We are currently looking for Utility / Administrators who are available immediately, flexible to work short term swings and ongoing temporary positions. The rosters for these positions can range from 8/6 or 2/1 dependent on the clients needs at the time. This advert is an expression of interest only for those applicants looking for/open to flexible to work short term and ongoing temporary positions starting in the new year. We have clients located across Western Australia looking for candidates available immediately for these positions.   Temporary short term swings and ongoing positions Located across Western Australia Super on all hours Hourly rate $40 per hour superannuation 8/6 and 2/1 rosters  WHAT CAN WE EXPECT FROM YOU?  Must have both on site Utilites and Administration experience  Experience arranging all Travel, Accommodation and vehicles for site-based employees and visitors. Intermediate competence in Microsoft Office  Experience with INX software is essential  Excellent verbal and written communication skills Good Customer Service skills Must have RSA National Police Clearance required …

Click here to view more detail / apply for Utilities/Administrator - Expression of interest

Office Manager Position

Alpha Medical Kalgoorlie is the leading practice in the Goldfields DAMA region when it comes to the care of patients and their families. And we are also a fast-growing practice! We currently look for a reliable and efficient Office Manager with administrative experience and human resources skills for our second facility in Somerville. Your role is to maintain a safe and positive working environment, increasing organisational cohesion and performance, and ensuring workplace compliance with state and local laws and regulations.
This is a full-time position with a competitive annual salary ranging from $70,000 to $75,000 based on years of experience. Qualified candidate may be benefited with relocation assistance/sponsorship.

Tasks & responsibilities

• recruit and provide trainings to new employees, monitor staff performance and conduct appraisals
• allocate human resources, space and equipment.
• develop work schedules for all employees.
• inform employees of new policies and other changes
• prioritise and delegate tasks effectively
• manage company paperwork, records and accounts, and information associated with undertaking projects and running the practice
• organise and coordinate practice meetings and functions
• responsible for office supplies stock and equipment maintenance
• contribute to the planning and review of company services
• implement, monitor and evaluate the practice policies and procedures
• ensure the practice comply with the current healthcare laws and regulations
• assist in the preparation of practice accreditation
• advise senior management on matters requiring attention and implementing their decisions


Requirements
• A diploma or bachelor’s degree in health care administration, business administration, or related field
• A minimum of 1 year experience in management position
• Excellent written and verbal communication skills
• Experience using Microsoft Office
• Proven experience within Human Resources and Accounting is a bonus

The key skills and experience you will bring to this role will be:Good knowledge of Microsoft Word and Excel.Strong organisational skills with the ability to multi-task.Ability to work independently.Previous real estate or shopping centre exposure would be preferable but is not essential.Strong customer service and communications skills.Please apply with your CV or call Isabelle Porcia - Recruitment Executive on 02 9347 0847 for more information.Please be advised that applications will only be accepted directly rather than via recruitment agencies. #LI-IP1At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate…

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About this position: In this role you will provide efficient administrative support to the Estimating team. This role will be responsible for coordinating administration processes for the team and be responsible for the ongoing management, research and collaboration of required information and data entry into information systems and files to ensure accurate information is kept accessible as required. This position will work collaboratively with internal and external stakeholders to deliver exceptional outcomes that support the achievement of business and project goals, while maintaining a safe and productive culture and having a positive impact on the community in which we operate. Monday to Friday – 48 hours Maximum Term - 12 months  To be successful you will have: Qualification / training in Business Administration and/or equivalent years of experience Minimum of 2 years of relevant experience in administration or a similar role Experience providing efficient administration support to leaders and teams Capable of working effectively within…

