Total 88 assistant hr manager job vacancies in Australia

We are seeking an accomplished administrative professional skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Director in Charge of our Sydney West office. The key to success is a can-do attitude and intrinsic drive for success, accompanied with strong administrative expertise and stakeholder management experience.

Your key responsibilities will include:

• Extensive email and diary management for the Director in Charge.
• Arranging and preparing for internal and external meetings, agendas and WIPs.
• The management and collation of documentation, including but not limited to legal documentation and agreements, reports, presentations, etc.
• Invoicing and preparation of invoices.
• Managing enquiries and correspondence for the Director in Charge, which also involves proactively actioning client liaison requirements.
• Organising travel and other related arrangements (flights, transfers hotel bookings).
• Assisting the Director in Charge to drive and successfully execute key initiatives and general leadership of the Sydney West teams and offices.
• Undertaking administrative office management duties including stock ordering, replenishment of kitchens & meeting rooms, and issue troubleshooting.

An exciting opportunity has arisen for a suitably qualified Finance Manager to join our Real Estate Management Services team to ensure the accurate and timely delivery of monthly financial reporting for the account.

Based in Parramatta CBD and reporting to the General Manager, the Finance Manager will provide high quality services to internal and external clients and ensure streamlined accounting procedures to improve efficiencies.

Some of your key responsibilities will include:

• Responsible for the financial management and reporting of the asset including income and expenditure, capital works and financial analysis.
• Working together with the General Manager and Building Services Manager, coordinate and manage the preparation of operational and capital expenditure budgets, forecasting and any other financial requirements as directed by the client.
• Prepare Retail outgoings budgets and outgoings reconciliations.
• Attend to all internal and external auditor queries for the trust account and retail outgoings audits.
• Assist all Tenant and Client queries and issues in relation to finance and property management related issues

Colliers People & Performance team is looking for an experienced Human Resources Manager to join our national People & Performance team. The role will play a crucial part in shaping and executing the people strategy and objectives for a dedicated portfolio.

As a People & Performance team we are focused on supporting the business to create a seamless people experience across the operational employee lifecycle, as well as partnering to deliver tailored advice and solutions.

Your responsibilities will include:  

• Providing trusted advice and guidance on HR related issues as a genuine partner.
• Building an effective and robust relationship with the service line leaders within your portfolio.
• Management of the full spectrum of employee relations matters
• Development and communication of HR policy and procedure changes, ensuring they are up to date with relevant legislative requirements.
• Local management of all cyclical activities including Promotions, Salary Reviews, Engagement Survey briefings and Talent & Performance Management.
• Designing and executing projects to drive engagement and retention efforts within the business.
• Collaborating with Business Leaders & People Managers to elevate employee experience through employee engagement, retention and culture initiatives. 

We are looking for an administration professional to join our onsite centre management teams at Belrose and Leichhardt. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Reporting to the Senior Centre Manager, this full-time role will be involved in the coordination of all aspects of office administration, reception, account management and extensive client/tenant liaison.

Some of your key responsibilities will include:

• Working closely with fellow team members, tenants, suppliers.
• Handling enquiries from customer, tenants, owners & contractors.
• Preparation of reports and  correspondence.
• Assisting centre management with the preparation  of budgets and reconciliations.
• Processing of invoices, work orders and lease administration.
• Account management including rental collection, arrears reconciliations and accounts payable.

Our Occupier Services business facilitates the real estate needs of large national and multinational occupiers. Join our team as a Senior Leasing Manager and deliver unrivalled leasing services to our client, a large Telco with a national footprint. You will be involved in negotiating the leases, across various asset types through metro and regional Australia. 

Based in North Sydney, you will utilise your effective relationship management and leasing expertise to meet leasing requirements for our client. 

Key responsibilities in this role will include: - 

• Delivery of leasing services to clients as per client contract 
• Successful lease renewals and reduced rental negotiations 
• Ongoing client relationship management. 
• Increasing the average tenure term across the portfolios 

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety
• Manage the approved OPEX and CAPEX budgets
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with Property Managers to produce monthly client reports as required
• Ensuring all planned preventative maintenance is executed in accordance with schedules

We are currently seeking a motivated Property Manager to work within our successful Occupier Services team based onsite with a highly valued client. Located at the client’s head office in Hamilton, you will be responsible for the management of a corporate property portfolio within Australia, maintaining close liaison with portfolio clients, and fostering an efficient, harmonious, and close working relationship. This is a fixed term contract that will finish at the end of March 2025.

