Total 685 office administrator job vacancies in VIC - Melbourne - West Melbourne

We are looking for enthusiastic and friendly customer service extraordinaries who will be in an ‘all-rounder’ type role. Responsibilities include duties relating to:

• Hotel Porter including Valet Parking (a current driver's license is essential)
• Guest Communications (including internal and external phone calls)
• Guest Services (not limited to checking in and checking out our guests)

You will spend your days helping our guests with a variety of enquiries while promoting our hotel's services, the local attractions and all that Melbourne has to offer. We want you to help wow our guests with the Pullman Albert Park experience!

This is a flexible permanent part time role, offering between 8 - 38 hours per week.

Eku Energy, a leading global energy storage company, is seeking a highly organized and proactive Office Team Assistant to join their team. As an Office Team Assistant at Eku Energy, you will play a crucial role in supporting the smooth operation of the office and providing administrative assistance to various departments. This is a great opportunity to work in a dynamic and fast-paced environment and contribute to the success of a global leader in the energy storage industry.

Responsibilities

• Provide high-quality administrative support to multiple departments, including scheduling meetings, managing calendars, and coordinating travel arrangements
• Assist in organizing company events, meetings, and conferences, including logistics and catering arrangements
• Manage office supplies and inventory, ensuring their availability and ordering as needed
• Handle incoming and outgoing correspondence, including mail, email, and phone calls
• Assist with document preparation, formatting, and proofreading
• Coordinate and maintain electronic and physical filing systems
• Perform general office duties, such as photocopying, scanning, filing, and data entry
• Handle confidential information with discretion and professionalism
• Support ad-hoc projects and assignments as required

• Proven experience in an administrative or office support role
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proactive and self-motivated with a positive and professional attitude
• Ability to handle multiple tasks and work in a fast-paced environment
• Minimum 3 days in the office to support the business executives

Benefits

• 25 Days of annual leave
• Flexible working
• Incentives
• Great working culture/global
• Attractive remuneration package

We are hiring an IT Administrator for a role based in Melbourne. You will work closely with the IT team to ensure the smooth operation of all IT-related activities.

• Proven experience as an IT Administrator or similar role.
• Strong knowledge of IT systems and infrastructure, including hardware, software, networks, and servers.
• Experience with Windows and Linux operating systems.
• Proficient in network administration, troubleshooting, and security.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent problem-solving and communication skills.
• Knowledge of ITIL best practices is a plus.
• Relevant certifications, such as CompTIA A+, Microsoft Certified Systems Administrator (MCSA), or Cisco Certified Network Administrator (CCNA), are preferred.

Zone IT Solutions is Australia based Recruitment Company. We specialize in Digital, ERP and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic and flexible solutions will help you source the IT Expertise you need. Our delivery Offices are in Melbourne, Sydney and India. If you are looking for new opportunities; please share your profile at [email protected] or contact us at 0434189909

Also follow our LinkedIn page for new job opportunities and more.

Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We welcome applicants from a diverse range of backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds and people with disabilities.

A member of the Chief Digital & Information Officer (CDIO Team) and reporting to our newly appoint CDIO, this role contributes to our purpose by ensuring the CDIO is supported to be successful and can deliver on our strategy.

Responsible for the effective and efficient operation of the CDIO office and working as part of the broader EA team in corporate as needed.

Responsibilities include:

• Executive Support to CDIO
• Executive diary and meeting management for CDIO
• Domestic and international travel and VISA management for CDIO and direct reports
• Ensuring expense reports of CDIO and Executive direct reports are submitted by the monthly deadline.
• Budget management
• Liaise with Board administrator to ensure that the CDIO is aware of and meets all Board requirements.
• Administrative support: IT Support, records management, document formatting, (Board and ELT papers)
• Ad hoc team management (e.g. annual conferences, on-boarding new starters)
• Multi-region communication and coordination
• Running the CDIO office efficiently and effectively

We are seeking an experienced Project Administrator to join our Rail business line in Melbourne to support an on-going project. In this opportunity, you will take on a variety of duties across general administration and technical project support with exposure to finance tasks. 

