Total 11 workforce administration job vacancies in Australia

We are looking for an administration professional to join our onsite centre management teams at Belrose and Leichhardt. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Reporting to the Senior Centre Manager, this full-time role will be involved in the coordination of all aspects of office administration, reception, account management and extensive client/tenant liaison.

Some of your key responsibilities will include:

• Working closely with fellow team members, tenants, suppliers.
• Handling enquiries from customer, tenants, owners & contractors.
• Preparation of reports and  correspondence.
• Assisting centre management with the preparation  of budgets and reconciliations.
• Processing of invoices, work orders and lease administration.
• Account management including rental collection, arrears reconciliations and accounts payable.

We are now seeking a strong administrator to support a small dynamic team based at Karratha City Plaza. Reporting to the Centre & Operations Manager you will get involved in the coordination of all aspects of office administration, day to day centre marketing and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Provide support to the Centre Management team in the day to day running of the centre.
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors.
• Co-ordinate marketing campaigns & support the marketing strategy.
• Preparation of monthly reports, letters, emails and presentations.
• Processing invoices & work orders and maintain the contractor process.
• Maintain accurate tenant & client databases.
• Co-ordinate Centre Community bookings, liaise with stakeholders and drive community engagement.  

We are seeking a highly motivated person to join one of our dynamic and professional commercial agency teams based in the Sydney CBD. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Based in our Sydney CBD office, this is a fantastic opportunity to join one of our highly successful Valuation & Advisory Services teams in an administrative support role. You will provide comprehensive administrative support to the team to ensure detailed, accurate and structured reporting for clients is maintained.

Building on your strong communication and relationship building skills, you will engage with the team on a regular basis throughout the day as you perform a variety of administrative tasks.

Some of your key responsibilities will include:

• Assisting your team to prepare, process and publish reports and other documents to a high standard.
• Assisting your team to create appointment letters, submissions and other client engagement documents.
• Preparation of expenses, invoices, and payment requests.
• Maintain accurate fee forecasting & coordinate the timely collation of other financial data relating to the team.
• Liaise with senior stakeholders within the business.
• Travel bookings and coordination of meetings.

We are seeking a highly motivated person to join our market leading Industrial & Logistics team in Parramatta. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

This is a rare opportunity for an experienced Marketing Manager who also has an interest in shopping centres and administration to join our Centre Management team based at Karratha City Plaza. You will provide invaluable support to the Centre Manager & Administration Manager, focussing on a wide range of marketing and other general administration duties for this large regional centre. This role will see you focussing on marketing responsibilities 3 days a week, and the administration tasks for the remaining 2 days.

Key responsibilities in the role will include:

• Develop and drive the Centre’s Marketing Strategy and local area campaigns
• Execute National Marketing initiatives
• Manage the Marketing Budget and prepare financial reports
• Liaise with Centre retailers and Community Stakeholders
• Ensure marketing compliance.
• Provide support to the Administration Manager 2 days per week

Reporting to the Centre Manager you will get involved in the coordination of all aspects of administration, account management and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Account management including rental collection, arrears reconciliations and accounts payable
• Preparation of monthly reports & accruals
• Maintenance of tenant/contractor records and files, including public liability details, tenant files, lease and licence agreements, bank guarantees, contracts and correspondence
• Updating and maintaining all lease admin data including interpreting leases, incentive deeds and various commercial documents.
• Review with Property Managers/Finance any account reconciliations in line with lease terms and other agreements
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors
• Assisting Centre Manager with the creation of budgets and reconciliations
• Processing invoices and work orders

We are currently seeking a highly experienced administrative professional who is looking to progress their career in this key support role. Working closely with the Managing Director and the Franchisee’s, this role will provide legal administration, office management and finance administration support to the national business.

The ideal candidate will be highly motivated and passionate about all facets of legal and finance administration and must be process driven and service orientated.  

Key responsibilities include:

• Preparation of all legal documentation required for the renewal of existing Franchise Agreements within the network. 
• Preparation of all documentation for prospective Franchisees that join the PRD network, including initial compliance with ACCC requirements.
• Maintaining and keeping up to date National Franchise Register.
• Maintain local office admin budgets and expenditure to ensure all controllable costs are within budget.
• Coordinate and manage all aspects of staff onboarding and offboarding
• Oversee invoicing for franchise fees, technology fees and other invoices for the network.
• Ensure budget and financial spreadsheets are always maintained and kept up to date.

We are looking for a Reception/Administration Assistant to join our onsite centre management team at Traralgon Centre Plaza. This is a fantastic opportunity to utilise your administration and customer service skills in this varied and valued administrative role.

Reporting directly to the Administration Manager this role is Part-time (3 days a week), you will be involved in all aspects of office administration, reception, account management and lease administration.

Some of the key responsibilities include:

• Welcome and assist all visitors/contractors entering the office in a friendly and hospitable manner while covering the front desk.
• Handle administrative tasks for the centre, such as accounts payable, account reconciliation, and rent collection.
• Manage various lease administration tasks using our property management software.
• Support the Centre Management team with various ad hoc tasks, including administrative duties, marketing initiatives, and retailer support.
• Collaborate closely with team members, tenants, contractors, suppliers, and manage customer inquiries effectively.

Based in our Perth CBD office, this valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to accelerate your career in administration. 

In this key role, you will be responsible for a wide range of assignments which include:

• Preparing, formatting and collating reports, marketing materials, submissions, and other documentation.
• Coordination of client meetings and functions, as well as liaising with and following up on client enquiries.
• Reconciling and actioning invoices, trust accounting and expenses.
• Generating and coordinating the collation of weekly reports.
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence.

We are seeking the expertise of a marketing & administrative professional within our Office Leasing team based in our Perth CBD office. This is a great opportunity to take the next step in your career within a high-performing and collaborative team.

You will be responsible for a variety of tasks which include:

• Preparing, formatting and collating reports, marketing materials, submissions, and other documentation using InDesign.
• Managing internal and external enquiries and correspondence for the team.
• Assisting the marketing team with the coordination of marketing events and campaigns.
• Updating of internal databases.
• Reconciling and actioning invoices and expenses.
• Managing team travel economically, ensuring cost effective airfares and ground transport are arranged.