Total 441 Senior Executive human resource assistant job vacancies in Australia

We’re an award-winning business outsourcer providing offshore and onshore staffing solutions that are Safe, Flexible and Innovative for our global clients. 

As an Acquire BPO employee, your role is vital in achieving and exceeding individual and team targets that support company objectives, while building and maintaining customer relationships. You’re also responsible for complying with and enforcing procedures aligned with our information security policies.

As a values-led organisation, we expect all our team members to exemplify our four values of Collaboration, Impact, Passion and Transparency.       

A SNAPSHOT OF YOUR ROLE:

As the Executive Assistant to the Chief Executive Officer (CEO) this position provides high level executive and personal support to our founder and CEO and at times other executives with extensive travel obligations and administrative support.  You will be a proactive problem solver with exceptional communication and organizational skills and a meticulous attention to detail. You will be supporting by organizing and maintaining schedules and assisting by performing a variety of tasks across both personal and business areas. The ideal person is highly self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

KEY RESPONSIBILITIES:

• Manage business and personal schedules of the CEO, including proactive diary management, arranging and scheduling appointments, agendas, calls, travel and accommodation arrangements.

• Calendar management, scheduling of meetings, assisting with preparation prior to meetings and managing travel itineraries

• Management of personal invoices, reconciliations and other items as directed

• Maintain professional and strict confidentiality with all materials and exercise discretion when interfacing with the business

• Act as the point of contact between the executive and internal and external  individuals

• Precise note and minute recording for meetings when required

• Maintain and refine internal processes that support the CEO both business and personal tasks

• Develop and sustain a level of professionalism among staff and clientele

• Preparation of internal and external corporate documents

• Organize and plan events as required

• Greet and welcome guests when they arrive at the office

• Arrange catering for meetings and events

• Other personal and business tasks as requested

A BIT ABOUT YOU

• 5+ years’ experience as an Executive Assistant, Personal Assistant or similar role

• High level of organisational, and time management skills

• Excellent verbal and written communication skills

• Discretion and ability to handle sensitive information confidentiality

• Ability to manage multiple tasks at once and prioritize accordingly

• Punctual and well-presented with friendly disposition

• Potential overseas and interstate travel to the companies offices that are located across Australia, United States, Philippines and the Dominican Republic

WHAT WE VALUE

We’re proud of our diverse global team, all working together and adhering to these common values:

• Collaboration: Brilliant jerks can be brilliant elsewhere.

• Impact: Do, get it done, create impact.

• Passion: Be positive, bring passion and energy.

• Transparency: A transparent team can help each with other.

Acquire BPO is a business outsourcer with a vision is to connect organisations to skilled people globally. Our mission is to be the partner of choice for corporate growth, by enabling businesses to leverage the best global resources at the right price.

I have read and understood this Position Description and am happy to abide by it while employed by Acquire BPO.

Join the A-Team and experience the A-Life!

BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 15,000 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes.

The Opportunity

Come and discover the opportunity to join our team in our BlueScope Building Components business as an Executive Assistant. BlueScope Building Components, a division of BlueScope in Australia, manufactures and markets steel building products, solutions and services through its four leading brands: Lysaght, Fielders, Ranbuild and Kiteleys.

Working closely with a high performing, multi-disciplinary leadership team, you'll report directly to our GM. It's an exciting time to be joining our business - we have a pipeline of exciting key projects underway.  We are investing in technology and capability to grow our successful business now and into the future.  Taking an interest in our business and strategic direction, you'll have visibility and enjoy a high profile with the opportunity to get involved and add value in a huge range of activities such as marketing and promotion, sales and our manufacturing operations.  

This role is located at the BlueScope Building Components Head Office in Mascot, NSW.  

What Will You Do?

