- Newly created position in an exciting ASX listed, Australian-founded techonolgy company
- Work at our HQ in Darlinghurst, providing far-reaching support in a highly engaged, welcoming and ambitious executive team.
- Ample opportunity to collaborate widely, work on a diverse range of projects and tasks, identify areas of improvement and contribute greatly to a growing business.
About the Opportunity
We are seeking a highly motivated Senior Executive Assistant to provide hands on support to the CEO and COO and overarching support to the Executive Leadership Team on a daily basis. This role will be instrumental in ensuring our leadership team are accountable, focused and organised throughout the year.
We take pride in being a global team and business, with team members situated around the world. As a Senior Executive Assistant, your ability to connect colleagues, convey information and widely support a geographically diverse team will be essential. Given the requirement to work and collaborate across multiple time zones, there may be the need for this role to work outside of ordinary business hours from time to time.
You will be given responsibilities in upcoming exciting and new projects and will also have the opportunity to lead the transition into a brand-new office space.
Key Responsibilities:
- Manage CEO/COO schedule and agenda, identifying priorities and deadlines and finding solutions to maximise efficiency and time.
- CEO/COO diary and inbox management, including ad hoc errands as required
- Set up meeting rooms, arranging for technology, equipment and catering to be provided.
- Minute taking for domestic and global meetings, preparing action items, and distributing materials to meeting attendees
- Assist in the preparation and circulation of agendas, presentations and papers for Board and Committee member meetings
- International and domestic travel and itinerary planning for CEO/COO and Executives
- Organise and coordinate company and social events, including venue, and catering
- Be the point of contact for and liaise with building management to coordinate office and building related facilities
- Build strong rapport with internal and external stakeholders
- Manage company vehicle bookings, tracking employee use and maintenance requirements
- Preparation of corporate documentation such as memos, letters and invoices
- Coordinate with Marketing Partner to support communications across company social media accounts
- Assist with administrative tasks associated with the onboarding and offboarding of employees
- Create and maintain company distribution lists and update as workforce changes
- Office supplies ordering and general office management/coordination responsibilities as and when needed (up to and including light tiding duties of meeting rooms and shared spaces).
Who are you?
- Extensive prior experience in similar position and work environment.
- Comfortable supporting a broad range of internal and external stakeholders in a growing business that is subject to continuous change, transformation and evolution.
- Ability to effectively and efficiently multitask, prioritise and meet deadlines.
- Excellent time management skills.
- Well-developed organisational skills that can assist in coordinating wider teams and encourage collaboration.
- First class attention to detail.
- Fantastic interpersonal skill sets and the ability to form relationships, gain trust and maintain transparent communication.
- Excellent verbal and written communication skills.
- Professional discretion and confidentiality.
- Self-motivated and agile, comfortable working in a fast-paced environment
- Enthusiastic & forward thinking.
How to Apply
If you are looking for the opportunity to evolve your career with a successful global business, we encourage you to apply now. Please submit your application via the link provided. Please attach your resume in your application.
