Total 2,645 medical officer job vacancies in Others category in Australia

We Are Social is currently seeking an Accounts Payable Officer to join our Finance Team. In this role, you will play a crucial part within the agency, closely collaborating across all departments.

"If you enjoy working in a fast-paced environment, collaborating with other colleagues in the business while maintaining attention to detail, this role might be for you." - Dave Munro, Finance Director APEC

Please note that this is a maternity leave cover position for 12 months starting around March 25, and the role is part-time (3 or 4 days a week).

KEY RESPONSIBILITIES

This role is designed for someone who is a self-directed learner and is comfortable working on the following deliverables:

Accounts Payable:

• Manage and process supplier invoices, staff expenses, corporate credit cards, Weel account (virtual credit card), and Uber account transactions (around 100 transactions per week).
• Prepare and review WorkBook weekly payment proposals for approval by the Finance Director
• Weekly payment run for international and local suppliers
• Promote We Are Social finance processes, share your knowledge with those around you, and use the expertise available to broaden your own development.

Relationship Management:

• Develop strong relationships across the business
• Contribute to a thriving agency culture

While the specific content of your role is clearly defined, the nature of the demands placed on us by our clients means that this role will evolve over time and needs a ‘can do’ approach.

ROLE SPECIFIC REQUIREMENTS

For this role, we are looking for someone with:

• Minimum 2–3 years of experience working in the finance department.
• Attention to detail in a fast-paced environment.
• Naturally process-driven but can also think outside of the box
• Collaborator and good communicator (written and verbal).
• Confidence with IT (especially Excel and any financial software packages).
• Discreet and trustworthy.
• Australian working rights.

WHAT’S IN IT FOR YOU? 

• The opportunity to join the world’s leading social specialist network with over 1300 social experts in 19 offices around the world.
• Flexible work arrangements and a dog-friendly, modern office in Chippendale.
• Loads of team bonding opportunities including Wellness Wednesday’s and Cocktail Friday’s.
• Volunteer days, quarterly awards, employee assistance program and more….

ABOUT WE ARE SOCIAL

We Are Social is a socially-led creative agency operating globally at the forefront of marketing and culture. We are the world’s leading social specialist network: Over 1300 social experts in 19 offices around the world proving the power of social thinking to drive business value. We help brands immerse their stories in the real conversations their audience are having. We generate sharp strategies and inspiring campaigns, based on social insights for forward-thinking brands like Samsung, TikTok, Audi, Mastercard, Kayo, PWC and Colgate.

We’re focused on creating ideas worth talking about. How do we do that?

• We put social thinking at the centre of what we do.
• We connect people and brands in meaningful ways.
• We create ideas worth talking about.
• We Are Social.

Here in Sydney, we are a group of people from different walks of life, united by a passion for popular culture. We Are Social is an equal opportunity employer, we value diversity of thought and experience at our company. Learn more about our culture and our work.

INTERESTED?

Are you interested in the opportunity you just read? If you have any questions, don’t hesitate to contact Sangita de Jong (People & Culture Manager at [email protected]). You can apply by sending us your CV and cover letter. In the interview process, you will meet, among others, Dave Munro (Finance Director APAC) and Vijya Patel (Revenue and Billings Officer)

About the role:

We are currently seeking a Claiming Officer to join our Claiming and Collections team within the Finance department. In this role, you'll work alongside experienced Claiming Officers, managing Home Care Package subsidy claiming. Your key responsibilities will include validation of the monthly claim, verifying remittances (involving some complex Excel reconciliations), analysing monthly claims, and posting any adjustments needed. You'll also have the chance to liaise with relevant government departments to resolve claim discrepancies and assist our elderly customers and/or their next of kin in understanding statements, invoices, etc.. Some general administrative functions for Accounts Receivables will also be part of your responsibilities.

