Screening Check) will be completed for all preferred candidates before an Offer is made.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance we’ll be in touch.

Key Duties and Responsibilities

• Hold Safety as a core value and contribute to the achievement of a Zero Harm and an incident / injury free environment through active participation in all safety programs relevant to the position.
• Day to day administrative tasks 
• Including receiving and invoice processing
• Manage Uniform orders & Data Entry and filing
• Processing of expenses on behalf of Engineering members
• Assist SBEs and HoM with coordination of training 
• Coordinate Purchase orders 
• Recording of meeting minutes
• Assisting SBEs with WHS Administrative tasks 
• Other functions/tasks relevant to the nature of this position in supporting the Engineering team
• Processing of GSE as required.
• Administration of compliance management 

We currently have a rare and exciting opportunity for a professional and dedicated Administration Officer to join our supportive and collaborative team in our Head Office in Maroochydore on a full time basis. 

This role will be responsible for providing exceptional administration support to our friendly and successful finance team. This is an excellent opportunity to gain valuable finance experience, with extensive training provided. 

Key Responsibilities include: 

• Monitoring and assisting incoming queries via email, phone and help desk
• Assisting with bank reconciliations
• Assist with the AP function
• Process AP runs as required
• Daily/ weekly standard allocations and reports
• Creating and distributing reports
• Processing and releasing daily and end of month payments
• Providing outstanding customer service to both internal staff and external customers
• General administration support as required