A career with Viva Energy is more than just a job! It’s an opportunity to be part of something bigger. The opportunity to join an amazing team committed to supporting our evolving energy needs and helping to build a secure and sustainable energy future.

Our energy helps people reach their destinations, fuels industries, support local businesses and communities. We are proud of the role we play in the local economies where we operate and supporting Australia’s energy security.

Our future plans will support a transition to sustainable, lower carbon energy solutions. At the heart of our plans is people power. People who want to be part of the change and the solution. People who want to make a difference to ensure our customers, communities, environment and the planet thrive today as well as tomorrow.

Will you be part of the energy solution?

About the role:

Opportunity for an experienced Administrative Assistant to provide support to Chief People Officer. You will provide the high level executive support preparing correspondence, reports and presentations, dealing with highly confidential information, diary management, expense management, coordinating travel, event management, organising and providing support at management meetings as well as liaising with other key internal and external stakeholders. We are in growth and there is always something to do, you will be constantly delivering with the support of a high performing team who collaborate, support each other and have fun whilst doing it. You will have the opportunity to work on additional ad hoc projects

About you:

You will be fast moving, curious, can think on your feet and have prior experience supporting c suite and be;

• Organised, efficient and detail-orientated
• Analytical, excited by new challenges. Loves solving problems and can think on your feet.
• Independent: knowing how to prioritise work and understanding the balancing of several projects at once.
• High level of initiative and integrity with developed teamwork and interpersonal skills
• Advanced Microsoft Office skills
• And most importantly you will love having a laugh

About you:

We offer a range of benefits to help you to Grow, Belong and Thrive:

• Challenging roles and meaningful work to help you grow your career
• A leading approach to flexible working.
• Access to a range of best in class wellness initiatives.
• Celebrate you with an extra day of leave for your birthday.
• Generous and flexible parental leave - accrue full time super until your child turns five.
• A competitive package including performance incentives
• 25% fuel discount
• We pay your permanent and total disability and death cover insurance.

About Us:

At Viva Energy, our purpose is helping people reach their destination. We manufacture, import, blend and deliver energy products through our extensive supply chain network. We are the exclusive Shell licensee in Australia, and supply around a quarter of Australia’s fuel through our network of around 1345 service stations and through our commercial partnerships with some of Australia’s biggest companies.

It’s an exciting time to join Viva Energy, as we play our role in providing safe and reliable fuel supply today while preparing for the lower carbon energies of tomorrow. Our goal is to support the world's evolving energy needs and achieve net zero by 2050. Our future plans include a gas terminal and a solar energy farm, projects to support alternative energies such as renewables and hydrogen, and the development of strategic storage to improve fuel supply security.

Our Culture:

At Viva Energy we aspire to create a great place to work where everyone feels valued and has the opportuntiy to contribute to our success.

Achieving WGEA Employer of Choice accreditation and being certified as a Family Inclusive Workplace by Parents at Work in partnership with UNICEF Australia highlight that we are driven by our people.

We are open to flexibility options including part-time, job-share and flexibility in start and finish times. We are happy to explore what this could look like for you during the recruitment process.

We encourage applicants from diverse backgrounds to apply. Please let us know if you would like to be put in contact with a team member from our diversity pillars – Gender, First Nations Peoples, Pride, Culture, Families and Abilities – as you progress through the recruitment process.

We’re one of the nation’s leading health and community services providers, offering a broad range of services for almost 50 years. Click on the link to learn more about the services EACH offers.

• Permanent Part time 3 days per week ongoing role
• Ringwood location
• $32.01 per hour + Super + Generous Salary Packaging benefits of up to $18,550

You will be responsible for supporting all aspects of our Community Health Paediatric and Counselling team's business ensuring a smooth running of our clinics and program. Working collaboratively with the Allied Health Services and the broader Primary Health program, you will help to ensure quality service delivery and robust systems and processes.

You will provide services of office administration including;

• Track and prioritise requests via admin email.
• Assist with planning and delivery of multi-disciplinary group activities such as coordination room bookings, organising resources, documentation of consent, feedback and outcomes reporting.
• Prepare and format templates, reports, manuals and documents (e.g. customer correspondence, agendas, minutes, newsletters, flyers)
• Book and confirm appointments via SMS, documenting such activities in Trakcare, including booking of interpreters.
• Assist with the creation of new health records, registering customers, archiving, retrieval and general filing of records.
• Clear effective communication with stakeholders across all levels of the Allied Health teams and programs

This role requires a highly motivated, well organised person who has high levels of initiative and thrives in a busy environment. The successful applicant will be a team player with strong analytical, communication and time management skills. You will be able to effectively engage with our customers and key stakeholders, and will demonstrate a person-centred, customer centric and community inclusive approach.

To succeed in this role, you will bring:

• Well-developed administrative skills – attention to detail and accuracy skills
• Confidence using MS Office Suite applications.
• Demonstrated customer service skills.
• Ability to work autonomously and as part of a team.
• Ability to problem solve, organise and prioritise work.
• Confident and effective communication skills
• Experience working in an office administrative role.

Mandatory Requirements

• A current Working With Children’s Check is essential.
• Have full Australian working rights and a National Police Clearance

Highly Desirable Skills

• Knowledge and experience in customer service and data entry
• Experience supporting Allied Health teams
• Experience using Trakcare

EACH is committed to developing our people. At EACH you’ll be supported to be your best.  We provide:

• Competitive salary based on qualifications and experience.   
• Generous not-for-profit salary packaging of up to $15,900 tax-free income per year   
• Up to $2,650 additional tax-free money to spend towards meals entertainment.
• Opportunities for career progression and ongoing professional development  
• Support through a comprehensive Employee Assistance Program  
• Family & Domestic Violence Leave
• Opportunity to purchase additional leave.
• Public Holiday Substitution policy
• Competitive salary based on qualifications and experience.
• Access to large, well-resourced working facilities including free on-site parking.
• Novated leasing arrangements

Next steps  
If this sounds like a role that would make you excited to come to work each day, we’d like the opportunity to learn more about you!  If you have further questions, please reach out to Diana​ Roggenbucke, Team Leader Administration and Projects on [email protected].

Please see the full Position Description if would like more information.

Applications close Friday 1st of March so get your applications in quick!

*EACH Commitments*

At EACH, we prioritize treating every individual with dignity and respect, regardless of their background, ability, or identity. We actively encourage applications from diverse backgrounds and those with lived experiences.  

EACH is committed to creating a culturally safe environment that values and supports Aboriginal & Torres Strait Islander people(s), recognizing and respecting their unique culture and contribution to our communities. We strongly encourage applications from Aboriginal and Torres Strait Islander People.  For further information regarding our commitment please see our Reconciliation Action Plan.

As a child-safe organisation, EACH prioritizes child safety and well-being by creating a secure environment for children and implementing effective organisational structures, policies, and procedures.