Total 7 administrative assistant job vacancies in canberra constitution

Exciting opportunity for a skilled Executive Assistant with APS experience within the National Security Depts
Your new company
You will be working for a large department which aim to enhance the economic ties between Australia and the rest of the world. They operate on a nationwide scale and have a large amount of interaction with the community. This is a leading department with a large presence throughout the APS where you will receive the opportunity to develop and enhance your skills in a niche sector.

Your new role
Your new role as an Executive Assistant will see you providing high level support to one Assistant Secretary and working collaboratively with other Executive Assistants across the division.\

This position needs a motivated self-starter who is able to work under general direction and be responsible for the delivery of timely, efficient, effective and friendly high-level administration and executive support. Your positive attitude, approachability and ability to work as part of a team will ensure success in this role.
Your day-to-day duties will include:

Diary management and associated meeting arrangements, including coordinating briefings;
Managing incoming correspondence including emails, briefs, letters and appointment requests;
Organising events and travel, including flights, accommodation, visas, and travel allowances;
Receiving and screening of telephone calls to ensure appropriate and timely responses;
Managing and establishing strong stakeholder relationships both internally and externally;


What you'll need to succeed
To be successful in this role, you will be required to have previous experience as an Executive Assistant or Administrator and possess excellent interpersonal, communication and coordination skills.
You will also possess the following:

Ability to establish strong working relationships and take a client-centred approach to your work;
Well-developed organisational skills, including the ability to manage competing priorities, multitask and deliver a very high standard of work;
Ability to exercise sound judgement and show a high degree of initiative, integrity, professionalism and discretion when dealing with confidential and sensitive business matters;
Proficient in the use of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint;
Understanding and application of the APS Values and Code of Conduct;


You must be an Australian citizen to be considered for this role and candidates looking to apply must have the ability to obtain and maintain a Federal Government Security Clearance (NV1, NV2 or TSPV) Candidates who are permanently engaged within the APS and are seeking a Section 26 transfer are also encouraged to apply What you'll get in return
This Government Department is well known for its career progression and flexible nature. You will receive on the job training from a very knowledgeable and friendly team, as well as the ability to support a high-level executive to ensure that outcomes are delivered and achieved to a high standard and on time.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jessica Kiah on 62576344 or email [email protected] Please click here to apply.

Provide executive support to leaders with the Department who manage programs of National Security
Your new company
This is a well-regarded Federal Department Agency that has a core focus on management and sustainability of National Security matters for Australia.

Your new role
This is a critical position where you will be working to support one or two high-level executives within the Department, duties of the role will be inclusive of, but not limited to the following;

Managing administrative tasks
Coordinating schedules
Ensuring efficient office operation
Diary and mailbox management
Coordination of meetings
Scheduling and coordination of travel


What you'll need to succeed
To be successful in the Executive Assistant position, you must have a minimum of 2 years experience working in an Executive Assistant/Branch Coordinator/Branch Support officer etc.

This role is only open to Australian Citizens, and you must have the ability to obtain and maintain a Federal Government Society Clearance (NV1, NV2 or TSPV)

What you'll get in return
This Agency is well known for the great team culture and you will receive the opportunity to work with a high profile client and accelerate your career. This role is open to candidates seeking Section 26 Transfer, or a 12 month non-ongoing contract Flexibility is also negotiable for the successful candidate. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Jessica Kiah at [email protected], or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Please click here to apply.

Long contract in a team that has a focus on the development of underprivileged communities internationally Your new company
This central Government Agency is responsible for developing policies and legislation that set the standards and requirements within the Australian Public Service (APS). They prioritise well-being and equality within both the APS and private enterprises.
Your new role
As an APS4 Executive Assistant, you will play a crucial role with responsibilities that include:


Diary Management: Organising and scheduling meetings, including coordinating briefings.


Correspondence Management: Handling incoming emails, briefs, letters, and appointment requests.