Key duties/responsibilities

• Specialist technical project and general support to consultants, senior consultants, project managers and principals
• Document control of sensitive information pertaining to project inclusive of uploading and downloading significant amounts of data
• Filing and document management within company share drive and TEAMS
• Supporting requests for information and support team with current deliverables and planning activities
• Project reporting
• Project finance support as and when needed

We are looking for an experienced Front Office professional to join our team. Reporting to the Front Office Manager, you will: 

• Lead a shift of Front Office professionals, ensuring our guest experience is at the forefront at all times
• Assist in developing, implementing and maintaining procedures for the Front Office department and fostering a focus on guest engagement
• Assist with the management of the team including training and development, ensuring the team’s success
• Handle complex guest queries and feedback

The Role:

We are on the hunt for a customer experience focused, motivated, problem solver to join our fast-growing team. Reporting into the Claims Administrator - Team Leader, you will act as a second line of support for our external Call Centre, as a Claim Administrator.  The Claims Administration Team is responsible for all non-voice related customer resolutions, including client and customer escalations, case management, product replacement resolutions, and working with Manufacturers to seek alternative repair and replacement remedies.

This is a brand new role, with great growth potential and exposure to our clients, in addition to our nationwide Repair Networks and large Australian Manufacturers. 

PLEASE NOTE: This is a hybrid role and our office is located in Melbourne, Australia. You will be required to come into the office 0-3 times a week. 

What Makes This Role Unique?

• Your work will directly impact the customer experience - providing great resolutions to customers whilst working strategically with Manufacturers, Retailers and internal teams.
• You’ll be encouraged to gain a deep understanding of our business and bring your own ideas to the table and improve on our Customer Experience.
• With lots of variety in a fast-paced, entrepreneurial environment you won’t get bored!

We're Looking For Someone Who:

• Is passionate about the delivery of high quality customer service experiences - both in written and verbal scenarios.
• Brings an analytical and empathetic approach to resolving a vast range of customer service issues with conflict resolution, decision making, and problem solving skills.
• Is ambitious: you’ll go above and beyond to get results (and you’re able to motivate others to do the same!)

Key Responsibilities:

• Support our Customer Experience Team / Call Centre partner with Escalations and Approvals following our Business Rules and Authority Limits. Undertaking timely and accurate responses to escalated customer complaints and disputes.
• Provide regular updates on Case Management to stakeholders on open Service Requests within agreed Service Levels - working closely with Manufacturers and Authorised Repairers to obtain updates on repairs status, estimated time frames and parts availability.
• Work closely with Manufacturers to obtain replacement resolutions for faults that are deemed a Major Failure under the Australian Consumer Law.
• Maintain an email in-box for all client and customer escalations, and respond within agreed Service Levels.
• Processing of reimbursement payments for Consequential Loss and other Good Will compensation resolutions.

• A unique career-defining opportunity to join and lead one of Melbourne’s most established, innovative and award-winning AU/NZ agencies
• Drive integrated earned-first communications including social and content
• Innovate and define our PR Agency of the Future strategy across corporate and consumer comms
• Collaborate on the Trans-Tasman Leadership Team working with the most talked about local and global brands
• Join a culture that embraces growth and diversity and with ambition that is Limited by Nothing

LOCATION: Melbourne

We are uniquely Thrive helping our people, brands and community to do just that.  We use the power of communications to help our people, partners and community to grow and be successful.

Born and bred in Melbourne, and with offices across AU & NZ, Thrive is a public relations industry powerhouse and for the first time in the company’s 23-year history, we are recruiting externally for a Business Director to lead our Melbourne team.

This is not your everyday opportunity. This is a chance to work directly with Thrive’s Executive and learn why we are Mumbrella PR Agency of the Year and B&T PR Agency of the Year 2022 and how we came to be awarded the Dan Wieden Titanium Grand Prix at the 2023 Cannes Lions International Festival of Creativity, which celebrates game-changing creativity, for our work with The Monkeys for Tuvalu, ‘The First Digital Nation’.

This role is a career-defining opportunity to lead our Melbourne location as 2IC to the Executive Director, Melbourne. You will be supported by 25+ consultants as you lead client and team growth and retention while driving new business with the support of national specialist squads.  You will partner with our local and global corporate and consumer clients to devise their communications strategies while leaning into national resources to deliver creative and digital integration impacting our clients’ business goals.

The Role

We are seeking a highly skilled and motivated integrated comms Business Director who is well connected in Victoria with business connections and with the media and who can create new opportunities that take our agency to new heights. The ideal candidate will have a proven track record of success in the PR industry, across both corporate and consumer PR and have solid social media and creative content experience. The person must demonstrate strategic thinking, business acumen and have strong leadership skills with proven capability to grow a client portfolio.

This role will help drive operational process excellence, ensuring key stages of projects are executed efficiently and within budget, with a strong commercial mindset, managing financial forecasting, profitability and team resourcing.