But here's the exciting part – you won't be on your own. You'll have the support of a seasoned team to guide you. This role isn't just about what you bring to the table now; it's about the opportunity to develop and implement enhancements to our processes, reduce risk, and optimise results. Plus, you'll get to grow your knowledge of the Aged Care industry.

If you're eager to learn, open to mentorship, and ready to take your first steps in this dynamic field, we encourage you to apply.

About you:

• Tertiary qualifications
• Experience working with Aged Care/Home Care Packages - highly desirable but not essential
• Intermediate to advanced Excel skills
• Knowledge of Visual Basic - preferred but not essential
• Good working knowledge of large ERP systems such as Salesforce
• Ability to meet strict deadlines
• Strong organisation and analytical skills
• Ability to build strong internal relationships including working within a multidisciplinary team
• Ability to work independently and proactively, identifying issues and potential solutions

About KinCare:

We have a 30-year track record of supporting older Australians to live independently. We’re committed to improving the quality of life and health & well-being for our customers through tailored in-home care services.

It’s really the people here who make it a great place to work. When you come to work for us, you can be sure that you will be inspired and challenged every day. Each day you will be surrounded by passionate, committed colleagues and get to build some meaningful connections. You will also receive the support and training you need for a rewarding long-term career. As a family-orientated company, we believe time at work and at home matters. We are all about work-life balance and flexibility.

Prior to commencement, every successful candidate must complete a mandatory National Police check, Work Rights check and provide proof of COVID-19 vaccination.

If this sounds like the role and workplace for you, apply now!

For more information, visit www.kincare.com.au or contact our Talent team at [email protected].

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.

BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 15,000 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes.

The Opportunity

Come and discover the opportunity to join our manufacturing business in our Supply Chain team as a Port Kembla Steelworks Fulfilment Officer. In this role, you will play a critical role to ensure that our products are being delivered to our customers in full and on time (DIFOT).

The Opportunity

Your primary focus will be to maximise our customer experience as you manage our inventory and influence the product flow through your interactions with our scheduling, logistics and customer service teams. You are passionate about creating smart solutions and enjoy working with cross-functions to drive better communication and streamline processes.

What Will You Do?

As someone who likes variety, you can juggle numerous priorities and stakeholder expectations to reach favourable outcomes for customers and our business. You will:

• manage inventory for best customer delivery outcomes whilst maximising BlueScope financial outcomes
• assist in prioritising customer orders
• collaborate with internal stakeholders to provide solutions and deliver product in line with customer business needs
• plan and coordinate the flow of product through the various stages of the finishing process
• offer improvements with our systems and processes, to strengthen capability for internal teams and customers

More About You

As an experienced professional with a background in customer service, supply chain, warehousing or logistics, you will be relied on to deliver our business needs and create smart solutions.

You will also bring:

• strong commitment to providing and fostering an exceptional customer experience
• superior attention to detail with the ability to resolve issues and identify solutions
• the ability to work with ambiguity and constant change in a fast-paced environment
•  computer competency with the ability to learn new systems and proficiency in Microsoft Suite (ie Excel)
• a commitment to your own safety and wellbeing while caring for others

Why BlueScope

As BlueScope continues to go from strength to strength, a career with us provides you with the opportunity to grow and be rewarded. At BlueScope, you will:

• create and deliver innovative solutions that drive transformation in our business
• make an impact that really does shape the world we live in
• keep growing through continuous learning and development opportunities
• enjoy the sense of belonging that comes from working with people who genuinely look out for one another

At BlueScope, our people are our strength, and we don’t say that lightly. We want our people to be successful, and to be safe. We offer work-life flexibility through our B-flex program and make sure our inclusive work environment welcomes people of all backgrounds. We’re passionate about driving sustainability outcomes that matter to our communities, including action on climate and our 2050 net zero goal. And we’ll do this through Our Purpose: We create and inspire smart solutions in steel, to strengthen our communities for the future.

Come and discover us at bluescope.com/life-at-bluescope/careers.

