A Great opportunity exists for an Office Coordinator with Odyssey Training in the Brisbane CBD.
Your key responsibilities in this role will include but are not limited to:
- Ensure office & training centre is well organised & runs smoothly.
- Daily training room setup & breakout area amenities setup.
- Ensure all training rooms are properly equipped & operational to conduct training courses. Allocate training rooms, arrange catering, ensure refreshments & amenities are stocked.
- Morning meet & greet of training participants and contract facilitators
- Personal Assistant duties – organise office functions/meetings, catering, venue setup, materials
- Enrolments, Reschedules, Changes – Take & process enrolments, bookings, reschedules, confirmation requests. Invoices, adjustments/credits & payments processing
- Pack & Ship Training Materials – weekly stocktake, order manuals, check, unpack & store, bind & print materials when required, add new materials as required, pack & ship to various locations
- Set-up courses accurately in the FileMaker system including ensuring all costs are recorded prior to invoices being sent to accounts, as well as raising purchase orders as required.
- Trainers - Provide any assistance as required for trainers to ensure their training day is successful including but not limited to – answer inquiries, provide advice, information, help with equipment or resolve any facilities issues
- Importing sales orders, checking and ensuring accuracy of records