• Work across a diverse and high-profile  corporate and consumer client portfolio
• Develop and implement strategic plans to drive business growth and achieve financial
• Manage and develop client relationships to deliver client growth
• Identify new market opportunities and trends to stay ahead in the local PR landscape
• Play an active role in lead generation and business development efforts and the conversion of clients
• Devise and oversee the implementation of first-class strategies with their senior reports for clients
• Provide effective leadership to a talented team of PR and social professionals, fostering a collaborative and innovative work environment.
• Mentor and develop team members, encouraging continuous learning and professional growth
• Oversight of the Melbourne office administration function.

About You

• Australian visa holder - will consider visa sponsorship for a stellar candidate
• Tertiary qualified 12+ years of agency experience in the PR industry
• Proven experience in a senior leadership role within a PR agency delivering integrated earned-first campaigns for global brands
• Strong business acumen and strategic thinking
• Excellent communication, collaboration and interpersonal skills
• Demonstrated success in client relationship management and business development
• Ability to inspire and lead a team to achieve exceptional results
• Delivery of best practice multichannel storytelling with exceptional writing skills
• Experience in B2B and B2C storytelling
• Experience delivering in a fast-paced environment and displaying logical thinking, forward planning, and the ability to manage up and down
• An established network of relationships with media, influencers, suppliers and key stakeholders
• Excellent presentation skills
• Team time management and budget experience
• Technology skills (MAC & Google Drive savvy)
• Media measurement/evaluation skills

This is Thrive.

Culture is everything. It's a reason why we have a 100% return rate by working parents, have had consistent leadership for more than two decades, and continue to welcome Thrive 'boomerangs' back to the agency. Our team is made up of in-house media, creative and digital specialists who work across five locations in Melbourne, Sydney, Brisbane, Gold Coast and Auckland delivering strategic communications services for brands.

Thrive values work-life integration including hybrid flexible working (currently Mondays and Fridays work-from-home) and delivers many benefits from wellbeing days and initiatives through to early knock-off Fridays. Thrive fosters & supports a work environment that is inclusive as well as diverse, where people can, and are encouraged to, be themselves. Every idea and perspective is welcomed and valued so that our service offering reflects our approach to Diversity, Equity & Inclusion both internally and externally.

Ready to make waves with us locally and globally?

Visit us here for more information - www.thrivepr.com.au.

If you value accountability, curiosity, integrity, collaboration and are passionate about what you do then our values are aligned. Please apply via LinkedIn or email a cover letter and resume to: [email protected].

All contact with Thrive will be treated confidentially. Only shortlisted candidates will be contacted.

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Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.

About the role:

The FIS Australasia Technology team is made up of 60+ people based in Melbourne, Sydney, Manila and India. This role sits within the Infrastructure team and requires working within a dynamic environment that is growing fast. The team are involved in the deployment and running of new technology stacks and maintaining our server infrastructure, networks, cloud connectivity and ensuring we can deliver for our customer’s needs.

What you will be doing:

• Installing, configuring, implementing and maintaining systems

• Working on large, complex systems that require skill in multiple technical environments

• Monitoring usage and tuning systems for optimum performance

• Providing technical analysis, problem resolution and proposing solutions

• Visiting data centres for maintenance and resolution of storage issues

• Implement system enhancements that will improve reliability and performance of system

• Maintaining a stable and secure systems environment

• Management of SSL/TLS Certificates associated with a Certificate Authority.

• Assist in deployment of releases

• Out of hours work will be required for changes/upgrades and for being part of an on-call rotation to take escalations from the Level 1 on call team.

What you bring:

• Must have sound previous hands-on experience on Red Hat Linux / System Administration and Data centre operations (Dell server terminologies)

• Experience with VMware virtualization, Nutanix HCI, NetApp and other storage technologies (AFF300, AFF400 etc)

• Sound knowledge of cloud technologies (Azure, AWS), Networking (CISCO 9000 series switches), Microsoft Windows server & Ansible/PowerShell automation

• Management of SSL/TLS Certificates. Experience with public key infrastructure (PKI) and experience with certificate life cycle management, such as Venafi

• Scripting (Perl/Bourne)

• Knowledge of TCP/IP, network monitoring and tools and technical writing principles and practices

• IT security conceptual knowledge and hands on experience with remediating vulnerabilities

• Effective analytical, problem solving, installation and maintenance skills

• Ability to work independently as well as within a team

A bonus if you have experience in the following areas:

• Splunk administration, Monitoring, and backup tools (Nagios, Veritas, Rubrik etc)

What we offer you:

• Work from home arrangement and a flexible, supportive team environment

• Great benefits including medical and personal insurances and employee share scheme

• An opportunity to work with leading technology and play an integral part in the Fintech industry

Please note applications will be reviewed and responded to after 10 January 2024.

#LI-TC2

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass

Position Type :

Type Of Hire :

Education Desired :

Travel Percentage :

Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.