Together we can make a world of difference.

Applications close Thursday 8th February 2024.

BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 15,000 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes.

The Opportunity

Come and discover the opportunity to join our coated manufacturing business in our Springhill Supply Chain team as a Order Fulfilment Improvement Officer. In this role, you will play a critical role to ensure that our products are being delivered to our customers in full and on time (DIFOT).

Reporting to the Fulfilment Leader, you will support the day-to-day fulfilment operations as well as lead a number of business improvement projects to enhance our service with cost, quality and safety in mind.

Your primary focus will be to maximise our customer experience as you manage our inventory and influence the flow of product through your interactions with scheduling, logistics and customer service. You will create smart solutions and enjoy working with cross-functional teams to drive better communication and streamline processes.

What Will You Do?

As someone who likes variety, you can juggle numerous priorities and manage stakeholder expectations to reach favourable outcomes for customers and our business. You will:

• plan and coordinate the flow of product through the various stages of the order life cycle
• demonstrate attention to detail with the ability to resolve issues and identify solutions
• deliver improvements by streamlining processes and embedding standardisation through reporting
• co-ordinate service implementations and reviews for the supply chain team
• provide coverage for fulfilment officers and service centre schedulers
• develop adhoc reporting and analysis, working within the team and externally with key members across the business (logistics, customer service, operations)

More About You

As an experienced professional with a background in customer service, supply chain, warehousing or logistics, combined with solid analytical skills, you will drive and implement solutions, always maintaining a strong customer focus.

You will bring:

• relevant tertiary qualifications (supply chain, warehousing or logistics)
• a positive can-do attitude with a passion for problem solving and continuous improvement
• effective relationship management and influencing capability
• be a team player with the ability to work collaboratively with a variety of internal and external customers
• have experience working in fast paced environments and be comfortable with change
• demonstrate experience with reporting applications (ie Microsoft Excel and Powerpoint including strong proficiency with pivot tables, lookup formulas etc)
• demonstrate experience with various IT systems and platforms (ie SAP, D365, Power BI, OTIS).

Why BlueScope

As BlueScope continues to go from strength to strength, a career with us provides you with the opportunity to grow and be rewarded. At BlueScope, you will:

• create and deliver innovative solutions that drive transformation in our business
• make an impact that really does shape the world we live in
• keep growing through continuous learning and development opportunities
• enjoy the sense of belonging that comes from working with people who genuinely look out for one another

At BlueScope, our people are our strength, and we don’t say that lightly. We want our people to be successful, and to be safe. We offer work-life flexibility through our B-flex program and make sure our inclusive work environment welcomes people of all backgrounds. We’re passionate about driving sustainability outcomes that matter to our communities, including action on climate and our 2050 net zero goal. And we’ll do this through Our Purpose: We create and inspire smart solutions in steel, to strengthen our communities for the future.

Come and discover us at bluescope.com/life-at-bluescope/careers.

Together we can make a world of difference.

Applications close Monday, 5th February 2024.

The role

We are looking for a Senior Payroll Officer to join our Finance team at our Prestons site in Southwest Sydney.

Our payroll team are responsible for managing the payroll across Australia and New Zealand. Reporting through to the Group Payroll Manager, you will be responsible for the following:

• Coordination of new employee documents
• Separation of employment activities
• Master file maintenance and updates
• Leave management (Kronos and ConnX)
• Weekly and Monthly payroll processing (MicrOpay)
• Month end reporting

This is a typical fast paced Payroll Officer role where you can bring to life your ‘do it right the first time attitude’, your love for following processes and procedures, and your passion for teamwork.

About you

You will have the normal requirements of an experienced Payroll Officer, and if you can tick the box on the details below, then we want to hear from you!

