Total 16 assistant hr manager job vacancies in West Melbourne, Victoria

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety
• Manage the approved OPEX and CAPEX budgets
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with Property Managers to produce monthly client reports as required
• Ensuring all planned preventative maintenance is executed in accordance with schedules

Due to a recent internal promotion in our Office Leasing CBD Team, we are seeking to recruit a proactive and highly organised Senior Team Administrator who is ready to take on the challenge of supporting and partnering with several senior and director level operators. 

With an exceptional level of attention to detail, ability to multitask and meet deadlines, this role offers you the opportunity to utilise your strong administration skill set. There is the potential for growth whilst learning from some of the best in the Property Service Industry.

If you thrive in a busy environment where no two days are the same, then this is the ideal next role for you. Key responsibilities will include:

• Preparation of client correspondence, submission documentation and presentations to a high quality
• Managing online listings on both Colliers website and third-party websites
• Assist in the production of marketing materials
• Preparation of expense claims and credit card statements
• Billing and invoicing of clients, including commission invoices, marketing and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Coordinating travel and accommodation bookings where necessary
• Diary management along with monitoring email messages and prioritising/actioning accordingly
• CRM database management and creation of reports for data tracking

Supporting the Victorian based Tenant Advisory team, you will actively collaborate with our teams nationally on a variety of initiatives to accelerate and celebrate the success of our teams and clients alike. 

This is a 6 month parental leave cover commencing in December 2024. 

Some of your key responsibilities will include:

• Provide secretarial and administrative support to the Head of Tenant Advisory and several senior operatives within the team
• Diary & email management - ensure appropriate times are provided for meetings and work in progress, monitor email messages, maintain National Director’s to-do list and prioritise/action accordingly
• Assist in the production of marketing materials – submissions, marketing briefs, client case studies, bi-monthly updates, quarterly newsletters, social media tiles etc.
• Maintain accurate records of business plans, budgets and financial reports in confidential manner
• Coordinate travel and accommodation bookings where necessary and recovery of expenses from clients where appropriate
• Working with Agent’s to co-ordinate the collations of reports, submissions and other documentation.
• Coordinating and participating in team meetings.
• Update company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate.

Colliers Workplace Management Services seeks an exceptional candidate to join our Workplace Management Services team, who is eager to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and its operations.

Being led by our client's Workplace Services Team, Group Property, and Security team, our Concierge Manager will be the driving force behind our client’s Melbourne workplace initiatives. You will be a pivotal support and leader for our local workplace team, championing workplace objectives and ensuring our service points are efficiently delivered across all sites.

Some of the key responsibilities will include:

• Collaborate with the workplace services teams to ensure aligned office operations. Meet evolving business requirements, delivering optimal efficiency and support.
• Build and maintain, constructive relationships with suppliers and client stakeholders to guarantee seamless business-to-business service delivery.
• Lead the drive for continuous improvement in workplace management services by exploring contemporary solutions and engaging with diverse stakeholders as various enterprise activations take place.
• Serve as the contact and escalation for the workplace service delivery in Melbourne. Develop and foster relationships to assist in the delivery of role expectations especially within the client and lobby areas.

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety
• Manage the approved OPEX and CAPEX budgets
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with Property Managers to produce monthly client reports as required
• Ensuring all planned preventative maintenance is executed in accordance with schedules

Reporting to the Senior Centre Manager and based at West Village, a premium retail asset close to the Brisbane CBD, you will ensure the operations and risk management of the portfolio delivers optimum investment return. Additionally, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the overall performance of the 2 assets (West Village & Yamanto Village) you are responsible for. Your ability to manage budgets effectively, contribute to investment plans and control costs and expenditure will be key to your success.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards
• Undertaking regular re-tendering of service contracts including a review of specifications and role requirements taking into consideration best practice
• Daily on-site contractor management
• Managing and maintaining the high standard presentation and day-to-day operations of the asset, including security, maintenance and safety
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with the Senior Centre Manager to produce monthly client reports as required
• Ensuring all planned preventative maintenance is executed in accordance with schedules and all plant and equipment is maintained to the very highest of standards

As part of our wider Real Estate Management division, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the environmental performance of our clients’ assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards across the business
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety
• Manage the approved OPEX and CAPEX budgets
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with Property Managers to produce monthly client reports as required
• Ensuring all planned preventative maintenance is executed in accordance with schedules

As a seasoned marketing and administration professional, you will excel at managing a variety of tasks and requests that come through from your busy team. This means you’ll have an energetic, proactive attitude and great time management skills. 