Click here to view more detail / apply for Estimating Administrator

Health and Safety Administrator | Health and Safety Coordinator Health and Safety Administrator | Health and Safety Coordinator Permanent / Full TimeLocation: Perth Posted on March 11, 2024 Our leading mining services client,  based in Canning Vale, is looking for a HSE Administrator or HSE Coordinator to join their team on a full-time, permanent basis.    This is a brilliant opportunity for an experienced and passionate HSE Administration professional to work in a supportive HSE Team and progress their career.  If you are a  recent graduate in a HSE degree level qualification or post graduated degree in HSE, yet not too experienced in the HSE field, we would also love to hear from you! Key Duties Reporting to the HSE Manager, key duties include: Administrator of HSE systems Ensure HSE information and records are entered into HSE system. Collate, review, and analyse HSE data. Assist in investigations where required. Assist in the development of Toolbox Topics and…

Click here to view more detail / apply for Health and Safety Administrator | Health and Safety Coordinator

Company :Hastings Deering (Australia) LtdAbout the Role Whether you’re kicking off your career or looking to take the next big step, we offer opportunities for our team to start something BIG (along with some seriously good perks).   We are seeking highly motivated and experienced Administrator to join our expanding team in Townsville. This is a Permanent, Monday to Friday role working 38 hours per week!   As an Administrator, you will:  Provide support to the operation specifically related to department and customer communication, collect customers and service order expediting to meet the company expectations and ensure customer satisfaction  Ensure customer expectations and quality service standards are understood and delivered within agreed timeframes Ensure quality safety procedures and quality practices are implemented and applied Proactively contact collect order customers parts have been set to delivered status Ensure customer collect orders are monitored and collected within a reasonable timeframe Work with service to expedite all machine breakdown parts requests Order entry processing Process the Supply Chain Department credits Monitor…

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Job title:
Contract Administrator

Location:
Sugarloaf- 29 Richardson Road, 4800 Whitsunday - Cannonvale

Terms:
Full time position

Salary/rate:
70,000/annum, plus superannuation

Requirements:
Position is available full time 38/h per week .
Must be very flexible with office hours

About us:
BJM Contracting is a Civil contracting company. We offer services such as Capping landfills and sewer systems, planning bridges and rebuilding projects, widening canals and wastewater treatment centres, widening projects or reshaping areas that are prone to flooding.
Transport projects, including basic roadway crossings for simple level residential streets or a light rail

About the role:
Our company is searching for a suitable candidate for the position of contract administrator. To join our growing team, please review the list of responsibilities and requirements.

Responsibilities:
Will need to ensure field personnel are reporting time, equipment and materials according to contractual specifications and in compliance with policies in place and this log information into the system.
To provide daily input of timesheets, unit -sheet and invoices into the office accounting system
Will be required to implement and maintain a digital filing management system of all contractual documents.
Prepare invoices for submission to customers.
Respond to all office email and telephone queries and process accordingly in a timely and efficient manner maintaining full customer satisfaction at all times.
Prepare Sales and Purchase contracts.
Analyse potential risks involved with specific contract terms and liaise with management
Stay up-to date with legislative changes and coordinate with the necessary organisations for further information.
You will be required to manage majority of daily office operations and communicate with the contracts manager on a regular basis.
Work closely with Director in managing contracts and negotiating and renegotiating contractual arrangements.
Maintain a system for storing all contract documentation and generating renewals reminders.
Act as the principal point of contact for all external suppliers, contractors, and contractual employees.
Monitoring and reacting actively to progress or/and delay of the work orders.
Responsible for responding to external requests clients and overseeing onsite office arrangements.
Supports finance manager/accountant with audit and review of monthly payments assessing payments against agreed contractual rates by managing associated paperwork to payroll/timesheets (including weekly /monthly yearly reports) in timely and diligent manner
Manage client communications by promptly responding to emails and calls, addressing administrative matters, and handling compliments and complaints with tact and professionalism.
Collaborate with internal staff and external organizations to optimize business operations and achieve organizational objectives.
Utilize contract administration skills to create, review, and negotiate contracts for both individual and institutional clients in compliance with legal and regulatory requirements.
Effective digital file management.