• Previous experience (3-5 years) in full function payroll
• Be helpful and have the mindset that nothing is too much of a problem for you
• Have strong computer skills within the Microsoft Office suite
• Be known as someone who has a keen eye for detail and produces accurate work
• Experience with month end statutory reporting (superannuation and payroll tax)
• Experience using MicrOpay, and it would be great if you have used Kronos and ConnX as well!
• Experience collaborating effectively with HR

What’s on offer?

Aside from a supportive, collaborative culture where you’ll be set up for success and know that you’re making a real difference from day one, we’ll also offer you:

• Flexible and Hybrid working options
• Competitive remuneration
• An immersive onboarding program to set you up for success
• Opportunities to learn and grow through our Learning & Development programs
• ‘Great Rewards’ program - exclusive access to discounts and cashback rewards at your favourite stores

As well as other great benefits like discounted health insurance, financial advice, annual flu vaccinations, access to a range of online fitness programs via our Wellbeing Centre...and much more!

What’s it like to work with us?

Culture is key for us, and our people come from a variety of backgrounds and industries. We all share a common purpose of bringing to life all three of our cultural pillars: We are Customer Focused; We are One Team and We Care For Each Other. Our passion and dedication are evident in how we work together to ensure everyone achieves our goals and that we all play in a role in making GWA a great place to work.

Our success is driven by a global team that share a passion to be the trusted and integrated solutions partner in the delivery of sustainable water solutions for bathrooms, kitchens, and laundries.

GWA is on a journey from Good to Great, and we are looking for people who are excited by change and want to make a difference. We care for each other and encourage people to take the lead to deliver superior solutions for our customers and consumers.

Our purpose

Since 1886, the experts at GWA have designed innovative, high-quality products for homes and offices. We have market leading, iconic brands including Caroma, Methven, Dorf and Clark.

As an ASX listed company, at GWA our purpose is to make everyday water experiences extraordinary. Water scarcity affects all communities and given that our consumers enjoy experiencing our products every day, we are proud to help save millions of litres of water each year.

Join us

Build your career with us and work with great people, great brands and a business with a history of strong growth. All you need to do is hit the apply button and be part of a company that is focused on delivering great customer experiences!  For more information, please contact Emma Mahoney, Talent Acquisition Manager ([email protected]) / Emily Jaajaa, Talent Acquisition Specialist ([email protected])

GWA Group does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.  We welcome and encourage applications from people of Aboriginal and Torres Strait Islander descent. 

Don't let a perceived lack of experience hold you back – we value passion, potential, and a willingness to learn. Join our team and seize the opportunity to grow and excel in a supportive and dynamic environment!

You must be a citizen or permanent resident, or hold all the relevant employment visas and other approvals for the location of this position to apply for this role.

Please note that we are not accepting applications from agencies at this time. 

We currently have a rare and exciting opportunity for a professional and dedicated Administration Officer to join our supportive and collaborative team in our Head Office in Maroochydore on a full time basis. 

This role will be responsible for providing exceptional administration support to our friendly and successful finance team. This is an excellent opportunity to gain valuable finance experience, with extensive training provided. 

Key Responsibilities include: 

• Monitoring and assisting incoming queries via email, phone and help desk
• Assisting with bank reconciliations
• Assist with the AP function
• Process AP runs as required
• Daily/ weekly standard allocations and reports
• Creating and distributing reports
• Processing and releasing daily and end of month payments
• Providing outstanding customer service to both internal staff and external customers
• General administration support as required

As an active member of the Executive Team and a trusted advisor to the CEO, this role will shape corporate strategy and provide financial and commercial advice to inform investment decision making. It will also ensure statutory and regulatory compliance for all Tattarang entities.

