Our global pharmaceutical client is based at Macquarie Park in Sydney's North -West 13KM from the CBD.  They are seeking a Workplace Coordinator to join the Sodexo on site team.  In this role you will be the face of our business taking ownership of our office operations in a small team of four highly skilled and valued professionals.

This is a Fast paced, multi-faceted role in a passionate team offering daily opportunity to engage with broad range of stakeholders. A significant part of the role includes ensuring our services including reception, call management, meeting room management, security, administration and building services are managed to industry leading standards.  This role is 38hr per week with a rotating roster - Mon 8.00am to 3.00pm - Tues/Wed/ Thurs 8.00am to 5.00pm & Fri 8.00am to 3.00pm.  

Reporting to the Facilities Manager, your day-to-day tasks will be varied and will cover a range of tasks such as covering front of house, facilities management onsite support, health and safety and most importantly providing an exceptional level of service to our staff and clients.

Key responsibilities will include:

• Providing 5-star service to our clients though managing our switchboard and welcoming visitors into the office
• Ensuring exceptional front desk workplace facilities services 
• Assist with all aspects of facilities management relevant to the office premises i.e. site walks, EHS Safety reporting, maintenance reporting
• Be a trained First Aider and/or Fire Warden for the tenancy
• Support with Invoicing, Purchase Order creation  (training provided)
• Supporting all other administrative functions relevant to the role
• Consistently looking at process and service improvement, growth mindset
• Assisting with internal marketing and events, front of house meeting & meeting room management (large team bookings and events).
• Your role will also require creativity and innovation to identify opportunities to improve employee experience and implementing new activities, initiatives and events.

This is who we are looking for:

• You’re passionate about people and committed to delivering exceptional customer service!
• You will be immaculately presented, vibrant and professional with a positive can-do attitude.
• You will have prior experience in a corporate environment with exposure to working in a similar Workplace, facilities or hospitality role.
• Both written and verbal communication skills are vital and, of course, you’ll be good at building team relationships.
• You’ll have an eye for detail, strong organizational skills, and excellent interpersonal & customer service skills
• You enjoy and respect a diverse and inclusive workplace and team.
• Flexibility when required

 Why choose Sodexo?   

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.   

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!    

How to apply?   

If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience and availability.    

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This is also your opportunity to ask any questions you may have.   

What are you waiting for? Submit your application today and become part of the Sodexo family!   

The Marketing Coordinator - Montu Brands is responsible for supporting various aspects of marketing campaigns, brand management, and communication strategies within the Commercial Marketing team.

The Marketing Coordinator assists the marketing team with the development of marketing materials, maintaining and optimising website content, monitoring social media platforms, proofing, data analysis, writing marketing briefs, and coordinating  projects and events.

Campaign Coordination:

• Assist in the planning, execution, and analysis of B2B marketing campaigns to generate leads and increase brand awareness.
• Collaborate with internal teams, including sales, product development, and content creation, to ensure cohesive and effective campaign implementation.

Brand Management:

• Support the development and maintenance of brand campaigns, materials  to ensure consistent messaging and visual identity across all B2B marketing materials.
• Work closely with the design team to ensure all marketing collateral aligns with the brand standards and effectively communicates key messages.
• Proofreading marketing materials and packaging for accuracy.

Content Creation:

• Collaborate with content creators to develop compelling B2B marketing materials, including brochures, presentations, case studies, and whitepapers.
• Maintaining and optimising website content across multiple websites.
• Assist in proofreading and editing content to maintain brand voice and accuracy.

Market Research:

• Conduct market research to stay informed about industry trends, competitor activities, and emerging opportunities.
• Provide insights and recommendations based on market analysis to contribute to strategic decision-making.

Event Coordination:

• Assist in the planning and execution of B2B events, trade shows, and conferences to enhance brand visibility and facilitate networking opportunities.
• Coordinate logistics, manage event timelines, and support post-event evaluations.

Digital Marketing Support:

• Collaborate with the marketing team to develop email marketing campaigns.

Community Management:

• Monitor and maintain the B2B online community.

Reporting:

• Maintain marketing reports and assist with build post-campaign reports 

Objectives and Key Results (OKRs) and Key Performance Indicators (KPIs)

• Deliver on individual and set departmental OKR and KPI’s as determined from time to time.

Continuous Improvement, Safety and Compliance 

• Continuously learn from successes and failures to refine and enhance improvement strategies.
• Actively participate in training (including mandatory training) and professional development sessions to enhance skill set.
• Observe, understand and comply with all Occupational Health and Safety Legislation, Regulations, Codes of Practice, Policies, Procedures and directives.
• Be proactive and responsible for own actions, and adhere to compliance requirements relevant to your position (eg. legislation, policy and guidelines).

Are you passionate about providing an exceptional employee experience? If so, join our dynamic People & Culture Team as a People Solutions Coordinator!

In this role, you will play a pivotal role in delivering a world-class people experience to our Nine employees and leaders through effective administration and coordination of key processes across the entire employee lifecycle.

Working within a passionate team dedicated to fostering a positive and engaging work environment, you will achieve this by establishing our people’s requirements and delivering consistent, personalised, and tailored support according to our agreed service delivery, with a key focus on our customer. 

Day to day you will:

• Prepare and facilitate contracts and documentation for new hires and internal staff transfers

• Respond to employee queries, ensuring quality and timely delivery

• Assist with various visa processes to ensure compliance with immigration legislation and policy

• Support the administration of People & Culture initiatives and programs 

• Support people leaders and the Talent Acquisition team with recruitment-related systems and processes

• Ensure ongoing optimisation of our People Solutions systems and processes of work