Candidate requirements:
· Candidate must possess strong experience in drafting agreements and legal correspondence.
· Must have good communication skills and be professional when discussing sensitive and confidential information with clients.
· Experience working within a team of 8 or more people.
· Must have knowledge of basic accounts and using accounting programs.
· Ability to perform routine work with excellent accuracy and attention to detail, with a strong sense of responsibility and follow-through.
· Must have excellent knowledge of Microsoft Outlook, Word, Excel and Adobe products.
· Must be very flexible with work hours and fully committed.

Qualifications & Experience:
At least Diploma plus 2 years of experience. At least three years of relevant experience may substitute for the formal qualifications.

Systech International is a highly successful, privately owned, consultancy business with a 25-year track record in the niche market of construction contracts, claims and dispute management.
Systech employs 500+ staff through a network of regional and branch offices, worldwide. Systech is currently appointed on projects around Australia mainly in the commercial, general building, rail, civils and infrastructure sectors. Our assignments range from short-term contract health-checks to providing the full range of project controls and commercial management of major projects.
Systech’s highly successful business model means that we are currently seeking experienced and talented full-time Contracts Administrator to become part of the Australian team.
Candidate Requirements:
• At least 2 years of contract administration or relevant experience
• Experience dealing with contracts, in particular contract reviews, contract drafting and relevant stakeholder management
• Construction or Engineering experience
• Degree qualified, preferably in law (not essential)
• Completed or undertaking the LPC (preferred)
• Mobile and flexible
• Possess the agility and flexibility to manage multiple projects simultaneously
• Mobile and flexible
• Excellent IT skills

Duties (may include but are not limited to):
• developing, reviewing and negotiating variations to contracts terms with internal and external partners
• managing paperwork associated with contracts
• negotiating contract terms with internal and external partners
• preparing and reviewing tender documentation
• responding to inquiries and resolving problems concerning contracts
• providing contractual guidance to project manager, site engineers, quality engineers, safety advisors etc., and assisting project manager with the preparation of contractual correspondence
• renewing and updating existing contracts to maintain the integrity of contract information
• preparing monthly Progress Claims for the works carried out

Patient Accounts Administrator - Health Fund Billing and Collections Ongoing, Full Time position (Mon-Fri) Cabrini Hawthorn East Corporate Services office (office 3 days per week, 2 days from home after training completed) Salary range $60,000-$69,000 Cabrini benefits:

Tax savings - as a private, non-profit hospital we offer up to $15,900 salary packaging tax free plus $2,650 meal & entertainment card benefits
Attractive salary plus 12% superannuation as well as 17.5% annual leave loading
Enjoyable workplace culture in a mission-based, values driven healthcare organisation
Opportunities for professional development
Close to public transport with Myki discount on offer

How you will make an impact As a Patient Accounts Administrator, you will work as part of an experienced and dedicated team who are responsible for billing and debtor follow up from Health Funds, TAC and Workcover claims for services provided at Cabrini. Key responsibilities of the role include:

Raising claims/accounts (Billing) in accordance with the relevant contracts
Ensure legislation requirements are met and all relevant documentation is completed
Follow up of unpaid claims, debt management
Following up unprocessed claims, resubmissions and attending to audit cases
Ensuring clear lines of communication between the Patient Accounts Department and other Cabrini departments
Ensuring a high standard of care is provided to all stakeholders

About you The successful candidate will be someone who enjoys a fast paced, busy role with opportunity to develop processes. You will also have the following:

Previous experience in a Private Health care, medical environment, or health insurance industry
Previous experience and confidence in billing inpatient claims
Have experience in using WebPas and Eclipse, other health fund and third-party portals
High attention to detail
A high level of effectiveness in a team-based environment and an ability to work autonomously
Knowledge of medical terminology
A professional attitude with excellent verbal and written communication skills

To view the full position description click here Enquiries to: Assistant Manager, Patient Accounts - Roopa Anand - 9508 1222 Does this sound like your new role? Bring your skills and enthusiasm to Cabrini and help optimise the patient experience and health outcomes for our community. You will have opportunities to learn new skills and give back to your community. * No agencies please, we are only taking direct applicants