About the team:

The Senior Network Administrator role will require you to work within a dynamic environment that is growing fast.  The team is based mainly in Melbourne with some team members in Sydney and they are involved in the deployment and running of new technology stacks and maintaining our server infrastructure, networks, cloud connectivity and ensuring we can deliver for our customer’s needs.  You will be working with the local Linux operations team on our fleet of around 600+ servers and will look at maintaining overall environment health, facilitating complex changes, and getting involved in trouble shooting for the Linux and infrastructure environments.  If this sounds like you, we encourage you to apply!

What you will be doing:

• Work with other departmental SME to implement best infrastructure solution for new functionality and on-going environments.

• Determining requirements and configuration for Network infrastructure with external interfaces

• Act as Network infrastructure SME and primary contact

• Document and employ consistent build and deployment process to facilitate build process, adding automation were possible.

• Reviews functional and technical designs to identify areas of risk and/or missing requirements.

• Acts as tie breaker on design decisions.

• Installing, configuring, implementing, and maintaining systems

• Working on large, complex systems that require skill in multiple technical environments.

• Monitoring usage and tuning systems for optimum performance

• Identify and automate manual tasks using scripting or application development.

• Implement Network enhancements that will improve reliability and performance of Network.

• Maintaining a stable and secure network environment

• Management of SSL/TLS Certificates associated with a Certificate Authority

• Out of hours work may be required for changes/upgrades and for being part of an on-call rotation to take escalations from the Level 1 call team.

What you bring:

Must have:

• A minimum of 5 years of hands-on experience on Network Administration

• Significant experience with Juniper technologies and F5 load balancers

• AWS and Azure skills/familiarity, abilities with Terraform also good

• Strong experience with networking concepts

• Management of SSL/TLS Certificates. Experience with public key infrastructure (PKI) and experience with certificate life cycle management, such as Venafi

• IT security conceptual knowledge and hands on experience with remediating vulnerabilities

• Knowledge of network monitoring like Nagios, AppNeta and tools and technical writing principles and practices

• Effective analytical, problem solving, installation and maintenance skills

• Change peer/technical review, Problem investigation, project design, delivery and documentation

• Ability to work independently as well as within a team

• Ability to communicate effectively verbally and in writing

A bonus if you have experience in the following areas:

• Ansible

• OpenShift/Kubernetes

• Containers, e.g. Docker, Podman

• Nagios

• Splunk

• Working with formal ITSM processes using Jira or SNOW

What we offer you:

• Flexible, hybrid working arrangements

• Competitive salary package and benefits including employee share scheme, medical and personal insurances.

• An opportunity to work on innovative technology projects with leading clients

#LI-TC2

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass

Position Type :

Type Of Hire :

Education Desired :

Travel Percentage :

Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.

What you will be doing:

As a Database Administrator at FIS you will be providing database support services to our application teams and Technology Services Group operations teams.  You will also:

• Work with other departmental SME to implement best database solution for new functionality and on-going environments.
• Act as Oracle database SME and primary contact
• Documenting and employing consistent build and deployment process to facilitate build process, adding automation were possible.
• Reviewing functional and technical designs to identify areas of risk and/or missing requirements.
• Reviewing and enhancing system wide monitoring and alerting using OEM.
• Participating in system wide Exadata and OEM patching.
• Working on large, complex systems that require skill in multiple technical environments.
• Providing technical analysis, problem resolution and proposing solutions
• Identifying and automating manual tasks using scripting or application development.
• Management of SSL/TLS Certificates associated with a Certificate Authority
• Out of hours work may be required for changes/upgrades and for being part of an on-call rotation to take escalations from the Level 1 on call team.

What you Bring

• A minimum of 5 years of hands-on experience on Oracle Administration
• Significant experience with GoldenGate, Dataguard and Rman.
• Skilled level in SQL, PLSQL and Shell scripting.
• Strong experience with OEM and database performance tuning.
• IT security conceptual knowledge and hands on experience with remediating vulnerabilities.
• Effective analytical, problem solving, installation and maintenance skills.
• Change peer/technical review, Problem investigation, project design, delivery, and documentation
• Ability to work independently as well as within a team.
• Ability to communicate effectively verbally and in writing.

Added Bonus if you Have:

• Ansible
• MSSQL advanced skillset is very desirable.
• PostgreSQL, MYSQL and MongoDB
• Exadata

What we offer you:

•  A multifaceted job with a high degree of responsibility and a broad spectrum of opportunities
• Flexible working arrangements
• Benefits include BUPA corporate health insurance plan, company share scheme and other personal insurances

#LI-TC2

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass