Total 29 assistant hr manager job vacancies in Others category in Australia

We are looking for an administration professional to join our onsite centre management teams at Belrose and Leichhardt. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Reporting to the Senior Centre Manager, this full-time role will be involved in the coordination of all aspects of office administration, reception, account management and extensive client/tenant liaison.

Some of your key responsibilities will include:

• Working closely with fellow team members, tenants, suppliers.
• Handling enquiries from customer, tenants, owners & contractors.
• Preparation of reports and  correspondence.
• Assisting centre management with the preparation  of budgets and reconciliations.
• Processing of invoices, work orders and lease administration.
• Account management including rental collection, arrears reconciliations and accounts payable.

Our Occupier Services business facilitates the real estate needs of large national and multinational occupiers. Join our team as a Senior Leasing Manager and deliver unrivalled leasing services to our client, a large Telco with a national footprint. You will be involved in negotiating the leases, across various asset types through metro and regional Australia. 

Based in North Sydney, you will utilise your effective relationship management and leasing expertise to meet leasing requirements for our client. 

Key responsibilities in this role will include: - 

• Delivery of leasing services to clients as per client contract 
• Successful lease renewals and reduced rental negotiations 
• Ongoing client relationship management. 
• Increasing the average tenure term across the portfolios 

Due to a recent internal promotion in our Office Leasing CBD Team, we are seeking to recruit a proactive and highly organised Senior Team Administrator who is ready to take on the challenge of supporting and partnering with several senior and director level operators. 

With an exceptional level of attention to detail, ability to multitask and meet deadlines, this role offers you the opportunity to utilise your strong administration skill set. There is the potential for growth whilst learning from some of the best in the Property Service Industry.

If you thrive in a busy environment where no two days are the same, then this is the ideal next role for you. Key responsibilities will include:

• Preparation of client correspondence, submission documentation and presentations to a high quality
• Managing online listings on both Colliers website and third-party websites
• Assist in the production of marketing materials
• Preparation of expense claims and credit card statements
• Billing and invoicing of clients, including commission invoices, marketing and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Coordinating travel and accommodation bookings where necessary
• Diary management along with monitoring email messages and prioritising/actioning accordingly
• CRM database management and creation of reports for data tracking

Put your attention to detail and eye for formatting into place whilst supporting a dynamic team in our agency business. You will provide daily administrative support to a team of agents and assist with the coordination of department sales and marketing initiatives.

Based in our Newcastle office, this fast paced and valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to utilise your background in property, strong administration, and organisation skills in this autonomous role.

Some of your key responsibilities will include:

• Production, proofing and formatting of property reports, submissions and other client documentation.
• Creating innovative and impactful content in submissions and IMs
• Preparation of marketing collateral and implementation of marketing campaigns.
• Assist with administration duties including lease and sale administration, financial management procedures, phone support and preparation of reports and presentations.
• Creating, maintaining and updating database systems and research spreadsheets. 

Colliers Workplace Management Services seeks an exceptional candidate to join our Workplace Management Services team, who is eager to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and its operations.

Being led by our client's Workplace Services Team, Group Property, and Security team, our Concierge Manager will be the driving force behind our client’s Melbourne workplace initiatives. You will be a pivotal support and leader for our local workplace team, championing workplace objectives and ensuring our service points are efficiently delivered across all sites.

Some of the key responsibilities will include:

• Collaborate with the workplace services teams to ensure aligned office operations. Meet evolving business requirements, delivering optimal efficiency and support.
• Build and maintain, constructive relationships with suppliers and client stakeholders to guarantee seamless business-to-business service delivery.
• Lead the drive for continuous improvement in workplace management services by exploring contemporary solutions and engaging with diverse stakeholders as various enterprise activations take place.
• Serve as the contact and escalation for the workplace service delivery in Melbourne. Develop and foster relationships to assist in the delivery of role expectations especially within the client and lobby areas.

We are now seeking a strong administrator to support a small dynamic team based at Karratha City Plaza. Reporting to the Centre & Operations Manager you will get involved in the coordination of all aspects of office administration, day to day centre marketing and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Provide support to the Centre Management team in the day to day running of the centre.
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors.
• Co-ordinate marketing campaigns & support the marketing strategy.
• Preparation of monthly reports, letters, emails and presentations.
• Processing invoices & work orders and maintain the contractor process.
• Maintain accurate tenant & client databases.
• Co-ordinate Centre Community bookings, liaise with stakeholders and drive community engagement.  

Based in our Sydney CBD office, this is a fantastic opportunity to join one of our highly successful Valuation & Advisory Services teams in an administrative support role. You will provide comprehensive administrative support to the team to ensure detailed, accurate and structured reporting for clients is maintained.