Bringing expertise and agility, your responsibilities will include:

• Management of landlord negotiations on sublease / assignments.
• Assist with finalising property responsibilities, including but not limited to termination / transfer of electricity accounts and relevant utilities.
• Ensure compliance with the transition dates and relevant landlord consent, including facilitating the execution of the deeds and subleases.
• Work with the Clients legal team, site conversion lead and retailer business consultants to ensure relevant clauses are accurately reflected in property, brand, and supply agreements.
• Deal with the day-to-day portfolio management requirements, including reconciling and approving invoices.
• Participate in the maintenance of detailed project tracking and progress of assignment of leases.
• Resolve disputes surrounding lease obligations and where necessary instruct legal to serve notice to enforce Lessor obligations.

Due to a recent internal promotion in our Office Leasing CBD Team, we are seeking to recruit a proactive and highly organised Senior Team Administrator who is ready to take on the challenge of supporting and partnering with several senior and director level operators. 

With an exceptional level of attention to detail, ability to multitask and meet deadlines, this role offers you the opportunity to utilise your strong administration skill set. There is the potential for growth whilst learning from some of the best in the Property Service Industry.

If you thrive in a busy environment where no two days are the same, then this is the ideal next role for you. Key responsibilities will include:

• Preparation of client correspondence, submission documentation and presentations to a high quality
• Managing online listings on both Colliers website and third-party websites
• Assist in the production of marketing materials
• Preparation of expense claims and credit card statements
• Billing and invoicing of clients, including commission invoices, marketing and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Coordinating travel and accommodation bookings where necessary
• Diary management along with monitoring email messages and prioritising/actioning accordingly
• CRM database management and creation of reports for data tracking

We are seeking an experienced facilities professional who takes pride in contributing to exceptional building operations and presentation standards.

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business
• Developing and enhancing the team’s portfolio of services
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with Property Managers to produce monthly client reports as required
• Managing data within the facilities management software
• Ensuring all planned preventative maintenance is executed in accordance with schedules
• Ensuring each asset remains compliant with the required standards
• Monthly reporting on the operation of each asset
• Manage the DLP process with builder’s
• Experience with NABERS and Green Star certification

We are seeking an experienced Facilities Manager to join our growing Real Estate Management Services (REMS) team in Perth.  

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure. 

Other key accountabilities include: 

• Ensuring building compliance and driving initiatives on engineering standards across the business. 
• Developing and enhancing the team’s portfolio of services. 
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety. 
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues. 
• Reviewing the monthly operating expenditure against budget. 
• Working with Property Managers to produce monthly client reports as required. 
• Managing data within the facilities management software. 
• Ensuring all planned preventative maintenance is executed in accordance with schedules. 
• Ensuring each asset remains compliant with the required standards. 
• Monthly reporting on the operation of each asset. 

Supporting the Victorian based Tenant Advisory team, you will actively collaborate with our teams nationally on a variety of initiatives to accelerate and celebrate the success of our teams and clients alike. 

This is a 6 month parental leave cover commencing in December 2024. 

Some of your key responsibilities will include:

• Provide secretarial and administrative support to the Head of Tenant Advisory and several senior operatives within the team
• Diary & email management - ensure appropriate times are provided for meetings and work in progress, monitor email messages, maintain National Director’s to-do list and prioritise/action accordingly
• Assist in the production of marketing materials – submissions, marketing briefs, client case studies, bi-monthly updates, quarterly newsletters, social media tiles etc.
• Maintain accurate records of business plans, budgets and financial reports in confidential manner
• Coordinate travel and accommodation bookings where necessary and recovery of expenses from clients where appropriate
• Working with Agent’s to co-ordinate the collations of reports, submissions and other documentation.
• Coordinating and participating in team meetings.
• Update company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate.