Working for Cabrini
Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne's southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, we have been providing quality, compassionate care to our community for 75 years.
There is something special about Cabrini. Wherever we work, we are compassionate, connected people transforming lives together. Our highly skilled staff and specialists incorporate clinical research, innovative models of care, and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers and provide healthcare in rural communities and in underdeveloped countries.
Our size, reputation, and growth strategy ensure genuine opportunities for our people to learn, grow and realise their potential.
Cabrini is an equitable and inclusive employer and is committed to providing a safe environment for children and vulnerable people.
Our values: Compassion - Integrity - Courage - Respect
MANDATORY FOR ALL NEW STAFF TO CABRINI
Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for Influenza and COVID-19 (including boosters), plus a Working with Children Check (WWCC) may also be requested. Please click here to apply.

Are you an experienced part-time administrative professional looking for a dynamic role with a reputable consultancy firm? Our client is seeking an Office Manager to join their team. With nearly a decade of industry expertise, our client offers a collaborative work environment and opportunities for professional growth.The Role  Providing administrative assistance to the wider team  Monitoring phones and company email accounts Preparing board meeting agendas and minutes Overseeing office supplies Recording, reconciling, and managing financial transactions, including payroll processing, bank reconciliation, and preparing financial reports. Ad hoc duties as required About You  Previous experience in similar administrative roles Proficiency in financial management tools such as MYOB or equivalent software A qualification in business-related fields will be advantageous Excellent Microsoft Office Suite skills, particularly in Word and Excel Strong communication and organisational skills If this sounds like you, hit 'Apply Now'!

Click here to view more detail / apply for Office Manager

ConsultANZ is currently looking a Contracts Administrator with at least 3-5 years contract admin experience to join one of the top tier piling companies in Sydney.

$100K - $130K base plus super
Sydney
Full Time Position

Main duties

You would be working alongside a team of hard-working and driven individuals who strive to deliver their projects promptly and safely. In your role as the Contract Administrator, you may be required to do work in the following areas:
Own sub-contractor relationships.
Certifying payment claims and variations letters.
Developing, reviewing and negotiating variations to contracts, programs, projects and services
Ensure compliance with procurement policies and procedures.
Maintain relationships with stakeholders to ensure contract compliance.
Management feedback on issues both real and anticipated.
Report and provide general commercial support.
Advise senior management on matters that needs attention and execute their decisions
Support procurement manager at times.
Management of sub-contractors – evaluation of KPIs assessing. reports, the quarterly score for the report.
Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected
Preparing and reviewing submissions and reports concerning the organisation’s activities

Requirements

3-5+ years of experience
Experience or knowledge in administration processes.
Ideally you will be intelligent, ambitious and highly motivated.
Able to manage very complex situations with great problem-solving skills, multitasking skills, and the ability to work independently.
Excellent communication skills – both written and verbal.
Contract analysis and review knowledge.

Benefits

$100K - $130K base + super (negotiable dependent on the level of experience).
Permanent Full-time role.

APPLY NOW if interested, or email [email protected] to hear more about this opportunity.

About the Company The opportunity has arisen for an Administration Assistant to join a professional, internationally recognised Architecture practice. Our client prides themselves on excellent customer service, efficiency and a team-based approach to work. About the role We are looking for a reliable person with outstanding verbal and written communication skills who is well organised and has a willingness to learn. This is a fantastic position for someone who demonstrates a high level organisation and is passionate about the creative industry. The role is a varied position, involving an element of HR administration as well as some EA duties.  There's a huge opportunity for the right candidate to progress into a more senior role.  Duties include: Scheduling, preparing papers and taking minutes of internal meetings Maintaining HR records Monitoring applications and responding to applicants Monitoring leave requests and administering the approval system Administering aspects of the performance review and salary review processes Supporting the development and implementation of induction framework Administering fortnightly payroll in the absence of the Accounts Manager Skills and Experience Prior experience as an Administrator in a professional office environment Strong organisational and time management skills Excellent written and verbal communication and presentation skills Professional and approachable demeanour Proficient in MS Office and Outlook applications Please submit your resume via the link below.

