Total 26 procurement administrator job vacancies in Business Management / Project / Planning category in NSW - Sydney - St George & Sutherland Shire

This newly created role is an exciting opportunity for an enthusiastic and focused individual who would like to be part of a dynamic, fast-paced team. As part of this team, you will manage the multiple work streams, projects tasks, programmes and channels which the local Australian team is responsible for across the ANZ and Pacific region; with a pathway to Project Management and associated professions. This person will also meet and exceed all company and individual goals in line with the Company’s policies, procedures and values.

The role involves a range of duties, including but not limited to the following:

• Administrative support of the Project Management Team
• Responsible for managing and tracking project tasks, milestones, and deliverables
• Assist the project and business teams to scope and plan projects
• Coordinate internal and external teams for project delivery
• Manage and contribute to project business cases, project risk, issue management and change requests
• Manage and assist in product testing and quality control
• Assist and coordinate in answering technical or process queries
• Take minutes at meetings or workshops
• Manage tasks required for sprint planning
• Report and update project status (monthly updates meeting and quarterly prioritisation meetings)
• Develop project documentation
• Coordinate with the team of international project managers on project delivery tasks
• Manage project closure and ensure proper handover to operations team

• At least 2 years’ experience in working in project coordinator role or environment
• Ability to apply project management method/methodology principles
• Ability to work with internal and external cross functional teams and stakeholders
• Ability to coordinate and work closely as part of a global team
• Work with limited/minimal supervision on tasks and activities assigned.
• Highly developed documentation, knowledge and information management skills;
• Good analytical and problem solving skills.
• Organised and able to handle multiple concurrent tasks and deadlines.
• Intermediate MS Office software skills.

Additional Preferred Qualities:

• Ability to understand the business and acquire product knowledge and procedures;
• Technical/engineering/CS background;
• Tertiary education, Project Management certification is desirable but not required;
• Outgoing Personality and Team Orientated;
• Experience in Banking, Telco, Payment Processing, Transactions Processing is highly desirable but not required;
• Basic SQL knowledge is desirable as well as ability to learn proprietary systems and tools

At epay Australia, we recognise our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture to deliver the best opportunities for our workforce. You can expect benefits from birthday initiatives, paid parental leave, recognition approaches, and a lot more.

As a Project Administrator with Hassell, you'll be working as part of a dynamic, fast-paced project team of Architects, Landscape Architects and Urban Designers who are working with the client team to deliver one of Sydney's most city-shaping infrastructure projects. 

You'll be providing support and assistance to a number of principals, along with wider sector support.  You'll be an active member of the project team making a valuable contribution to day to day running of the project by providing high-level administrative support, including;

• Assisting the project team with the preparation and ownership of sophisticated presentations and reports using InDesign, PowerPoint and Word.
• Liaising with clients and teams for project administration related activities
• Assist in project controls including reporting, document control and supporting project financial and performance management.
• Drive social initiatives for the team (committees, focus groups, panels)
• Assisting principals in a personal capacity including diary and travel management, database management and client/consultant correspondence
• Coordinating internal and external meetings including room bookings, catering arrangements, couriers

Reporting to the PMO Director, the objective of this position is to support the PMO Team across all markets. As Administrator for the Project Management Office (PMO), the primary responsibility will be to provide comprehensive support to the wider team, ensuring smooth operations and effective project execution. The PMO Administrator will play a pivotal role in maintaining project documentation, scheduling & documenting meetings, and collating critical project documents & approvals.

The role will require flexibility and adaptability to assist with the varying tasks - such as preparing site assessments, tracking project milestones & accumulating national programs, consultant & supplier follow-ups and more. In this dynamic environment, the role will work independently and identify priorities across the Team. The PMO Administrator, with support & guidance from the PMO Director, will need to proactively manage the workload anticipating the team's needs and adjusting focus accordingly.

The contributions of this role will be instrumental in ensuring the team's success and driving continuous improvement initiatives.

Travel across NSW may be required.

Duties the Project Administrator may perform:

• Assist the Team with creating project reports and completing relevant documents where needed
• Assist in conducting site audits when required
• Managing use of Project Management software/tools, including creating templates, amending setup and monitoring effective use of the systems
• Collation of all project documentation including safety documents such as SWMS, insurances, site work documentation, inductions etc
• Management of high-level national program of projects to identify internal resource risks
• Ensure effective site documentation handover to the business from PMO once project is complete
• Contractor Management – obtaining all documentation required by the business and stakeholders for engagement with contractors
• Effectively and professionally foster positive relationships with internal and external stakeholders