Total 13 Senior Executive hr assistant job vacancies in Box Hill South

Posted: 02/10/


28/10/

Job Type: Full Time

Location: Capel

Job Category: Administration and Office



New full-time role with a monthly RDO and potential for flexible working arrangements
Values-driven, community-focused organisational culture
Friendly, supportive team environment

Are you looking for a dynamic role in a thriving and growing Shire? Join our team as the Corporate Administration & Shire President Executive Assistant, where youll provide proactive, high-level support to the Shire President and Elected Members. You'll play a key role in coordinating Council activities, managing communications and ensuring seamless administrative operations. The Shire of Capel, one of Australias fastest-growing coastal Shires, is ideally located between Bunbury and Busselton. Nestled between stunning beaches and forests, we offer a work-life balance in a vibrant community. At the Shire, our core values

... Click here to view more detail / apply for Corporate Administration and Shire President Executive Assistant

We are at the heart of every place that matters. As a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. Our work is IMPORTANT. YOU are important. We provide our people with the tools to shape their careers for growth. With around 16,000 employees worldwide, EVERY team member contributes to our mission and can make a positive difference. By working as one global team, we continue growing the business, growing together, and growing ourselves. Build your career with us!













Hallam, VIC, AU,







Sep 16,







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... Click here to view more detail / apply for Executive Assistant

Posted: 30/08/


23/09/

Job Type: Full Time

Location: Capel

Job Category: Administration and Office



Full-time role with a monthly RDO, with potential for flexible working arrangements
Values driven, community focused organisational culture
Friendly, supportive team environment

Join our team as the Corporate Administration & Shire President Executive Assistant, where you'll provide proactive and confidential support to the Shire President, Deputy President and Elected Members. You'll play a key role in coordinating Council activities, managing communications and ensuring seamless administrative operations. If you're organised, detail-oriented and enjoy working in a dynamic environment, this is the perfect role for you!
The Shire of Capel is located in the South West, halfway between Bunbury and Busselton. We are nestled between the beach and the forest and are one of

... Click here to view more detail / apply for Corporate Administration and Shire President Executive Assistant

We are seeking an experienced and dynamic Senior HR Advisor to join our team in Sydney. This pivotal role requires a seasoned HR professional with 6 - 8 years of experience, a strategic mindset, and a proven ability to influence and partner with senior stakeholders across different regions. Experience in working within a multinational or cross-regional environment is highly preferred. The successful candidate will play a critical role in aligning business objectives with people strategies, ensuring workforce growth and development while fostering a positive, high-performance culture in a global context.

Key Responsibilities:

HR Strategy & Business Partnership:

• Collaborate with business leaders across regions to develop and implement people strategies that support global and local business objectives.
• Act as a trusted advisor, providing expert HR guidance on talent management, succession planning, and organizational development, with an emphasis on cross-cultural dynamics.
• Partner with senior leadership to influence and implement organizational change initiatives that enhance employee engagement and business performance across multiple regions.
• Proactively assess and address the HR needs of the business, ensuring alignment with broader organizational objectives on a global scale.

Employee Relations & Performance Management:

• Provide expert advice and coaching to managers and employees on employee relations matters, ensuring compliance with both local and international labour laws.
• Oversee and guide performance management processes, supporting managers across regions in delivering effective feedback and developing their teams.
• Lead and manage sensitive employee relations cases, such as grievances and disciplinary actions, while maintaining confidentiality and professionalism.
• Collaborate with managers to implement performance improvement plans, ensuring alignment with global HR practices.

Change Management & Organizational Development:

• Lead and support organizational change initiatives, ensuring smooth transitions and providing guidance on restructuring and workforce planning, particularly in multinational contexts.
• Develop and implement strategies to manage the impact of organizational changes on employees across different regions, including communication plans and support structures.
• Act as a change agent, driving initiatives to continuously improve HR processes, policies, and systems across borders.

