Total 2,341 Full-time office administrator job vacancies in Australia

As a Project Administrator with Hassell, you'll be working as part of a dynamic, fast-paced project team of Architects, Landscape Architects and Urban Designers who are working with the client team to deliver one of Sydney's most city-shaping infrastructure projects. 

You'll be providing support and assistance to a number of principals, along with wider sector support.  You'll be an active member of the project team making a valuable contribution to day to day running of the project by providing high-level administrative support, including;

• Assisting the project team with the preparation and ownership of sophisticated presentations and reports using InDesign, PowerPoint and Word.
• Liaising with clients and teams for project administration related activities
• Assist in project controls including reporting, document control and supporting project financial and performance management.
• Drive social initiatives for the team (committees, focus groups, panels)
• Assisting principals in a personal capacity including diary and travel management, database management and client/consultant correspondence
• Coordinating internal and external meetings including room bookings, catering arrangements, couriers

Located in Darling Harbour, Oaks Sydney Goldsborough Suites are looking for an experienced and enthusiastic Front Office Manager to lead the Front Office team. The moment a guest steps into our hotel, you will make them feel at home with your welcoming and warm presence. You have the important job of leading your team and driving exceptional customer experiences.

Responsibilities include:

• Providing an outstanding guest welcoming experience by demonstrating a commitment to service excellence and maintaining the front office and reception operational standards
• Meeting guests and customers when they arrive and ensure they are settled in their rooms
• Maintaining professional, open and honest communication to assist guests and make accurate bookings
• Guide & lead the frond office team in providing outstanding guest welcoming and experiences
• Ensuring that all daily tasks are completed accurately and in a timely manner
• Complete daily administration duties
• Resolve & respond to guest complaints in a timely and professional manner
• Maintain accurate guest accounts and assist with daily reporting
• Effectively manage team roster to meet budgets
• Support Hotel Manager with recruitment

Salary: $73,347 + Super

The value-add things you’ll be doing

• Installing and configuring new database systems.
• Designing and implementing new database schemas and objects.
• Modification to existing database objects in line with team defined standards.
• Work as part of project teams to assist developers with optimisation and standardisation of code. 
• Working with the security team to audit database security on a regular basis.
• If necessary, manage the ticket queue and communicate with relevant stakeholders.
• Provisioning of database access in line with defined security measures, including installation and testing of new databases.
• Documentation including catalogue of SQL server real estate, database jobs and data dictionaries.
• Monitoring mailboxes, monitoring tools and alerts queues.
• Assist with patches and upgrades.

• Day to day administration of general contractor’s contracts and associated work orders.
• Assisting with the preparation and reviewing of general contractor’s notices and claims in accordance with contractual entitlements.
• Maintaining tracking registers including NOD’s, EOT’s, RFI’s, Change Orders, and shop drawing submissions.
• Monitoring and tracking the status of RFI’s and equipment submission approvals. This will include the reporting of their status and potential risks including the closeout of items in a timely manner.
• Establish and maintaining required project records, registers, and schedules including but not limited to RFI’s, shop drawing submissions, NOD’s, EOT’s, and change orders.
• Secure project documentation (including close out documentation) from the general contractor as required.
• Assist with the creation, reviewing, and closing out of punch lists and Operation Manuals.
• Review and undertake initial assessment of change orders prior to review by quantity surveyor.
• Assist in the resolution of change orders, commercial, and contractual issues.
• Record non-compliance with the contract plans and specifications and notify construction manager within a timely manner.
• Assist with the preparation of responses to general contractors and supplier’s RFI’s, submittals, contractual notices, contractual claims, and other contractual correspondences in accordance within the time frames specified in the contract.
• Review and advise on all claims, change orders, and payment claims in accordance with contractual entitlements.
• Check, verify, or comment upon any or all the project insurances including the verification of GC and Supplier insurances and bond requirements, in accordance with the contract.
• Chair and contribute to regular commercial meetings to address and status subcontracts, contingency, change orders, payment claims, and any other commercial items.
• Provide support/manage the dispute resolution process.
• Assist in obtaining prompt responses to RFI’s in conjunction with design team
• Coordinate in obtaining the Occupational Certificate and final inspection requirements with the certifying authority, including the tracking of progress, highlighting risks, and the management of close out items required from all parties.
• Review the final as-built plans upon project completion (prepared by others) and providing input where possible to make sure that the documentation is accurate.
• Prepare inspection documentation for development of progress payments.
• Provide on a monthly basis a cash flow demonstrating monthly expenditure against the schedule.

Oaks Sydney Goldsborough Suites are looking for an experienced and enthusiastic Front Office Manager to lead the Front Office team. The moment a guest steps into our hotel you will make them feel at home with your welcoming and warm presence. You have the important job of leading your team and driving exceptional customer experiences.

Responsibilities include:

• Providing an outstanding guest welcoming experience by demonstrating a commitment to service excellence and maintaining the front office and reception operational standards.
• Meeting guests and customers when they arrive and ensure they are settled in their rooms.
• Maintaining professional, open and honest communication to assist guests and make accurate bookings.
• Availability to work shifts between Monday to Sunday
• Immaculate personal presentation.
• Professional interpersonal and communication skills.
• Guide & support the team in providing outstanding guest welcoming and experiences.
• Ensuring that all daily tasks are completed accurately and in a timely manner
• Conducting guest arrivals and departures
• Complete daily administration duties.
• Provide personalised and proactive guest service.
• Resolve & respond to guest complaints in a timely and professional manner. 
• Maintain accurate guest accounts and assist with daily reporting.
• Effectively manage team roster to meet budgets.
• Support Hotel Manager with recruitment