Key Responsibilities:

• Provide leadership, direction and management of the finance team.
• Advising on the financial and treasury implications of investment opportunities and decisions. 
• Managing relationships with banks and other funders across the capital structure.
• Managing financial risks such as interest rates, FX and investment of surplus funds.
• Oversight of finance systems and policies, ensuring they are fit for purpose.
• Building strong relationships with the broader team, Board, and Founders

• ASX 300 listed financial services organisation
• Flexible & hybrid working arrangements
• Sydney location

Do you want to:

• work in an organisation where 98% of all team members believe that their manager genuinely cares about their well-being and feels valued?
• understand the strategic direction of your organisation and how your effort contributes to success?
• work in an inclusive environment who is proudly a WGEA Employer of Choice for Gender Equality?
• work for a climate Active CERTIFIED Carbon Neutral fleet management organisation?
• be recognised and rewarded for your performance?
• work for an organisation where ‘C-A-R-E’ are their values?
• have career opportunities, a voice that’s heard, and a fast-paced, dynamic yet flexible working environment?

If so, then FleetPartners Group might be the place for you.

FleetPartners Group is an ASX 300 listed financial services, vehicle management, and employee benefits company. We support all types and sizes of businesses to acquire and effectively manage their vehicles, with over 93,000 vehicles currently under management. We also help everyday Australians to maximise their salary by administering employee benefit programs and help them to get into the car of their dreams.

Who we’re looking for:

We are looking for an experienced…….

Lead by example in assisting with meeting the organizational and departmental objects whilst mentoring, training and providing the necessary support to the team.

This role will report to the Collections Team Leader, this role involves liaising with internal and external staff, customers and related stakeholders to reduce the risk and delinquency of the Fleet portfolio.

What you’ll be doing:

You will be responsible for……

• Manage a portfolio of delinquent contracts across AU and NZ
• Identify and manage contracts that move into Financial Hardship, Administration and/or Liquidation
• Issue repossession and legal instructions when required and manage process
• Maximise asset disposal returns when vehicles are repossessed and/or returned, coupled with end of term obligations such as unfair wear and tear costs

• Good analytical ability, excellent attention to detail with strong time management and planning skills
• Strong Knowledge of contracts that fall into Administration, Liquidation and the legal process
• Competent in issuing instructions for repossession of vehicles and issuance of legal referrals
• Sound knowledge of compliance and legislative requirements (Equifax, Privacy Act and National Privacy Principles)
• Candidate with experience in dealing with operating and finance vehicle leases will be preferred

• 7 additional days of annual leave per year.
• 16 weeks paid parental leave for primary careers, regardless of gender and with no minimum tenure and 4 weeks paid leave for secondary carers.
• a ‘Dress for your Day’ policy.
• flexible and hybrid working arrangements.
• an extensive range of other employee benefits.

Job Description

• Permanent Full-time position (Monday to Friday)
• Not For Profit Salary Packaging (Pay less Tax)
• Choose your office, Casula, Waterloo or Lewisham 
• Leading Aged Care Provider offering job stability and a great team! 

We have an exciting opportunity for an energetic and customer-centric individual who loves variety and thrives in a busy and integral position. Join our Health & wellness team in Home and Community Services. 

This role will be assisting with the onboarding of our aged care clients into various health & wellness programs. This role will require strong time management and prioritizing skills, combined with your sense of urgency will aid in your success to manage leads and identify opportunities during the onboarding process. This role is fast paced with key deliverables and would be a perfect fit for an experienced administrator wanting a challenge or to take their next step! 

Your days will include;

• Responding to client incoming calls and emails for Health and Wellness programs
• Assisting clients to seek referrals with My Aged Care
• Assisting with program recruitment strategies such as mail outs, outbound phone calls and other promotional activities  
• Onboarding clients into Catholic Healthcare systems
• Some travel within the region required to Wellness Hubs or Day Centers 
• Coding and reconciling invoices and forwarding to Regional Manager/  Business Manager  
• Assist internal staff/teams with requests and enquiries  
• Other adhoc administration duties as they arise

The ideal applicant will have; 

• Desire and ability to engage a diverse range of clients and referrers primarily through phone and email correspondence 