As an engaged and well-regarded member of the team, you'll support our leadership by:  

• efficiently managing the diary, schedule and appointments for the General Manager of BlueScope Building Components
• managing the travel bookings and accommodation for key personnel
• coordinating site visits by booking meeting rooms, arranging IT setup and ensuring the availability of necessary resources
• assisting in planning and organising various events, including employee functions, conferences, seminars, and workshops
• managing expenses by reconciling office invoices and expenses
• assisting with fleet management 
• working collaboratively with internal/external stakeholders and be solution focused

More About You

Supported by your experience working with senior management, you'll be someone who enjoys working with people and is generous with their time and expertise when someone 'needs a hand'.  As a self-motivated and creative thinker, you'll bring:

• strong customer focus with the ability to resolve issues effectively and efficiently
• ability to build rapport quickly and forge strong networks across the business 
• strong written and verbal communication skills
• high attention to detail and ability to complete multiple tasks simultaneously
• confidence in the use of the Microsoft Office Suite and the ability to learn new systems
• a growth mindset of continuous learning and improvement

What’s in it for you

• permanent full-time role with hybrid WFH arrangements 
• competitive remuneration package and attractive superannuation options and bonus
• ongoing training and career development opportunities
• free secured parking onsite
• employee benefits with discounts on health and wellbeing products and services
• access to our Employee Assistance Program

Why BlueScope

As BlueScope continues to go from strength to strength, a career with us provides you with the opportunity to grow and be rewarded. At BlueScope, you will:

• create and deliver innovative solutions that drive transformation in our business
• make an impact that really does shape the world we live in
• keep growing through continuous learning and development opportunities
• enjoy the sense of belonging that comes from working with people who genuinely look out for one another

At BlueScope, our people are our strength, and we don’t say that lightly. We want our people to be successful, and to be safe. We offer work-life flexibility through our B-flex program and make sure our inclusive work environment welcomes people of all backgrounds. We’re passionate about driving sustainability outcomes that matter to our communities, including action on climate and our 2050 net zero goal. And we’ll do this through Our Purpose: We create and inspire smart solutions in steel, to strengthen our communities for the future.

Come and discover us at bluescope.com/life-at-bluescope/careers.

Together we can make a world of difference.

Applications close Friday 15th of March 2024.   

Your Career

This role will report to the Head of Unit 42, JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff.

Your Impact

• Engage in complex communication and calendar management at the executive level including
  • Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, monthly newsletters, Skip-level meetings
  • Own communication event calendars for the VP
  • Support the preparation of presentations and team communications
  • Support staff meetings, recording of minutes, and action items
• Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
• Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis
• Partner to support team well-being activities and events 
• Support direct staff of VP on ad-hoc basis as needed
• Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
• Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)
• Manage team distribution lists and reporting structure changes on internal systems
• Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)
• Support systems, access, location and  IT needs for managers and new employees
• Provide project and presentation support as needed
• Responsible for ordering materials, catering, giveaways, and supplies as needed

We are seeking the expertise of an administrative professional looking to accelerate their career and provide invaluable support to our leading Industrial & Logistics team based in our Mascot office. 

Please note: This is a 12-month fixed-term contract, with an intended start date of early May. 

In this key support role you will be responsible for a wide range of assignments which include:

• Preparation of presentations, reports and agendas for internal and external distribution.
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence.
• Arranging and preparing for internal meetings, agendas and WIPs.
• Updating of internal databases.
• Reconcile and action invoices and expenses.

The opportunity:

We are sourcing an Executive Assistant to join our collaborative team at AIA in Melbourne – St Kilda Road. The successful candidate will provide efficient and effective executive administrative support to two ExCo members. This opportunity would suit an experienced EA who has worked in a similar environment within financial services or insurance and has exceptional organisation skills.

To be successful in this role you will:

• Provide comprehensive diary management including scheduling appointments, meetings, travel and logistics

• Prepare draft correspondence, printing and compiling presentation packs

• Proactively anticipate needs and ensure the executives have all the required documents in advance of meetings

• Provide key support to two Exco in the delivery of business objectives

• Facilitate general invoicing and expense management

• Organise travel and accommodation bookings, in line with the AIAA policy

• Contract management, including arranging review and execution of contracts

• General office duties and provide additional support to the team if required.

Successful applications will demonstrate:

• Proven experience in a similar role supporting senior executives in a large and sophisticated organisation

• High level communication and customer engagement skills

• Strong attention to detail and excellent organisation capability

• The ability to maintain confidentiality and use appropriate judgement and discretion

• Experience working in a fast-paced environment

• Strong prioritisation skills and dedication to consistently deliver a high standard of work

• Flexibility in your approach to work and willingness to assist with additional tasks as required.

Why choose AIA:

At AIA, we’ve made a promise to help people live healthier, longer, better lives. And it starts with our own people.