You will be involved in implementing strategies to lead and innovate with marketing, position our people as experts and create memorable service experiences for clients and customers.

This includes pitch documents, presentations, Information Memorandums, submissions, email marketing and other marketing materials using business tools.

• Assisting in marketing campaigns including the production of marketing materials and updating websites
• Preparing videos in conjunction with professional videographers
• Preparing property reports, submissions, presentations, contracts, statutory and standard forms
• Prioritising requests from your team, including staff working remotely
• Managing internal client database
• Coordinating client and departmental meetings, including taking minutes and preparing agendas
• General administration including travel bookings, invoicing and expense claims management
• Working in collaboration with the National Marketing Manager for Investment Services and wider marketing team to promote the Colliers brand and position our team as experts

Reporting to the Centre Manager you will get involved in the coordination of all aspects of administration, account management and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Account management including rental collection, arrears reconciliations and accounts payable
• Preparation of monthly reports & accruals
• Maintenance of tenant/contractor records and files, including public liability details, tenant files, lease and licence agreements, bank guarantees, contracts and correspondence
• Updating and maintaining all lease admin data including interpreting leases, incentive deeds and various commercial documents.
• Review with Property Managers/Finance any account reconciliations in line with lease terms and other agreements
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors
• Assisting Centre Manager with the creation of budgets and reconciliations
• Processing invoices and work orders

You will manage the relationship with the service providers, whilst also making recommendations to improve the environmental performance of our client's assets. Your ability to manage budgets effectively and contribute to investment plans to maximise asset values will also be key, as will the ability to control costs and expenditure. This role will be based onsite with the client on a 6 month contract. 

• Ensuring building compliance and driving initiatives on engineering standards across the business.
• Developing and enhancing the team’s portfolio of services.
• Managing the presentation and day-to-day operations of allocated properties, including security, maintenance and safety.
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues.
• Reviewing the monthly operating expenditure against budget.
• Working with Property Managers to produce monthly client reports as required.
• Managing data within the facilities management software.
• Ensuring all planned preventative maintenance is executed in accordance with schedules.
• Ensuring each asset remains compliant with the required standards.
• Monthly reporting on the operation of each asset.

The Assistant Workplace Manager plays a pivotal role within our Workplace Management Services Team on site with our client partner. This role works closely with the Workplace Manager and National Workplace Manager to ensure the delivery of exceptional tenancy support and uphold the highest standards of workplace efficiency and productivity. This position requires a proactive approach to service delivery, ensuring client satisfaction while adhering to service level agreements and key performance indicators.

• Supervise the delivery of Workplace Support services with particular focus on space management, meeting room use and space presentation
• Deliver best-in-class Client and Employee workplace experiences
• Oversee Help Desk operations including Access Card management, locker allocation, and Environment Health and Safety compliance
• Maintain the presentation and cleanliness of the tenancy
• Ensure the delivery of contracted Workplace services in line with SLAs/KPIs.

Step away from the traditional support role and get involved in unique business activities working within our market leading Tenant Advisory team.

Based in the Melbourne CBD office this sought after role presents you with a fantastic opportunity to utilise and further enhance your strong administration and interpersonal skills.  Supporting the Victorian based Tenant Advisory team, you will actively collaborate with our teams nationally on a variety of initiatives to accelerate and celebrate the success of our teams and clients alike.

Some of your key responsibilities will include:

• Provide secretarial and administrative support to the Head of Tenant Advisory and several senior operatives within the team
• Diary & email management - ensure appropriate times are provided for meetings and work in progress, monitor email messages, maintain National Director’s to-do list and prioritise/action accordingly
• Assist in the production of marketing materials – submissions, marketing briefs, client case studies, bi-monthly updates, quarterly newsletters, social media tiles etc.
• Maintain accurate records of business plans, budgets and financial reports in confidential manner
• Coordinate travel and accommodation bookings where necessary and recovery of expenses from clients where appropriate
• Working with Agent’s to co-ordinate the collations of reports, submissions and other documentation.
• Coordinating and participating in team meetings.
• Update company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate.