• Passion in supporting older people in improving their health and wellness  

• High level of computer literacy with the ability to learn internal systems 

• Timely & accurate record keeping - client interactions & status 

• Proficient Data Entry skills with high level of accuracy 

• Ability to provide a seamless and supported hand over to business partners 

• Must be able to provide evidence of Covid19 immunisation 

• NSW Drivers Licence and access to a registered and insured vehicle 

Catholic Healthcare promotes the dignity, life and spirituality of older people through connected and inclusive communities across residential aged care, home and community services and retirement living across NSW and SE QLD.  Our values of Courage, Compassion and Integrity sit at the core of everything we do.  

Why you'll love working with us;

• Build a career with a successful and leading values-based organisation
• Not For Profit Salary Packaging (Tax benefits that increase your take home pay)
• Scholarships available for those interested in further study!
• Access to over 800+ plus gyms and pools with Fitness Passport 
• Access to Employee Assistance Program 
• Long service leave after 5 years  

Sound like you? Apply Online now

Please note that pre-employment checks (including Police) will be completed for all preferred candidates before an Offer is made.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance we’ll be in touch.

About frank green

frank green isn’t a person, it’s a philosophy. We are frank about living green.

Our purpose is to stop single-use plastics. So, we create beautifully designed, functional, and innovative sustainable products that fit into your life, that you love to use and reuse, over and over again. Because we want to give people around the world the power and desire to make easy, sustainable change.

Your New Role

Based at frank green Operations in Dandenong South our Accounts Payable Officer is a key player in our finance team. You'll be ensuring the seamless flow of financial transactions, collaborating closely with the Finance Manager, you'll tackle various responsibilities, such as invoice processing, reconciliations, and maintaining positive vendor relationships. Your attention to detail and financial acumen will contribute to the overall efficiency of our finance operations.

Your Day to Day

• Efficiently process a high volume of invoices, adhering to company policies and regulatory requirements.
• Manage vendor relationships, address inquiries, and promptly resolve discrepancies.
• Conduct regular reconciliations of vendor statements, ensuring accurate accounting records.
• Process employee expense reports, verify receipts, and ensure compliance with company policies.
• Execute payment runs in multiple currencies, managing cash flow considerations.
• Stay updated on taxation and regulatory changes, ensuring compliance in accounts payable activities.
• Maintain accurate records of financial transactions, invoices, and payment documentation.

Your Skills

• Precise data review and analysis skills for accurate financial transactions.
• Strong verbal and written communication skills for professional interactions with stakeholders.
• Proven ability to prioritise, meet deadlines, and manage multiple tasks simultaneously.
• Team player with a positive collaborative attitude.
• Proficiency in accounting software (e.g., SAP, QuickBooks) and Microsoft Excel.
• Sound analytical and problem-solving skills for informed decision-making.
• Adaptability to changing priorities in a fast-paced environment.
• Knowledge of processing Foreign Exchange payments in multiple currencies across entities.

The Perks

• A culture of smart, engaged, values driven people, where everybody’s voice matters.
• Staff discount on frank green products.
• Celebration birthday day off as paid leave.
• Plenty of autonomy and opportunity to grow.
• Fun and inclusive staff events and celebrations.
• Dog friendly offices.

Our Culture:

At frank green, we strongly believe in diversity and inclusion, and we make sure that our people feel welcome and our culture incorporates everyone's perspectives and experience.

We're creative, pragmatic and driven by the pursuit of “anything is possible”, but there's enjoyment in every meeting because we thoroughly enjoy the work we do and the impact it has. We're constantly growing, learning, adapting, and trying new things.

To Apply

We are always excited to hear from passionate, talented people. If this position sounds like your next job hit APPLY NOW!