• Access our training and development to build on your current skills

• Career development through internal mobility opportunities

• Work for a business helping millions of Australians and make a difference to someone’s life everyday

• Access additional leave days a year to recharge and refresh yourself

• Enjoy wonderful Health and Wellbeing initiatives that support you

• Work with supportive and inclusive managers

• Flexible working arrangement

At AIA Australia, we’re proud to help guide, support and protect the wellbeing of over 3.5 million Australians. As part of the AIA Group - the largest independent publicly listed pan-Asian life insurance group – it is our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030. 

Lots of companies like to say they’re different. What makes us truly different at AIA, is the difference we make in people’s lives. We are proud that this difference has been recognised in the 2023 ANZIIF awards by being named Life Insurance Company of the Year.

AIA is different. Are you?

Join an organisation that helps people live better every single day by applying via the link today.

Applications close on 8th of March 2024.

Are You Ready for an Exciting New Tech Challenge? Look no further than Centorrino Technologies!

At Centorrino Technologies, we're not just another tech company – we're a community that thrives on excellence. We're thrilled to announce our certifications as a Great Place to Work for 2023, Best Places to Work for 2022 and 2023, and Best Places to Work in Tech for 2023. 

Our company is more than just a workplace, it's a hub of inspiration and creativity where employees love to work! Here's why:

• We offer a wealth of training and development opportunities to help you enhance your skills and achieve your career goals, including a diverse range of courses, certifications, and personalised coaching.
• We care about your physical and mental wellbeing, which is why we offer wellbeing subsidies that provide discounts on gym, yoga, and Pilates memberships.
• We understand that technology is key to your success, which is why we give you the freedom to choose between a Mac or PC and offer cost-price tech discounts so you can stay up-to-date with the latest trends.
• We believe in working hard and playing hard, and foster team bonding through a variety of events that help you connect with your colleagues outside of work.
• We believe in your potential and offer a personalized career and learning plan tailored to your unique goals and aspirations, committed to supporting you in becoming the best version of yourself.
• We celebrate diversity and inclusivity, and prioritise health, wellbeing, and fun in our workplace culture.

When you join Centorrino Technologies, you know you are joining an organisation that is driven by our values and innovation. We are proud to be an equal opportunity employer and are committed to building a diverse and inclusive workplace where we embrace our individual talents, and our differences. We encourage applications from people of all ages, disabilities, LGBTQI, Indigenous people and people from culturally diverse backgrounds.

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

About the Opportunity

We are currently seeking a proactive and experienced Executive Assistant to support our Executive Director Impact Missions, based in our iconic Swan River offices beneath Kings Park.

You will actively contribute to a high-performing team and drive impact by working productively and efficiently, collaborating closely with other Focus & Enabler areas and Corporate Services as part of our matrix structure and championing our One Minderoo Culture. 

Your day to day will include:

• Management of EDs emails, ensuring volume is kept manageable, emails prioritised and tasks delegated accordingly. 
• Investigation and follow up of matters on behalf of the ED and where required, making decisions in their absence.
• Diary management utilising high levels of discretion and judgement to prioritise the ED’s commitments and resolving conflicts in a rapidly changing environment.
• Planning and coordination of often complex interstate and international travel arrangements booked well in advance to capitalise on cost savings and maximise time.
• Timely processing of financial transactions – Purchase requisition, purchase order, MediusFlow and FlexiPurchase.

We are seeking an accomplished Executive Assistant skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Managing Director of Office Leasing / Director in Charge, Sydney CBD based in our CBD office. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry while you support and provide invaluable administrative support to a driven, industry leading National team.

The ideal candidate will hold strong administrative experience and be seeking a challenging support role within a fast-paced office environment.

Please note: This is a 12-month fixed term contract with a start date of late April/early May.

Some of your key responsibilities will include:

• Providing administrative and secretarial support, including diary and email management.
• Drafting communication, including announcements, meeting agendas and presentations on behalf of the Managing Director to external and internal clients.
• Assisting the Managing Director to drive and successfully execute key initiatives and general leadership.
• Coordinating the preparation of client meetings and functions.
• Setup for meetings including any required catering.
• Preparing expense requests, processing credit card payments and other financial transactions.
• Organising international travel and other related arrangements (flights, transfers hotel bookings).
• Updating of internal databases.
• Assisting in maintenance of accurate records on team budgets and financial reports.
• Preparation and collation of submissions, presentations, and reports.
• Disseminating information to internal business services platform as required, including Finance, HR, Marketing, Research, PR and IT.