An opportunity has arisen for an Executive Assistant to join our highly successful and market leading Residential team.

Based in the Melbourne CBD office above our state-of-the-art project showroom, you will work directly with our two Residential Victorian Leaders as well as our National Director of Operations, providing high level administrative support, whilst also supporting the day to day running and operations of the Residential office and its people.

This multi-faceted role will provide you with exposure to all areas of the business, and suit someone who thrives in a fast paced environment.

Your key responsibilities will include:

• Support Directors with their day to day administration;
• Assist with preparation of client presentations and reports;
• Ensure all systems, registers, filing are maintained and up to date;
• Document and report on business support processes;
• Support, facilitate and implement projects to deadline;
• Resolve issues and refer enquiries to relevant departments and managers;
• Support the role out of any IT, Finance, HR and/or Legal team initatives;
• Support in the management of the front of house area (Receptionist);
• Onboarding new staff members; and
• Assist with other administrative/adhoc duties as required.

An exciting opportunity has arisen for an experienced property professional to join our highly successful relationship division within our Residential team.

Based in the Melbourne CBD office above our state-of-the-art project showroom, this role will see you manage the ongoing relationships with our partner sales agents.  Working closely with our Directors of the business and project managers, you will play a key role in assisting our partner agents to make sales in various apartments projects through effective customer service and fostering existing and new relationships.

Working in a highly successful and driven team, this role will see you utilise your relationship building skills coupled with your understanding of the sales and contract administration process.

You will successfully achieve this by:

• Establishing and maintaining effective relationships that provides a platform for partner agents to make sales in allocated projects
• Present to partner agents on all facets of your allocated projects and be the ‘go to person’ for all queries
• Manage the sales process and assist partner agents as required
• Coordinate and engage with partner agents including negotiating commission rates, agency agreements and access to projects / properties
• Assist in the coordination of partner agent events to promote allocated projects
• Prepare and develop the appropriate tools and investment reports to assist with partner agents achieving sales
• Maintain and promote Colliers projects and brand

The Occupier Services business provides end to end property services for corporate occupiers. Services range from managing lease terms and expiries for entire property portfolios, to disposing redundant assets, new site selection and acquisition, tenant advisory, workplace strategy, design & architecture, project management, technology services, and six-star concierge and workplace services.

We are currently seeking an experienced and motivated Portfolio Manager in a fixed term contract capacity, where you will be responsible for the account and transaction management of a major industrial property portfolio.

• Negotiation of all lease requirements for the client, renewal of leases, lease surrenders and make goods.
• Ongoing client liaison and relationship development.
• Providing advice to clients on strategic property solutions including site selection and evaluation, procurements & maintenance, business case development & site divestment
• Preparation of Legal lease instructions and review of lease requests as required.
• Managing critical Lease dates and processing Lease renewals, options and rent reviews.
• Database management of leasehold and freehold properties
• Overseeing the preparation of detailed monthly reports of portfolio management activity.
• Prepare market rental assessments and undertake rental benchmarking assessments as required. 
• Strategically plan for CAPEX requirements
• Develop and maintain detailed descriptions of standard operating procedures (SOPs) for each role (e.g., commercial property management, facilities management), reviewed & updated as required.

Reporting to the Senior Centre Manager and based at West Village, a premium retail asset close to the Brisbane CBD, you will ensure the operations and risk management of the portfolio delivers optimum investment return. Additionally, you will manage key relationships with tenants and service providers, whilst also making recommendations to improve the overall performance of the 2 assets (West Village & Yamanto Village) you are responsible for. Your ability to manage budgets effectively, contribute to investment plans and control costs and expenditure will be key to your success.

Other key accountabilities include:

• Ensuring building compliance and driving initiatives on engineering standards
• Undertaking regular re-tendering of service contracts including a review of specifications and role requirements taking into consideration best practice
• Daily on-site contractor management
• Managing and maintaining the high standard presentation and day-to-day operations of the asset, including security, maintenance and safety
• Developing strong relationships with internal and external stakeholders, including tenants, clients, contractors and colleagues
• Reviewing the monthly operating expenditure against budget
• Working with the Senior Centre Manager to produce monthly client reports as required
• Ensuring all planned preventative maintenance is executed in accordance with schedules and all plant and equipment is maintained to the very highest of standards