Call Screening: Receiving and screening telephone calls to ensure timely and appropriate responses.


Stakeholder Relations: Building and maintaining strong relationships with internal and external stakeholders.


Travel Coordination: Managing travel allowances and reimbursements.


Record Keeping: Maintaining records in line with departmental policies and procedures.


Document Management: Managing items through the Department's Ministerial correspondence and Cabinet document tracking systems.


Network Support: Actively supporting the Department's Executive Assistant Network.


What you'll need to succeed
To excel in this role, you should have prior experience as an Executive Assistant or Personal Assistant, or possess transferable skills. Proficiency in the listed duties is essential, and you must be comfortable working in a high-profile team.

Requirements:


Australian Citizenship.


Willingness to meet all onboarding requirements.


Ability to obtain and maintain a Federal Government Security Clearance (Baseline, NV1, or NV2).


What you'll get in return
In this role, you will have the chance to work in a high-profile team, with opportunities for personal and professional development. Flexibility can be negotiated once you are established within the team.

This position is initially offered as a 12-month contract with potential for long-term extension and permanency. APS employees seeking a permanent transfer (Section 26) are also encouraged to apply What you need to do now
If you are interested in this role, click 'apply now' to send an up-to-date copy of your CV to [email protected] or call 02 6112 7656. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion about your career
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.

Contribute your skills to a newly formed agency to support executives to achieve outcomes to benefit Australia Your new company This is a mid-sized agency that has a core focus of uplift and enablement for individuals, communities and businesses within Australia. They are at the forefront of innovation and are creating a number of policies to ensure stability and longevity within the support they provide. Due to the small size of the agency, you will be at the forefront of the change and your work will have a key impact on the achievement of deliverables. Your new role We are working on multiple positions to support a newly established team. We are seeking multiple APS4 and APS5 Executive Assistants to perform tasks inclusive of, but not limited to, the following;

Calendar and diary management
Booking and coordination of travel
Responding to emails and enquiries
Coordination of meetings
Minute taking
Engaging with stakeholders
Coordination of reports
Other adhoc tasks as required

What you'll need to succeed To be successful in this role, you must be able to demonstrate experience working in an executive assistant or branch coordinator role within the APS within the last 2 years. This role is only open to Australian citizens and you must have the ability to obtain and maintain a federal Government Security Clearance (Baseline, NV1, NV2 or TSPV) What you'll get in return You will receive the opportunity to work in a supportive and dynamic team, you will work hand in hand with leaders within the APS and benefit from ongoing professional development; hybrid flexibility is offered, and this role is offered initially as a 12 month non-ongoing with a view to permanency or a permanent Section 26 transfer for individuals who are permanently engaged within the APS. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to [email protected] or call 02 6112 7656 If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.

An exciting opportunity to expand your career and join a high profile and established team Your new company This is a small but key Federal Government Agency that has a key focus on Australia's history and ensuring the long term sustainability of the Australian Culture. Your new role
This is an exciting role where you will work in a dynamic team and perform tasks inclusive of, but not limited to the following;

Inbox management - responding to internal and external stakeholders
Relationship management - board, ministers and stakeholders
Booking of Travel
Reconciliation of travel and credit card expenses
Scheduling meetings
Create agendas and distribute agendas
Take meeting minutes and post meeting distribution of minutes
Ministerial briefings
Other tasks as required

What you'll need to succeed To be successful in this role, you must have prior experience working as an Executive Assistant within the Australian Public Service, this role is only open to Australian Citizens and you must have the ability to obtain and maintain a Federal Government Security Clearance (Baseline, NV1 or NV2) This role is also open to candidates that are permanently engaged within the APS and are seeking a transfer (Section 26) What you'll get in return This Agency is well known for the great team culture and you will receive the opportunity to work with a high profile client and accelerate your career. This role is open to candidates seeking a 12 month non-ongoing contract or 12 month temporary transfer. Flexibility is also negotiable for the successful candidate. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Jessica Kiah at [email protected],.au, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.