Click here to view more detail / apply for Business and HR Administrator

Mix of warehouse and administrative tasks! Love your weekend? This is a Monday to Friday commitment! 8am- 4pm Day Shift rate of $32.26 per hour Ongoing training and support provided. About the Role APS have partnered with a large and successful 3PL business in supporting them to bring on their next warehouse administrative assistant. Reporting to the Warehouse Manager this role will be an integral part of their business providing professional support to the operations team. Duties General administration assistance within office environment Use of a various internal and external software system's including WMS. Data entry, including keying manifests and consignments. Internal liaison with different departments within the company. Picking orders using RF Scanner Manual handling up to 15kg Ad hoc duties as required. Skills & Experience Previous experience in similar role required. Intermediate computer skills Own reliable transport. Excellent written and verbal skills. Willingness to work within warehouse environment. Strong attention to detail. About the Company Australian Personnel Solutions is a leading national staffing agency renowned for its commitment to connecting top-tier talent with exceptional companies. With a strong local presence and a national reach, we specialize in providing tailored workforce solutions across various industries. At Australian Personnel Solutions, we welcome and encourage applications from people of all backgrounds and cultures (including Aboriginal and Torres Strait Islander peoples), ages, religions, abilities, gender identities and sexual orientations. Further information You will be required to meet Australian Personnel Solutions employment criteria which will include but not be limited to a criminal history check and full medical…

Click here to view more detail / apply for Warehouse Administrator

Newcastle (various sites including Warabrook and Booragul)  Hybrid (agreed remote work options) Full Time  The Opportunity: The IT Applications Systems Administrator is responsible for ensuring that the applications in use across Newcastle Anglican are appropriately managed and maintained throughout their lifecycle and support the organisation's strategic and operational goals. Why Work for us? Our teams are the heart of what we do here at Newcastle Anglican. As a part of the team, you have access to the following great benefits: Salary Packaging on a range of everyday living expenses (Mortgage, Rent and Bills), up to $611/fortnight. Up to 40% off on school enrolment fees at any of our Newcastle Anglican schools Meals & Entertainment Salary packaging up to $2,650  Access to Fitness Passport (over 300 gyms) Free access to our corporate Employee Assistance Program Flexible working options (including RDO’s, 9-day fortnights and we support a hybrid work model).  Discounted private health insurance. You work for us, but we also want to work for you! Is there something important to you we have missed? Let’s talk about it! Role & Responsibilities:  Relevant qualifications in Information Technology Minimum 4 years’ experience in a similar role Understanding of current and emerging technologies preferably in the Aged Care, NDIS, community services, and education sectors Knowledge in the life-cycle management of specific IT applications Good collaboration, teamwork and relationship building skills across multiple functions in the organisation Demonstrated analytical and problem-solving skills Demonstrated acumen and passion for technology Knowledge of best-practice IT governance e.g., ITIL About you? Current drivers’ licence…

Click here to view more detail / apply for IT Applications Systems Administrator

Full Time Legal Administrator | North Sydney Your new company This company is a dynamic and growing legal firm committed to providing exceptional legal services to our clients. They pride themselves on a collaborative work environment, where every team member's contribution matters. Your new role They are seeking a skilled and detail-oriented Legal Administrator to join their team. As a Legal Administrator, you will play a crucial role in supporting their legal professionals and ensuring the smooth operation of the legal department. Responsibilities:

Fee Proposals: Assist the team in drafting proposals.
Receptionist Duties: Answering the phone, meeting and greeting clients in the office.
Client Communication: Assist with client enquiries, follow-ups, and meetings.
Document Management: Document collation and reproduction.
Database Maintenance: Maintain accurate records in our case management system.
General Administrative Tasks: Handling phone calls, emails, and other administrative duties.

