Do you have an interest in Interior Design or a thirst for Project Management? Then this role within the Design & Technical Services team will provide the perfect combination.

With a heavy emphasis on project-based work, the team are now looking for a Sydney based Administration Assistant who wants to roll up their sleeves and jump straight into a vast array of interesting tasks that will be critical to the delivery of many exciting projects, as well as ensuring the day-to-day departments runs smoothly.t

Getting to know the role and your responsibilities:

• provide administration assistance and support in all aspects of administration. works for the Vice President Design & Technical Services & the wider DT&S Team. 
• liaise and collaborate with other departments and global teams on various tasks as necessary.
• Management of project invoicing and tracking.
• You’ll be an integral resource for the FF&E|OS&E Project Solutions team & be involved in the pre-opening phase of a Hotel Opening.
• Conduit between suppliers & Project stakeholders from conception to completion during the planning, product selection.
• Opportunity to travel interstate for the installation phase if required.
• This role will suit a clear communicator with excellent attention to detail, who is self-motivated and has demonstrated experience in exceeding internal and external client expectations.

Reporting directly to the Operations Manager, you will be overseeing the Front Office function at a leadership level, whilst ensuring the highest level of guest satisfaction, and leading a team of dedicated professionals to deliver unparalleled service. You will be responsible for the following: 

• Ensureing hotel targets around RPS, NPS, Loyalty and room upselling are met to ensure KPI’s are achieved.
• Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis and simple configuration changes to ensure an efficient and effective system.
• Train, supervise, and motivate front office staff to provide exceptional service and maintain a positive work environment.
• Prepare revenue and occupancy forecasting, as well as Front Office monthly reports, commenting on key performance indicators in order to drive the financial performance of the hotel.
• Monitor all VIP’s, special guests and their requests to and their needs are met and loyalty is maintained.
• Collaborate with other departments to coordinate guest services and ensure seamless guest experiences.
• Strive to implement the Accor Vision and demonstrate active use of Accor Heartist Values in order to lead by example.

• General administrative support to the Office Services Manager.  
• Managing all visitors to the office including VIP’s, external staff and service providers. 
• Booking same day, National and International couriers. Reconciliation of monthly invoicing. 
• Manage the Internal Security system including - Issuing Staff and Visitor Security passes as needed, keeping an up-to-date records and regular Auditing of all access cards. 
• Liaise with the Base Building Management and use the Internal Portal for office maintenance issues. 
• Support the Business Reconstitution Framework Taskforce
• Environmental Health & Safety duties, attend meetings and be a point of contact for international offices. 
• Fire warden or First Aid duties.
• Assist with Theatrette Invoicing.
• Provide assistant to the IT team.
• Update documentation regarding support issues, requests and ensure it is accurate and maintained.
• Supervise Meeting rooms and ensure their equipment and supplies are intact. Overall presentation is acceptable for the next meeting.
• Ensuring the general appearance of the office is always impeccable. 
• Kitchen and Break Out Room duties – monitor the appearance of the kitchen and tea point. Monitor stock requirements and dishwashers.  
• Management Level 33, booking of the Hosting Space and general appearance.
• Support HR with Onboarding. 
• Assist with in-house events
• Ad-hoc projects as required

A Great opportunity exists for an Office Coordinator with Odyssey Training in the Brisbane CBD.

Your key responsibilities in this role will include but are not limited to:

• Ensure office & training centre is well organised & runs smoothly.
•  Daily training room setup & breakout area amenities setup. 
• Ensure all training rooms are properly equipped & operational to conduct training courses. Allocate training rooms, arrange catering, ensure refreshments & amenities are stocked.
• Morning meet & greet of training participants and contract facilitators
• Personal Assistant duties – organise office functions/meetings, catering, venue setup, materials
• Enrolments, Reschedules, Changes – Take & process enrolments, bookings, reschedules, confirmation requests. Invoices, adjustments/credits & payments processing
• Pack & Ship Training Materials – weekly stocktake, order manuals, check, unpack & store, bind & print materials when required, add new materials as required, pack & ship to various locations
• Set-up courses accurately in the FileMaker system including ensuring all costs are recorded prior to invoices being sent to accounts, as well as raising purchase orders as required.
• Trainers - Provide any assistance as required for trainers to ensure their training day is successful including but not limited to – answer inquiries, provide advice, information, help with equipment or resolve any facilities issues
• Importing sales orders, checking and ensuring accuracy of records

We are looking for a AIX Administrator for a longterm role based in Sydney. You will be a part of a Global Consulting Firm for one of their major projects.

REQUIREMENTS:

• Hands-on experience (6 - 8 years) on AIX 5.1/6.1/7.1 native LVM, Systems Partitioning, volume group related Services.
• Should have worked on assessing and optimizing System Performance and Tuning
• Hands-on experience OS Migration, TL upgrade, Patches including LPM.
• Hands-on experience HMC, NIM.
• Hands-on experience on VIO.
• Support AIX OS to run various software applications including OS tuning.
• NPIV, Manage & assign the Lun’s to different LPAR's
• Develop performance improvement initiatives for AIX system environment.
• dentify and resolve system issues in a timely manner.
• Plan and coordinate the installation, testing, and maintenance of AIX systems software and related hardware.
• Analyze software and hardware environments to determine any system defects.
• Develop and implement disaster recovery procedures to ensure business continuity.
• Support Sev1/ Sev2 incident & problem tickets for client servers. This involves problem determination and implementation of changes to hardware and/ or software

About Us

Zone IT Solutions is Australia based Recruitment Company. We specialize in Digital, ERP and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic and flexible solutions will help you source the IT Expertise you need. Our delivery Offices are in Melbourne, Sydney and India. If you are looking for new opportunities your profile at [email protected] or contact us at 0434189909

Also follow our LinkedIn page for new job opportunities and more.

Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We welcome applicants from a diverse range of backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds and people with disabilities.

Join TAL as an Administrator, Corporate & Implementation. This role sits within our Group Life and Retirement team who are committed to delivering on TAL’s strategy by providing best practice, industry leading services to our partners. Reporting into the New Partnerships Lead – Group, you will provide administrative support to our Wealth division and Growth team. This team is made up of several professionals focused on growth, bid management, along with Corporate related activities and partnerships.

This is a permanent role, working flexibly from our Sydney office.

In this role you will: 

• Assist brokers and employers with any requirements to ensure a smooth transition to TAL
• Support the internal teams with the delivery of the implementation of the New Business into TAL systems and processes
• Support the Group Administration team finalise the implementation and provide leading ongoing services
• Assist Growth Leadership in reviewing market data to understand market insights and dynamics
• Support Bid Managers with operational tasks to support a New Business Tender
• Support the Growth Leadership with operational activities to support partner engagements, including events, merchandise, and other activities
• Own the data to support the Growth team track and deliver to New Business pipeline & quotations to prospect expectations
• Build relationships with brokers and assisting with operational aspects of New Business Corporate opportunities
• Support the Growth leadership with reporting and insights on areas for improvement for New Business quotations and pipeline reporting
• Manage and deliver operational reporting for partners for the Superannuation based business
• Support the teams with Regulatory reporting and other challenges required to support the Corporate business
• Build and maintain strong stakeholder relationships with peers at TAL to support delivery of Growth outcomes