HR Reporting & Compliance:

• Analyse HR data and metrics to provide insights and recommendations to senior leadership for strategic decision-making on a global scale.
• Ensure compliance with local and international employment laws and regulations, including guidance on employment contracts, policies, and procedures.
• Monitor and report on key HR metrics, such as turnover, retention, and engagement across different regions, recommending actions where improvements are needed.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 6-8 years of experience in HR, with a strong focus on HR business partnering, employee relations, and talent management, preferably within a multinational or cross-regional environment.
• Proven ability to build and maintain strong relationships with senior stakeholders, influencing and driving business outcomes across regions.
• Excellent knowledge of Australian labour laws, with an understanding of international HR best practices.
• Exceptional communication, interpersonal, and problem-solving skills, with the ability to work across cultures.
• Ability to work in a fast-paced, dynamic environment, balancing multiple priorities across regions.
• Strong analytical skills, with the ability to interpret data and provide actionable insights for a global workforce.
• Proficiency in HRIS systems and Microsoft Office Suite.

Preferred:

Experience working in a multinational company or managing HR in a cross-region context is highly desirable.

• Competitive salary and performance-based bonuses.
• Opportunities for career growth and development within a global company.
• Collaborative and inclusive work environment with exposure to cross-region operations.
• Health and wellness benefits.
• Flexible working arrangements.

The Opportunity Want to work with an organisation that will provide you with variety, and the opportunity to lead strategic HR initiatives to enhance performance and deliver best practice outcomes? Interested in having :

Access to a Rostered Day Off.
Work flexibly noting this role also works across various sites.
Uniquely rewarding work in the service of the Victorian community.
Support for education, career and professional development.
Novated lease options and superannuation salary sacrifice.
An unrivalled suite of physical and mental health and wellbeing support services.
Discounted health insurance.
Corporate Clothing Allowance (conditions apply).
Free gym access.

Then read on! About the Role The Senior HR Business Partner will act as a strategic partner to a client group including members of Executive and Leadership team by:

Partnering to improve organisational effectiveness to foster a culture of
... Click here to view more detail / apply for Senior HR BP

Position Title: Executive Assistant / Senior administration
Location: Colac
Reporting To: Chief Executive Officer, Mayor, and Councillors

Key Responsibilities: ...


Position Title: Executive Assistant / Senior administration
Location: Colac
Reporting To: Chief Executive Officer, Mayor, and Councillors

Key Responsibilities:

Executive Assistance:

Provide high-level administrative and secretarial support to the Chief Executive Officer, Mayor, and Councillors. This includes diary management, monitoring and preparation of correspondence, report preparation, project assistance, and record management.
Proactively manage diaries, including planning, preparation, review time, sourcing relevant papers, and planning for required resources.
Offer executive support to the Executive Management Team (EMT) to ensure an effective planning and decision-making cycle for EMT, Council Briefings, and Council Meetings. This includes recording and disseminating meeting minutes and other notes or actions.
Oversee the Councils forward planner for EMT,

... Click here to view more detail / apply for Executive Assistant / Senior administration

The Company


Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. With a pipeline of more than $1 billion in current and future projects, our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce. 




Join the Civmec Team


Civmec is excited to announce an opportunity for a Senior HR/IR professional to join our team. This role is ideal for experienced HR/IR professionals from both corporate environments and site-based roles looking to transition into a pivotal position within our Henderson head office.




The Role


At Civmec, we're committed to nurturing a culture of high performance, enjoyment, and career



... Click here to view more detail / apply for Senior HR IR Professional

Full-time, Ongoing position based at Penrith Campus (Kingswood)
Remuneration: $107,358 to $115,073 p.a.
Benefit from work from home perks, flexible leave options & professional growth opportunities

Full-time, Ongoing position Penrith Campus (Kingswood)   About Western  Western Sydney University is a modern, forward-thinking, research-led institution committed to excellence in education, research, and community impact. We are proud to be ranked in the top 2% of universities worldwide and hold the top position in the Times Higher Education Impact rankings, with 85% of its research being at or above world standard. At Western Sydney University, we recognise that unlocking your true potential is the key to your success, just as we do for our students. Our core values - Boldness, Fairness, Integrity, and Excellence serve as guiding principles for our organisational culture and influence the work we do. With a team of 3,500 dedicated staff members,
... Click here to view more detail / apply for Ref 1627/24 Executive Assistant, Pro Vice-Chancellor Educational Partnerships and Quality

