About the Opportunity

Reporting to the Executive Director, Oceans. The successful candidate will provide exceptional administrative and operations support. Working collaboratively with other Focus and Enabler areas, and Corporate Services as part of our matrix structure. Including supporting the Oceans leadership team on accounting, people, recruitment, IT, and other administrative matters as required.

This role facilitates and coordinates, tracks, and prioritises a range of critical tasks and projects in support of the broader Oceans team including:

• Managing and coordinating the day-to-day operation schedules, calendars, and appointments for complex meetings, and domestic/international travel arrangements across multiple geographies and time zones.
• Coordinating team meetings, preparation of agendas, capturing action items and arranging attendance of guest speakers. 
• Managing logistics, scheduling, planning, and disseminating of materials for events, expeditions, workshops and interface with Chair and Co-Chair Offices.
• Records and data management including, but not limited to, management of Microsoft Teams pages, SharePoint site and maintaining an organised filing system.
• Management of administration and travel budget items, including overseeing expense reporting.

The successful candidate will also manage one direct report and supervise and manage the workload of Administration Coordinators responsible for planning and management of domestic and international travel, expense management, purchase requisition and invoicing support. Supporting events and meeting coordination for program heads.

• Permanent part time ~ 6 hours per day 
• Lane Cove location 
• Excellent Salary Packaging options

We are on the lookout for an experienced Administration Coordinator to join our team at our Residential Aged Care home, St Peters in Lane Cove. 

Reporting to the Administration Manager, you will be someone who thrives in a busy and challenging environment while at the same time providing great customer service to our residents and families.

This is a Monday - Friday role - 60 hours per fortnight

Using your highly developed organisational and problem-solving skills, you will provide a variety of administrative support services including:

• General reception duties including front line telephone enquiries
• Coordinating tours with prospective new residents & families
• Managing new resident admissions documentation
• Staff rostering
• Processing of invoices
• Managing all staff documentation and filing including coordinating and onboarding of new staff
• Other general administrative tasks

To be successful in this role you will have strong IT skills and the ability to pick up new systems quickly. You will also need:

• A fabulous attitude!
• Previous experience in a similar role, ideally within the Aged Care sector (preferred but not essential)
• Some experience with managing on-line rostering systems
• Experience processing invoices using on-line systems (Basware)
• To multi-task and manage competing priorities – all with a smile on your face
• Certificate III in Administration (Desirable)
• Covid vaccinated
• NDIS check or willing to obtain

Part of the recruitment process will include an online Administration Skills test. 

• Full time permanent position
• 38 Hours per week
• Monday to Friday 
• $35.30 per hour Base Pay + Super 

We are on the lookout for an experienced Administration Coordinator to join our team on the Northern Beaches. Our Residential Aged Care home, George Mockler House located in Mona Vale has an opportunity to work close to home and make a difference every day. 

You will be someone who thrives in a busy and challenging environment while at the same time providing great customer service to our residents and families.

Using your highly developed organisational and problem-solving skills, you will provide a variety of administrative support services including:

• General reception duties including front line telephone enquiries 
• Coordinating tours with prospective new residents & families
• Managing new resident admissions documentation
• Staff rostering  
• Processing of invoices
• Managing all staff documentation and filing including coordinating onboarding of new staff
• Other general administrative tasks

To be successful in this role you will have strong IT skills and the ability to pick up new systems quickly. You will also need:

• Previous experience in a similar role, ideally within the Aged Care sector (preferred but not essential);
• Some experience with managing on-line rostering systems
• Be happy to complete an Admin Skills test
• Experience processing invoices using on-line systems (Basware);
• To multi-task and manage competing priorities – all with a smile on your face;
• Must be fully vaccinated for Covid
• Willing to obtain an NDIS clearance and submit a police check

Company:

Description:

Windows Server Engineer

What can you expect?

• Work in a large global IT organization of ~5000 and collaborate effectively.  This will require working outside normal business hours when necessary to collaborate with other regions and deliver on projects.
• To provide operational and engineering support for – both - Windows Server and Azure/AWS cloud platforms in a very large global environment (~16,000 Windows Servers).
• Act as a consultant and subject matter expert for Project Managers, Developers, and Engineering teams, to resolve technical obstacles and improve the product's vision.
• Work closely with multiple Project Management and Software Engineering teams on understanding ways to improve Windows Server, IaaS and PaaS service offerings.
• Perform installations, migrations, patching, upgrades, capacity planning and performance tuning while adhering to change management processes. 
• Act as Level 3 escalation for high severity incidents in the Windows Server and Public Cloud areas. 
• To lead, estimate, plan and deliver technical projects

What is in it for you?