Building on your strong communication and relationship building skills, you will engage with the team on a regular basis throughout the day as you perform a variety of administrative tasks.

Some of your key responsibilities will include:

• Assisting your team to prepare, process and publish reports and other documents to a high standard.
• Assisting your team to create appointment letters, submissions and other client engagement documents.
• Preparation of expenses, invoices, and payment requests.
• Maintain accurate fee forecasting & coordinate the timely collation of other financial data relating to the team.
• Liaise with senior stakeholders within the business.
• Travel bookings and coordination of meetings.

This highly valued role is integral to the success of our National Strategic Advisory team and is a fantastic opportunity to utilise your knowledge in property, strong administration skills and high attention to detail. This is a great opportunity for a driven Property or Economics degree graduate looking to kickstart their career in a dynamic team. 

Some of your key responsibilities will include:

• Coordinating and preparing reports, marketing materials, submissions and presentations.
• Client liaison, including booking meetings and following up on client requirements. 
• Collating fee forecasts and managing debtors.
• Actioning invoices and expenses.
• Organising for domestic team travel and accommodation. 
• Updating the CRM Database

Our Occupier Services business facilitates the real estate needs of large national and multinational occupiers. Join our team as a Leasing Manager and deliver unrivalled leasing services to our client who has a national footprint. 

Based in North Sydney,  you will utilise your effective relationship management and leasing expertise to meet retail leasing requirements for our client.

Key responsibilities in this role will include:-

• Delivery of leasing services to clients as per client contract
• Successful lease renewals and reduced rental negotiations
• Ongoing client relationship management
• Increasing the average tenure term across the portfolios
• Increasing the security and utility of tenure
• Achieve significant operational savings for our client by negotiating longer lease duration's

Accelerate your success by becoming an Assistant Valuer within our highly regarded Valuation and Advisory team based in Sydney CBD. Accelerate your success by becoming an Assistant Valuer within our highly regarded Valuation and Advisory team based in the Sydney CBD. This is a rare opportunity for a recent property graduate to work alongside and be mentored by our experienced team of market leading specialists. 

You will be exposed to and assist in performing detailed valuations on a range of asset classes including predominantly industrial. 

You will undertake a wide variety of tasks including collection and analysis of sales and leasing evidence, completion of cash flow models and compilation of reports. 

We are seeking a Senior Team Assistant in our Rhodes office in this diverse position that requires a “can do” attitude.  You will undertake the administrative operations of the office so that technical staff can focus on their technical duties. This includes a broad scope of responsibility including project support and general office duties for your office and provide backup support for other offices when required. 

Specifically:

• Provide a high level of administrative support to the Project Team (Engineers, Designers and Drafters) as required.  This would include, but not limited to, preparation of operational works applications, tender and contract documentation, correspondence associated with contract administration services, formatting of technical reports, Bill of Quantities, letters etc.
• You will manage the electronic filing system, office security and allocation of keys as well as maintaining the mail register for incoming and outgoing hard copy mail
• Run errands and deliveries and be responsible for the purchase of office stationery

Based in our North Sydney office, this is a fantastic opportunity to join our highly successful Valuation & Advisory Services team, ensuring the efficient and smooth running of their days. You will provide administrative support to the team and will ensure detailed, accurate and structured reporting for clients is maintained.

Building on your strong communication and relationship building skills, you will be the point of contact for many clients and internal stakeholders.

Some of your key responsibilities will include:

• Creation and coordination of presentations, reports, and any other documentation required.
• Travel bookings and coordination of meetings.
• Preparation of expenses, invoices, and payment requests.
• Maintain accurate fee forecasting & coordinate the timely data collation.
• Liaise with clients and senior stakeholders within the business.
• Assisting with prospective client presentations and submissions.

Based in our Sydney CBD office, this fast paced and valued role will support our rapidly growing and market leading Investment Services team. You will provide daily administrative support to the Head of Asia Markets and team of agents, to assist with the coordination of sales and marketing initiatives. This is a fantastic opportunity to utilise your background in administration and organisation skills in this autonomous role.

In this integral support role, you will be responsible for a wide range of assignments which include:

• Coordinating the collation & preparation of reports, submissions, presentations, and other documentation.
• Working with the broader Investment Services team to prepare campaign related documents including sales and marketing proposal, capability statements and vendor reports.
• Actioning client requests and managing any client liaison as required.
• Maintenance of internal databases.
• Coordinating client meetings, functions and events, which includes organising catering and room bookings.

We are currently seeking a highly experienced administrative professional who is looking to progress their career in this key support role. Working closely with the Managing Director and the Franchisee’s, this role will provide legal administration, office management and finance administration support to the national business.

The ideal candidate will be highly motivated and passionate about all facets of legal and finance administration and must be process driven and service orientated.  

