Your Career
This role will report to the Head of Unit 42, JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff.
Your Impact
- Engage in complex communication and calendar management at the executive level including
- Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, monthly newsletters, Skip-level meetings
- Own communication event calendars for the VP
- Support the preparation of presentations and team communications
- Support staff meetings, recording of minutes, and action items
- Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
- Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis
- Partner to support team well-being activities and events
- Support direct staff of VP on ad-hoc basis as needed
- Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
- Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)
- Manage team distribution lists and reporting structure changes on internal systems
- Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)
- Support systems, access, location and IT needs for managers and new employees
- Provide project and presentation support as needed
- Responsible for ordering materials, catering, giveaways, and supplies as needed