This is a Fulltime Permanent position – Monday to Friday (8:30am-4:30pm)

• Schedule & attend meetings on behalf of Managing Director (When required)
• Assist with organising events from small to large scale
• General administration tasks as required by the team
• Manage the Managing Director email inbox, including sorting, prioritising, and responding to emails as appropriate, ensuring that all communications are handled promptly and professionally
• Organise and maintain the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Ensure all calendar entries are accurate and conflicts are managed effectively
• Coordinate seamlessly with internal and external stakeholders to arrange meetings, including setting up video calls and conference rooms, and preparing necessary meeting materials
• Provide reminders for important tasks and deadlines to the Managing Director
• Assist in the preparation and editing of business correspondence and presentations
• Handle confidential information with a high level of discretion and integrity
• Record, transcribe, and distribute minutes of meetings
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Manage and maintain office supplies

Job Title: Executive Assistant to the CEO

Location: Darlinghurst, NSW.

Travel: Some travel could be required to New Zealand, USA, UK or Europe.

 

About the Role

Dive into a pivotal role at Simple Machines as an Executive Assistant, where you’ll be working directly with the CEO and a global team working with clients to unlock the future of data and AI.

Partnering directly with the CEO, you'll manage important projects, improve how we communicate within the team, and lead initiatives that impact our business directly. This role is perfect for those looking to advance their career in a vibrant, fast-paced setting that encourages innovation and growth. Enhance the CEO's ability to lead and expand the company by providing comprehensive support that encompasses administrative tasks, strategic project involvement, and personal assistance, all aimed at maximising efficiency and effectiveness at the executive level.

Company Overview

Simple Machines is a leading independent boutique technology firm with a global presence, including teams in London, Sydney, and New Zealand. We specialise in creating technology solutions at the intersection of data, AI, machine learning, data engineering, and software engineering. Our mission is to help enterprises, technology companies, and governments better connect with and understand their organisations, their people, their customers, and citizens. We are a team of creative engineers and technologists dedicated to unleashing the potential of data in new and impactful ways. We design and build bespoke data platforms and unique software products, create and deploy intelligent systems, and bring engineering expertise to life by transforming data into actionable insights and tangible outcomes. We engineer data to life™.

Key Responsibilities: 

• Administrative and Strategic Support:
• Manage the CEO’s calendar across multiple time zones, ensuring efficient scheduling of meetings, appointments, and travel.
• Serve as the point of contact among executives, employees, clients, and other external partners, managing information flow in a timely and accurate manner.
• Prepare and edit communications, correspondence, reports, and presentations.
• Organise meetings, including managing logistics and documenting minutes when necessary.
• Project and Team Involvement:
• Take on special projects with strategic importance, from planning through to execution.
• Build collaborative relationships with team members and external partners, fostering a teamwork-driven environment.
• Participate in HR and cultural initiatives to enhance workplace dynamics and employee engagement.
• Personal Assistant Tasks:
• Handle personal scheduling and ah hoc tasks to streamline the CEO's daily activities. This can involve coordinating dry cleaning, car insurance, organising lunches, or other tasks that relate to the smooth running of the CEO’s life.
• Event Management:
• Event Planning: Organise and coordinate internal and external events, including logistics, guest lists, venue booking, and on-site coordination.
• Conference Coordination: Manage arrangements for conferences, including travel, accommodations, registration, and preparing materials for presentations.
• Team Offsites: Plan and execute offsite meetings and team-building events to foster team interaction and strategic planning.
• Project Coordination:
• Project Oversight: Assist with the management of projects, external suppliers, tracking timelines, and deliverables to ensure project goals are met on schedule.
• Research Support: Conduct research on various topics to support business initiatives and strategic decision-making.
• Implementation Support: Help implement company policies or new systems within the organisation, ensuring smooth adoption and minimal disruption.
• Communication and Correspondence:
• Internal Communications: Draft company-wide communications that reflect corporate goals and updates.
• External Liaison: Act as a liaison with external organisations and stakeholders, managing and fostering relationships.
• Presentation Preparation: Create and refine Keynote presentations and other materials used in executive meetings and external engagements.
• Design Partners: Liaise with external design partners to develop company marketing and promotional collateral.
• Leadership and Development:
• Act occasionally in a Chief of Staff capacity, representing the CEO in various forums.
• Engage in continuous learning and development to enhance personal skills and contribute to the organisation's goals.