Key responsibilities include:

• Preparation of all legal documentation required for the renewal of existing Franchise Agreements within the network. 
• Preparation of all documentation for prospective Franchisees that join the PRD network, including initial compliance with ACCC requirements.
• Maintaining and keeping up to date National Franchise Register.
• Maintain local office admin budgets and expenditure to ensure all controllable costs are within budget.
• Coordinate and manage all aspects of staff onboarding and offboarding
• Oversee invoicing for franchise fees, technology fees and other invoices for the network.
• Ensure budget and financial spreadsheets are always maintained and kept up to date.

The Occupier Services business provides end to end property services for corporate occupiers. Services range from managing lease terms and expiries for entire property portfolios, to disposing redundant assets, new site selection and acquisition, tenant advisory, workplace strategy, design & architecture, project management, technology services, and six-star concierge and workplace services.

Our Government Property Services team is currently looking for motivated property professionals to fill the roles of Senior Leasing Manager and Leasing Manager in the team that delivers the above leasing services across multiple jurisdictions.

The key responsibilities of the role/s will include:

• Negotiation of lease requirements for the client.
• Leading quality service outcomes for stakeholders
• Ongoing client liaison and relationship development.
• Assisting with advice to clients on strategic property solutions.
• Managing critical Lease dates and processing Lease renewals, options and rent reviews.
• Database management.
• Preparation of detailed monthly reports.
• Attend internal and external meetings as required.
• Assisting in review and implementation of policies and procedures to ensure adherence to best practice and compliance.
• Additional support to wider team.
• Work closely with the Director – Government Property services to assist and mentor other team members.

This highly valued role is integral to the success of our National Strategic Advisory team and is a fantastic opportunity to utilise your knowledge in property, strong administration skills and high attention to detail. This is a great opportunity for a driven Property or Economics degree graduate looking to kickstart their career in a dynamic team. 

Some of your key responsibilities will include:

• Coordinating and preparing reports, marketing materials, submissions and presentations.
• Client liaison, including booking meetings and following up on client requirements. 
• Collating fee forecasts and managing debtors.
• Actioning invoices and expenses.
• Organising for domestic team travel and accommodation. 
• Updating the CRM Database.

We are seeking to appoint a Team Assistant in Brisbane in this diverse position that requires a “can do” attitude.  You will work closely with the technical staff and support the Administration Manager to undertake the administrative operations of the office so that technical staff can focus on their technical duties. This includes a broad scope of responsibility including project support and general office duties for your office and provide backup support for other offices when required. 

Specifically:

• Provide a high level of administrative support to the Project Team (Engineers, Designers and Drafters) as required.  This would include, but not limited to, preparation of operational works applications, tender and contract documentation, correspondence associated with contract administration services, formatting of technical reports, Bill of Quantities, letters etc.
• You will manage the electronic filing system, office security and allocation of keys as well as maintaining the mail register for incoming and outgoing hard copy mail
• Run errands and deliveries and be responsible for the purchase of office stationery

Based in our Perth CBD office, this valued role will support a rapidly growing, collaborative, and supportive team. This is a fantastic opportunity to accelerate your career in administration. 

In this key role, you will be responsible for a wide range of assignments which include:

• Preparing, formatting and collating reports, marketing materials, submissions, and other documentation.
• Coordination of client meetings and functions, as well as liaising with and following up on client enquiries.
• Reconciling and actioning invoices, trust accounting and expenses.
• Generating and coordinating the collation of weekly reports.
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence.

We are seeking the expertise of an administrative professional looking to accelerate their career and provide invaluable support to our leading Industrial & Logistics team based in our Mascot office. 

Please note: This is a 12-month fixed-term contract, with an intended start date of early May. 

In this key support role you will be responsible for a wide range of assignments which include:

• Preparation of presentations, reports and agendas for internal and external distribution.
• Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence.
• Arranging and preparing for internal meetings, agendas and WIPs.
• Updating of internal databases.
• Reconcile and action invoices and expenses.

The Assistant Workplace Manager plays a pivotal role within our Workplace Management Services Team on site with our client partner. This role works closely with the Workplace Manager and National Workplace Manager to ensure the delivery of exceptional tenancy support and uphold the highest standards of workplace efficiency and productivity. This position requires a proactive approach to service delivery, ensuring client satisfaction while adhering to service level agreements and key performance indicators.

• Supervise the delivery of Workplace Support services with particular focus on space management, meeting room use and space presentation
• Deliver best-in-class Client and Employee workplace experiences
• Oversee Help Desk operations including Access Card management, locker allocation, and Environment Health and Safety compliance
• Maintain the presentation and cleanliness of the tenancy
• Ensure the delivery of contracted Workplace services in line with SLAs/KPIs.