We are seeking to recruit a proactive and exceptionally organised Personal Assistant to support the National Director and several sales, leasing and advisory operators within our Healthcare & Retirement Living team who are based in Brisbane & Sydney. If you excel in a fast-paced environment where each day presents new challenges, then this position is the perfect opportunity for you.

Key responsibilities will include:

• Diary management along with monitoring email messages and prioritising/actioning accordingly
• Assisting the National Director with managing personnel-related activities and corporate initiatives, including scheduling sales meetings and circulating internal correspondence
• CRM database management and creation of reports for data tracking
• Preparation of client correspondence, submission documentation and presentations
• Preparation of expense claim forms and credit card statements
• Track campaigns, manage schedules, and oversee settlement processes
• Billing and invoicing of clients, including commission invoices, marketing quotes and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Arrange and coordinate successful client and staff events and functions

Put your attention to detail and eye for formatting into place whilst supporting a dynamic team in our agency business. You will provide daily administrative support to a team of agents and assist with the coordination of department sales and marketing initiatives.

Based in our Newcastle office, this fast paced and valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to utilise your background in property, strong administration, and organisation skills in this autonomous role.

Some of your key responsibilities will include:

• Production, proofing and formatting of property reports, submissions and other client documentation.
• Creating innovative and impactful content in submissions and IMs
• Preparation of marketing collateral and implementation of marketing campaigns.
• Assist with administration duties including lease and sale administration, financial management procedures, phone support and preparation of reports and presentations.
• Creating, maintaining and updating database systems and research spreadsheets. 

Colliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.

As a Corporate Services Assistant, you will be at the heart of the action in our client’s headquarters located in Sydney.  In this role, you will be the driving force behind creating unforgettable experiences for our visitors and occupants, ensuring every interaction is seamless and memorable. Additionally, you'll be a pivotal support for business groups, championing their workplace objectives and ensuring our service points deliver efficiently.

Key accountabilities will include, but not be limited to -

• Own the arrival experience, creating enjoyable and memorable interactions, driven by our client's brand and culture.
• Uphold operational excellence for workplace experiences, fostering a "happy to help" atmosphere across all Corporate Services touch points.
• With efficiency and accuracy, administer the workplace including meeting rooms, AV facilities, and break-out areas.
• Assist in maintaining the client areas to provide the best working environment and functionality for all employees and visitors.

Colliers Workplace Management Services seeks an exceptional candidate to join our Workplace Management Services team, who is eager to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and its operations.

Being led by our client's Workplace Services Team, Group Property, and Security team, our Concierge Manager will be the driving force behind our client’s Melbourne workplace initiatives. You will be a pivotal support and leader for our local workplace team, championing workplace objectives and ensuring our service points are efficiently delivered across all sites.

Some of the key responsibilities will include:

• Collaborate with the workplace services teams to ensure aligned office operations. Meet evolving business requirements, delivering optimal efficiency and support.
• Build and maintain, constructive relationships with suppliers and client stakeholders to guarantee seamless business-to-business service delivery.
• Lead the drive for continuous improvement in workplace management services by exploring contemporary solutions and engaging with diverse stakeholders as various enterprise activations take place.
• Serve as the contact and escalation for the workplace service delivery in Melbourne. Develop and foster relationships to assist in the delivery of role expectations especially within the client and lobby areas.

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety
• Manage the approved OPEX and CAPEX budgets
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with Property Managers to produce monthly client reports as required
• Ensuring all planned preventative maintenance is executed in accordance with schedules

As part of our wider Real Estate Management Services division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business
• Manage Health and Safety issues across your portfolio and apply the Colliers policies and procedures
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with Property Managers to produce monthly client reports as required
• Managing data within the facilities management software
• Ensuring all planned preventative maintenance is executed in accordance with schedules

We are now seeking a strong administrator to support a small dynamic team based at Karratha City Plaza. Reporting to the Centre & Operations Manager you will get involved in the coordination of all aspects of office administration, day to day centre marketing and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Provide support to the Centre Management team in the day to day running of the centre.
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors.
• Co-ordinate marketing campaigns & support the marketing strategy.
• Preparation of monthly reports, letters, emails and presentations.
• Processing invoices & work orders and maintain the contractor process.
• Maintain accurate tenant & client databases.
• Co-ordinate Centre Community bookings, liaise with stakeholders and drive community engagement.  