Non-ongoing contract within the APS, offered as a diverse role with flexible work arrangements. Your new company You will be working for a large department which aim to enhance the economic ties between Australia and the rest of the world. They operate on a nationwide scale and have a large amount of interaction with the community. This is a leading department with a large presence throughout the APS where you will receive the opportunity to develop and enhance your skills in a niche sector. Your new role
Your new role as an Executive Assistant will see you providing high level support to one Assistant Secretary and working collaboratively with other Executive Assistants across the division.\

This position needs a motivated self-starter who is able to work under general direction and be responsible for the delivery of timely, efficient, effective and friendly high-level administration and executive support. Your positive attitude, approachability and ability to work as part of a team will ensure success in this role.
Your day-to-day duties will include:

Diary management and associated meeting arrangements, including coordinating briefings;
Managing incoming correspondence including emails, briefs, letters and appointment requests;
Organising events and travel, including flights, accommodation, visas, and travel allowances;
Receiving and screening of telephone calls to ensure appropriate and timely responses;
Managing and establishing strong stakeholder relationships both internally and externally;

What you'll need to succeed
To be successful in this role, you will be required to have previous experience as an Executive Assistant or Administrator and possess excellent interpersonal, communication and coordination skills.
You will also possess the following:

Ability to establish strong working relationships and take a client-centred approach to your work;
Well-developed organisational skills, including the ability to manage competing priorities, multitask and deliver a very high standard of work;
Ability to exercise sound judgement and show a high degree of initiative, integrity, professionalism and discretion when dealing with confidential and sensitive business matters;
Proficient in the use of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint;
Understanding and application of the APS Values and Code of Conduct;

You must be an Australian citizen to be considered for this role and candidates looking to apply must have the ability to obtain and maintain a Federal Government Security Clearance (Baseline, NV1, NV2 or TSPV) Candidates who are permanently engaged within the APS and are seeking a Section 26 transfer are also encouraged to apply What you'll get in return
This Government Department is well known for its career progression and flexible nature. You will receive on the job training from a very knowledgeable and friendly team, as well as the ability to support a high-level executive to ensure that outcomes are delivered and achieved to a high standard and on time.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jessica Kiah on 62576344 or email [email protected]

If this job isn't quite right for you though you are looking for a new position, please contact us for a confidential discussion and visit our website www.hays.com.au to review our current list of available positions.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.

An exciting long term opportunity within a high performing team in the APS Your new company
This is a high profile Federal Government Department that has a key focus on entablement within Australian Enterprise by providing grants and funding to uphold and uplift the industry, whilst also having a ley focus on policy and legalisation to maintaining the strength and stability of multiple enterprises.
Your new role
This is an exciting position where you will have the opportunity to work within a respected and national renowned project to perform tasks that are inclusive of, but not limited to the following.

Development and quality assurance of project and program documentation including Executive briefs and reports on project status,
Maintain project documentation including establishment of a document library in the Departments Records Management System
Manage the secretariat functions for the PMO including: scheduling project meetings and program forums in collaboration with the Program Manager; managing correspondence, distribution of documents, minutes for project meetings, recording actions and risks.
Review and recommend to the Program Manager and Principal Director ongoing improvements to governance processes
Monitor departmental/government communications and repackage and distribute information

What you'll need to succeed
To be successful in this role you must have a minimum of 5 years experience working with the Australian Public Service within a project or program management capacity. This role is only open to Australian Citizens and you must have the ability to obtain and maintain a Federal Government Security Clearance (Baseline, NV1 or NV2)
What you'll get in return
The successful applicant will receive an initial 12-Months non-ongoing contract with the view to permanency - noting that this role is also open to candidates who are permanently employed within the APS and are seeking a Section 26 transfer.
You will also receive the opportunity to work in a high performing team where professional development is provided and encouraged
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to [email protected] or call 02 6112 7656.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.