Based in our Parramatta office, this fast paced and valued role will support our rapidly growing and market leading Sydney West Investment Services team. You will provide daily administrative support to the National Director and team of agents, to assist with the coordination of sales and marketing initiatives. This is a fantastic opportunity to utilise your background in administration and organisation skills in this autonomous role.

In this integral support role, you will be responsible for a wide range of assignments which includes:

• Coordinating the collation & preparation of reports, submissions, presentations, and other documentation.
• Word processing of handwritten and recorded property reports, submissions, quotes and work orders, letters, contracts, statutory and standard forms.
• Assisting the National Director and Sydney West team with actioning client requests and managing any client liaison as required.
• Maintenance of internal databases.
• Preparing for and attending weekly department meetings.
• Managing internal and external stakeholder engagement and correspondence.

Step away from the traditional support role and get involved in unique business activities working within our market leading Tenant Advisory team.

Based in the Melbourne CBD office this sought after role presents you with a fantastic opportunity to utilise and further enhance your strong administration and interpersonal skills.  Supporting the Victorian based Tenant Advisory team, you will actively collaborate with our teams nationally on a variety of initiatives to accelerate and celebrate the success of our teams and clients alike.

Some of your key responsibilities will include:

• Provide secretarial and administrative support to the Head of Tenant Advisory and several senior operatives within the team
• Diary & email management - ensure appropriate times are provided for meetings and work in progress, monitor email messages, maintain National Director’s to-do list and prioritise/action accordingly
• Assist in the production of marketing materials – submissions, marketing briefs, client case studies, bi-monthly updates, quarterly newsletters, social media tiles etc.
• Maintain accurate records of business plans, budgets and financial reports in confidential manner
• Coordinate travel and accommodation bookings where necessary and recovery of expenses from clients where appropriate
• Working with Agent’s to co-ordinate the collations of reports, submissions and other documentation.
• Coordinating and participating in team meetings.
• Update company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate.

This is an opportunity for either an experienced Administration Manager looking to step up or a current Retail Manager looking to accelerate their career and join our Real Estate Management Service Team. 

Based at a busy shopping centre and reporting to the NSW Retail Director, this key role will be responsible for effectively managing and maximising the performance of 1 sub-regional asset. The main responsibilities of this role include:

• Overseeing the presentation, maintenance of the asset, ensuring a high standard of presentation at all times.
• Maintaining close liaisons with the landlord(s) and fostering effective working relationships with them alongside the retailers.
• Preparation of all related reports, budgets, reconciliations, correspondence and documentation.
• Communicate frequently with the owner and all tenants and provide timely relevant and professional advice to the owners in all aspects of the management of the property.
• Responsible for ensuring the delivery of the Centre’s financial result ensuring financial targets are met, proactive retailer management, must have strong financial analysis and reporting skills and the ability to balance strategic and operational responsibilities

The Workplace Manager plays a pivotal role within our Workplace Management Services Team on site with our client partner. This role works closely with the National Workplace Manager to ensure the delivery of exceptional tenancy support and uphold the highest standards of workplace efficiency and productivity. This position requires a proactive approach to service delivery, ensuring client satisfaction while adhering to service level agreements and key performance indicators.

• Supervise the delivery of Workplace Support services with particular focus on space management, meeting room use and space presentation.
• Deliver best-in-class Client and Employee workplace experiences.
• Oversee Help Desk operations including Access Card management, locker allocation, and Environment Health and Safety compliance.
• Maintain the presentation and cleanliness of the tenancy.
• Ensure the delivery of contracted Workplace services in line with SLAs/KPIs.
• Work closely with on-site business units

We are seeking an accomplished Executive Assistant skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Managing Director of Office Leasing / Director in Charge, Sydney CBD based in our CBD office. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry while you support and provide invaluable administrative support to a driven, industry leading National team.

The ideal candidate will hold strong administrative experience and be seeking a challenging support role within a fast-paced office environment.

Please note: This is a 12-month fixed term contract with a start date of late April/early May.

Some of your key responsibilities will include:

• Providing administrative and secretarial support, including diary and email management.
• Drafting communication, including announcements, meeting agendas and presentations on behalf of the Managing Director to external and internal clients.
• Assisting the Managing Director to drive and successfully execute key initiatives and general leadership.
• Coordinating the preparation of client meetings and functions.
• Setup for meetings including any required catering.
• Preparing expense requests, processing credit card payments and other financial transactions.
• Organising international travel and other related arrangements (flights, transfers hotel bookings).
• Updating of internal databases.
• Assisting in maintenance of accurate records on team budgets and financial reports.
• Preparation and collation of submissions, presentations, and reports.
• Disseminating information to internal business services platform as required, including Finance, HR, Marketing, Research, PR and IT.