 

Skills and Qualifications:

• Proven experience in an Executive Assistant or similar role, demonstrating capacity for high-level administrative support and project management.
• Excellent organisational, time management, and problem-solving skills.
• Strong communication abilities and adept at building relationships across different levels of an organisation.
• Proficient in MS Office and other business communication tools.

Education:

• Bachelor’s degree or equivalent preferred.

Offering:

• A competitive salary and benefits package.
• Opportunities for personal and professional growth within a dynamic and supportive environment.
• Hybrid working environment 4 days in the office, 1 day WFH.

Unless otherwise stated we are unable to consider applications that require visa sponsorship at this time.

Site Based at our Balranald Operations – 8:6 rosterPermanent PositionAustralian Owned CompanyAre you looking for a unique opportunity to work on an operational readiness project before transitioning to an operational role? Do you want to work for a leading critical minerals company? If you answered yes to these questions, then we have the perfect opportunity for you!About uslluka Resources is a global critical minerals company, with a proud 70 year history, entering a pivotal time of growth.With a bright future ahead, we are seeking team members for our exciting Balranald operation where we will be deploying a new mining technology. Using remotely operated, novel underground mining (UGM) technology to extract key critical minerals. About the LocationIluka’s Balranald operation is located approximately two hours by road from Mildura in regional NSW. You can choose to live in Balranald, drive-in drive-out from Mildura or other regional towns or fly-in, fly-out from Melbourne.  Be a part of the…

Click here to view more detail / apply for Senior HR Advisor

• Newly created position in an exciting ASX listed, Australian-founded techonolgy company  
• Work at our HQ in Darlinghurst, providing far-reaching support in a highly engaged, welcoming and ambitious executive team. 
• Ample opportunity to collaborate widely, work on a diverse range of projects and tasks, identify areas of improvement and contribute greatly to a growing business. 

About the Opportunity 

We are seeking a highly motivated Senior Executive Assistant to provide hands on support to the CEO and COO and overarching support to the Executive Leadership Team on a daily basis. This role will be instrumental in ensuring our leadership team are accountable, focused and organised throughout the year. 

 

We take pride in being a global team and business, with team members situated around the world.  As a Senior Executive Assistant, your ability to connect colleagues, convey information and widely support a geographically diverse team will be essential. Given the requirement to work and collaborate across multiple time zones, there may be the need for this role to work outside of ordinary business hours from time to time. 

 

You will be given responsibilities in upcoming exciting and new projects and will also have the opportunity to lead the transition into a brand-new office space. 

 

Key Responsibilities: 

• Manage CEO/COO schedule and agenda, identifying priorities and deadlines and finding solutions to maximise efficiency and time. 
• CEO/COO diary and inbox management, including ad hoc errands as required 
• Set up meeting rooms, arranging for technology, equipment and catering to be provided. 
• Minute taking for domestic and global meetings, preparing action items, and distributing materials to meeting attendees 
• Assist in the preparation and circulation of agendas, presentations and papers for Board and Committee member meetings 
• International and domestic travel and itinerary planning for CEO/COO and Executives 
• Organise and coordinate company and social events, including venue, and catering 

• Be the point of contact for and liaise with building management to coordinate office and building related facilities  
• Build strong rapport with internal and external stakeholders 
• Manage company vehicle bookings, tracking employee use and maintenance requirements 
• Preparation of corporate documentation such as memos, letters and invoices 
• Coordinate with Marketing Partner to support communications across company social media accounts 
• Assist with administrative tasks associated with the onboarding and offboarding of employees 
• Create and maintain company distribution lists and update as workforce changes 
• Office supplies ordering and general office management/coordination responsibilities as and when needed (up to and including light tiding duties of meeting rooms and shared spaces). 