What you'll need to succeed

Experience: Minimum of 1 year of experience in legal administration or a related field.
Education: Bachelor's degree in Business Administration, Legal Studies, or a relevant discipline.
Attention to Detail: Strong organisational skills and meticulous attention to detail.
Communication Skills: Excellent written and verbal communication abilities.
Software Proficiency: Familiarity with legal software and Microsoft Office Suite.
Team Player: Collaborative mindset and ability to work effectively in a team environment.

What you'll get in return

Progressive work culture
Mentorship and guidance throughout your career
Professional development opportunities
Supportive and inclusive work culture

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.

Working with a small family-owned automotive organisation, we are looking for an Office Manager / Bookkeeper / All rounder to take care of day-to-day administrative and accounts operations. The right candidate will be someone who is experienced in bookkeeping (AP,AR), is computer savvy and able to use their initiative to get things done. This role is located in Dandenong South, 5 days in the office however happy to be flexible starting times if required. The role: Accounts Receivable, accounts payable and reconciliation Maintain office from an admin and supplies perspective Customer service - through calls to the main line Occasional assistant in workshop administration and inventory management Data entry, general administration support to the owner The suitable candidate: Experience in bookkeeping ideally using MYOB Good knowledge and experience with Accounts Payable and Accounts Receivable tasks Previous experience in a standalone bookkeeping role in a small organisation (desirable) Highly organised and great time management skills Strong customer service skills with both dealings with internal and external stakeholders Mature and reliable personality, someone who is able to handle things on their own if there isn't always someone around them. Candidate will need to have full unrestricted working rights The Company: Family-owned organisation, very friendly team Ability to take control of your own work Flexibility on starting/finishing times Full time in the office - Dandenong South Salary of $80,000 - $85,000 super We will be shortlisting this week, so apply here today if this role is of interest.

Click here to view more detail / apply for Bookkeeper / Office Manager

Position: Transport Contract administrator


Duties include

· Processing Customers' orders for collection and dispatch of containers from the Melbourne wharf while under review and negotiation of contract variations.

· Responding to queries and resolving problems related to transportation contracts.

· Review and update existing contracts to maintain the integrity of the information according to changes in transportation services.

· Enter the initial customer order into the system, ensures that the delivery order is received and entered to enable the container to be collected, responds to inquiries, and resolves problems concerning the current contract, and organizes specialized trucks and drivers to maximize loads and optimize the operation, including negotiating contract terms with internal and external partners.

· Workflow processing into delivery and billing establishment

· Support sales in maintaining contract lifecycle including renewals, change requests and terminations.

· Ensure contracts and delivery set up comply with legal requirements and company policies.



· Maintain accurate records of all documents, including booking time slots at the wharf using the 1stop system, understanding the time constraints in collecting containers from the wharf and dehire, understanding National Heavy Vehicle Regulator (NHVR) requirements for driver fatigue, weight limits on trucks, and speeding, using the Container chain system to dehire empty containers, understanding export and import paperwork for the collection of containers, and understanding dangerous goods legislation and requirements for container collection from the wharf.

About you

· Bachelor’s degree in business administration, or similar (desirable).

· Previous experience in a administration, finance and costumer services role desired.

· A strong attention to detail and the ability to work accurately under pressure.

· Excellent organisation skills when managing and prioritising tasks under time pressure, including proficiency software and tools for scheduling and planning, such as MS Office Suite (Excel) and freight Traker

· Strong written and verbal communication skills

· A positive attitude and a willingness to work as part of a team

· A desire to learn and develop within the roleApplication Process

If you are a qualified and experienced Contract Administrator with a strong dedication to excellence, please email your curriculum vitae to [email protected] and include a statement (300-words minimum) outlining your interest in the position, why you want to work for Transfleet Transport PTY LTD, and your relevant skills and experience in similar contract administration roles. We want to know why you consider yourself the best candidate for this position and why we should choose you over the other high-calibre applicants!