• Benefits - including a generous Pension contribution, Private Medical Insurance, Life and Health cover
• An extensive suite of flexi benefits, which include a discounted gym membership, cycle scheme, Dentist & Doctor
• 27 days annual leave - with the opportunity to buy/sell up to 5 days per annum
• In addition, we also give all our colleagues one paid day each year to perform volunteer work at a non-profit organization
• Discretionary Bonus, Corporate Discounts & flexible/remote working within a hybrid role
• Employee and company sponsored training allowing you to keep abreast of current technologies - we feel it’s important that we always strive to expand, grow and learn
• Flexible work opportunities for work/life balance
• A culture of internal mobility, diversity, inclusion, and collaboration
• The chance to join an evolving, highly skilled Global team

We will count on you to: 

• Work within a global team reporting into a regional lead and work closely with other technical teams supporting the Windows server fleet, on premise and within the public cloud 
• Provide technical leadership in your areas of expertise 
• You may lead internal project initiatives or work closely with Project Managers to understand deliverables and meet delivery deadlines 
• Estimate and plan projects requiring you to organize your own work effectively 
• Work with the business to outline, plan and execute changes 

• Analyse operational data to identify and plan remediation as needed 
• Manage and maintain service performance through diagnosis, monitoring and troubleshooting 
• Investigate root cause of system failures and propose corrective actions to prevent future occurrence 
• Maintain the lifecycle of system agents, patching, system compliance and capacity planning 
• Maintain and monitor Compliance to Corporate Security policies; Administrative Accounts use, Anti – virus, Patch status, Services etc. 

What you need to have: 

• Extensive, deep, technical knowledge of the Microsoft Windows Server ecosystem – ideally with multiple certifications.
• Proven track record of infrastructure support of Microsoft Server environments on physical, virtual and public cloud platforms
• A track record of identifying and delivering operational improvements, both technical and process.
• High level (English) communication skills to be able to communicate at all levels of the organization including senior managers/leaders and to be able to comfortably chair meetings, lead presentations and run training sessions as required.
• Strong interpersonal skills with the ability to influence and share complex concepts across a large Global team.
• Working experience with Active Directory and Identity & Access Management
• PowerShell Scripting: Create, enhance, and maintain PowerShell scripts designed to automate administrative tasks across various systems and applications. Scripts to streamline workflows in identifying repetitive and time consuming administrative processes and develop PowerShell solutions to automate them in improving efficiency, and reduce manual interventions.
• Hands on experience with common Windows server functions/agents/processes - such as anti-virus, patch management, vulnerability scanning, Microsoft failover clustering & Hyper-V 
• Knowledge of Group Policy Management and how to configure
• A proven track record of accomplishment in identifying and delivering operational improvements, both technical and process
• A willingness to work across technical teams globally (including flexibility with working hours to collaborate globally). 

What will make you stand out:

• Certifications in Microsoft Windows Systems Engineer, Azure and AWS
• Hands-on experience with full range of Amazon Web Services (AWS) environments and services, including but not limited to core IaaS (IAM, VPC, EC2, S3, EBS, ELB) and native AWS PaaS Services (Lambda, AWS Config, EMR, Athena, EKS, etc.)
• AWS or Azure public cloud experience in solution development or architecture.
• Have and to maintain an in-depth understanding of AWS and Azure public cloud technologies to ensure all appropriate options are considered to support business initiatives.
• Hands-on experience with large Azure (and/or) AWS public cloud environments, including core (compute, storage, networking) platform, PaaS and IAM offerings. Certifications will be looked on favourably.
• Experience with containers and container orchestration, Kubernetes, and Docker, including lifecycle management of containers.
• Proven track record of estimating, planning and leading technical projects
• Knowledge of web, security, and networking protocols, private cloud or on prem solution architecture experience.
• Prior experience with implementing enterprise cloud management platforms.
• Have experience in task automation and orchestration, PowerShell scripting and mapping out complex process workflows to create future automation
• DevOps/coding skills in Python 3.x, CloudFormation, Terraform, GitHub, Jenkins, and GitHub Actions.
• A commitment to best practices and striving for the elimination of manual operational processes to promote a DevOps oriented software delivery model.
• Experience with SOAP and REST APIs to support integration of infrastructure, cloud and PaaS technologies.
• Experience with web-based applications and/or web services-based applications.