 

Who are you? 

• Extensive prior experience in similar position and work environment.  
• Comfortable supporting a broad range of internal and external stakeholders in a growing business that is subject to continuous change, transformation and evolution. 
• Ability to effectively and efficiently multitask, prioritise and meet deadlines. 
• Excellent time management skills. 
• Well-developed organisational skills that can assist in coordinating wider teams and encourage collaboration. 
• First class attention to detail. 
• Fantastic interpersonal skill sets and the ability to form relationships, gain trust and maintain transparent communication. 
• Excellent verbal and written communication skills. 
• Professional discretion and confidentiality. 
• Self-motivated and agile, comfortable working in a fast-paced environment 

• Enthusiastic & forward thinking. 

 

How to Apply 

If you are looking for the opportunity to evolve your career with a successful global business, we encourage you to apply now. Please submit your application via the link provided. Please attach your resume in your application. 

An exciting, permanent role with career development opportunities, for an experienced EA Your new company Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. I am currently partnered with a large production company to recruit an experienced Executive Assistant to provide confidential administrative support to the Manager, in a permanent ongoing capacity.

Do you have experience and knowledge of computing systems and applications such as Outlook, Word, PowerPoint and Excel? Do you have extensive demonstrated experience providing confidential, high-level administrative support? 2024 is just around the corner! New Year, new you? This may just be the role you've been looking for! Your new role As the Executive Assistant, you will be providing confidential administrative services to the Manager, in a full-time, on-site capacity in regional West Victoria, commencing in 2024. The core responsibilities of the Executive Assistant include:


Manage the Management administrative functions to provide a high standard of support to the Manager and reporting staff
Co-ordinate and formulate the necessary management and department reporting requirements in a manner that achieves internal and external customer needs and time frames.
Contribute to efficiency and cost-effectiveness by ensuring allocated/required projects are accomplished by co-ordinating internal and external resources for special and ongoing projects
Optimise the effectiveness of Managers' time by developing and utilising other systems and managing department scheduling requirement


As the Executive Assistant, you will liaise with internal Managers, Supervisors, Group Leaders and Departments as well as external customers. Further responsibilities include:



Organise travel and accommodation requirements for local, interstate and overseas conferences, workshops and seminar activities for the Manager


Co-ordinate and provide reports, presentation material and statistical data to meet Manager's requirements by making use of appropriate word processing, spread sheet and graphical computer systems


Act as principle contact in the absence of the Manager and use a high level of judgement in responding to customer requirements on their behalf


Coordinate the leave roster of all Managers on site


Ensure Manager's visitors to the site are suitably cared and catered for


Manage mobile phone usage and database for all company mobiles


Provide appropriate statutory data required and manage processes to comply with licencing requirements with external governing bodies


Responsible for recognising the need for additional computer requirements, organising the purchase of PC's for the area, recognising and organising the training for users and remain POC for troubleshooting and information


Take ownership of the Administration Records Management System



What you'll need to succeed To succeed as the Executive Assistant, you will need:

Relevant Business qualifications
Previous extensive experience in a similar role (Executive Assistant, Personal Assistant, Senior Administration Support)
Experience and knowledge of computing systems and applications, including Outlook, Word, PowerPoint and Excel
Exceptional communication, both written and verbal with experience producing reports and/or presentations
Demonstrated experience working within a confidential environment
A high level of drive, motivation and exceptional time management skills

What you'll get in return Through Hays, this role offers you the stability and security of a permanent ongoing position, a competitive annual salary with a potential compensation package of $130,200 including benefits and bonuses, and:

Career development opportunities
Monthly leisure day
Paid parental leave scheme
Paid annual volunteer hours

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. Brittany Walker - Team Manager E: [email protected] Please click here to apply.