Due to continual growth and investment within our Valuation & Advisory Services team, we have an exciting new opportunity for a Team Assistant to join the division. This role will enable you to enjoy a varied position, providing administrative support to the team based in our Brisbane CBD office.

In this key support role, you will enjoy a wide range of responsibilities which include:

• Preparation and formatting submission documents and reports for external distribution
• Producing letters using a nationally approved valuation format
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence
• Updating of internal databases
• Invoicing, preparation of invoices

We currently have a Property Manager role with a key client that will work across a mixed portfolio, including commercial, industrial and residential assets.

As an integral member of our successful team, you will be accountable for:

• Managing the financial performance of the assets and provide recommendations to the clients
• Implementing and maintain orderly lease admin procedures
• Regular liaison with owners and tenants, ensuring expectations are being achieved
• Building strong rapport with other Property Managers and Facilities Managers
• Controlling the collection and reconciliation of funds

Put your attention to detail and eye for formatting into place whilst supporting a dynamic team of agents in one of our high perfroming agency departments. You will provide daily administrative support plus assist with the coordination of department sales and marketing initiatives.

Based in our Sydney CBD office and reporting to a National Director, this is a fantastic opportunity to utilise your background in property, strong administration and organisation skills in this autonomous role. 

Some of your key responsibilities will include:

• Proofing and formatting of property reports, submissions and other client documentation using InDesign.
• Processing various invoices.
• Generating and coordinating the collation of weekly reports.
• Coordinating client meetings and functions.
• Liaising with and following up on client enquiries.

We are seeking a highly motivated person to join one of our dynamic and professional commercial agency teams based in the Sydney CBD. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Based in our Sydney CBD office, this is a fantastic opportunity to join one of our highly successful Valuation & Advisory Services teams in an administrative support role. You will provide comprehensive administrative support to the team to ensure detailed, accurate and structured reporting for clients is maintained.

Building on your strong communication and relationship building skills, you will engage with the team on a regular basis throughout the day as you perform a variety of administrative tasks.

Some of your key responsibilities will include:

• Assisting your team to prepare, process and publish reports and other documents to a high standard.
• Assisting your team to create appointment letters, submissions and other client engagement documents.
• Preparation of expenses, invoices, and payment requests.
• Maintain accurate fee forecasting & coordinate the timely collation of other financial data relating to the team.
• Liaise with senior stakeholders within the business.
• Travel bookings and coordination of meetings.

We are seeking an experienced facilities professional who takes pride in contributing to exceptional building operations and presentation standards.

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business.
• Developing and enhancing the team’s portfolio of services.
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety.
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues.
• Reviewing the monthly operating expenditure against budget.
• Working with Property Manager to produce monthly client reports as required.
• Managing data within the facilities management software.
• Prepare and ensure all planned preventative maintenance is executed in accordance with schedules.
• Ensuring each asset remains compliant with the required standards.
• Monthly reporting on the operation of each asset.

We are currently seeking experienced Facilities Management professionals who takes pride in contributing to exceptional building operations and presentation standards plus knows how to create added value. 

As part of our wider Real Estate Management Services team, you will proactively manage the assets to ensure the smooth running of retail centres. You will manage key relationships and make recommendations to improve the performance of our client’s assets.

Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance is always maintained and driving initiatives on engineering standards across the business.
• Developing and enhancing the team’s portfolio of services
• Actively manage the presentation and day-to-day operations of allocated properties, including security, cleaning, maintenance and safety.
• Developing strong relationships with internal and external stakeholders, including tenants, contractors and colleagues
• Generate and manage work orders and review the monthly operating expenditure against budget.
• Working with Property Managers to produce monthly client reports as required
• Managing data within the facilities management systems.
• Ensuring all planned preventative maintenance is executed in accordance with schedules.
• Perform recurring physical inspection of assets, action discrepancies and upload report within the property management system.
• Support and assist centre management colleagues in the daily functioning of the business.