The Game Changers:

At AP+ we're changing the game! We're doing big things, and we can't do it alone. We're part of a big ecosystem, and we know teamwork and passion for our purpose is what will make us successful. We value the unique talents, perspectives, of all our employees. This includes people of all gender identities and sexual orientations, First Nations Peoples, people of all abilities and diverse backgrounds, as well as their families. AP+ brings together Australia’s three domestic payment providers, BPAY Group, eftpos and NPP Australia, into one integrated entity. Bringing these businesses together enables AP+ to create a more competitive and coordinated Australian payments organisation that is strategically placed to respond to the impacts of regulatory and technological change today, and into the future.

The Purpose:

At AP+, we rely on a meticulous financial system to drive our business forward. The Accounts Payable department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. We are searching for a skilled financial specialist to join our AP team to help process, track, and record payments in an accurate, efficient, and timely manner.

This role calls for someone with a keen eye for detail, willing to work independently and with a passion for financial excellence.

You will be responsible for:

• The end to end Accounts payable process
• Coding and matching invoices to Purchase Orders
• Credit card and bank reconciliations
• Supplier & internal query resolution
• Assist with month-end procedures
• Monitoring Finance mailbox

In order for you to be successful in the role, you’ll have:

• 2+ years of proven experience in an Accounts Payable position
• Experience with credit card and bank reconciliations
• Excellent attention to detail and accuracy
• Effective communication and interpersonal abilities
• Previous experience with NetSuite desired but not essential

What’s Next:
We know applying for a role can be a nerve-wracking experience, so we endeavor to review applications and plan to schedule screening interviews within the next two weeks. If you are among selected candidates, we’ll be in touch to schedule a phone interview. In any case, we will keep you posted on the status of your application.
We want to remove all barriers to inclusion so if you need advice or support with your application, we’re here to help. Please reach out to [email protected] We also encourage you to let us know your pronouns at any point during the recruitment process.

 AP+ are not partnering with Recruitment agencies for this role.

About the Opportunity

Reporting to the Executive Director, Oceans. The successful candidate will provide exceptional administrative and operations support. Working collaboratively with other Focus and Enabler areas, and Corporate Services as part of our matrix structure. Including supporting the Oceans leadership team on accounting, people, recruitment, IT, and other administrative matters as required.

This role facilitates and coordinates, tracks, and prioritises a range of critical tasks and projects in support of the broader Oceans team including:

• Managing and coordinating the day-to-day operation schedules, calendars, and appointments for complex meetings, and domestic/international travel arrangements across multiple geographies and time zones.
• Coordinating team meetings, preparation of agendas, capturing action items and arranging attendance of guest speakers. 
• Managing logistics, scheduling, planning, and disseminating of materials for events, expeditions, workshops and interface with Chair and Co-Chair Offices.
• Records and data management including, but not limited to, management of Microsoft Teams pages, SharePoint site and maintaining an organised filing system.
• Management of administration and travel budget items, including overseeing expense reporting.

The successful candidate will also manage one direct report and supervise and manage the workload of Administration Coordinators responsible for planning and management of domestic and international travel, expense management, purchase requisition and invoicing support. Supporting events and meeting coordination for program heads.

Life in the Business Support team:

Reporting to The Business Support Lead, this position supports our Accounts Payable function, focusing on processing and executing financial transactions, and data management in a high-volume environment.

This is a rewarding and fast-paced position that requires someone who loves problem solving, who thrives under pressure, meets deadlines, and is highly organised. 

Your role responsibilities will involve but not be limited to:

• Processing transactions efficiently and accurately on a daily basis, as well as data entry
• Ensuring compliance: certifying all transactions are processed in compliance with relevant regulations, policies, and procedures
• Conducting regular audits, implementing controls, and developing new processes and procedures
• Building strong relationships with internal stakeholders and external clients to ensure that transaction processing runs smoothly and efficiently
• Continuously improving processes, reviewing, and improving transaction-processing procedures to ensure that they are efficient, accurate, and compliant
• Liaising with the Business Lead to embed best practice across the accountable areas to enable cost analysis