Total 8 Full-time office administrator job vacancies in Australia

Background:

Melba Fresh are fresh produce wholesalers established for three generations at the Melbourne Markets in Victoria, Australia. Having evolved as a leader in wholesale fresh produce, today Melba Fresh offers a total fresh produce solution through three divisions.

Assuring all documentation, certification and related paperwork are compliant for export and interstate customers. Reviewing and reporting financial obligations, fees, and legal contract terms when negotiating with provided services and sales.

Daily tasks include:
- Developing, reviewing, and negotiating variation to contracts, services, and documentation for export and interstate customers.
- Responding to inquiries and resolving problems concerning the contracts, services, and other relevant documentation.
- Managing paperwork associated with contracts and services for specific orders leaving VIC and Australia.
- Working with General Manager to ensure that quality goals are met for key customers.
- Advising senior management on matters requiring attention and implementing their decisions.
- Overseeing work by operational team and reporting on contract variations to work orders.
- Preparing and reviewing submissions and reports concerning the organisation's activities.
- Review documentation, requirements, and accountability with transporters’ contracts and freight.
- Accountable for the documentation and biosecurity certification when supplying orders interstate and export.
- Report and inspect quality, other than discrepancies in the company’s receivables and stocktake to support the monthly financial report.
- Responsible for contracts with the organization’s providers.
Requirements:
- Minimum qualification at the level of bachelor’s degree
- Minimum 2 years of relevant work experience in contract administration.

Annual salary: $83,200 + superannuation (Full-time, weekly working hours 38hr/week).

Background
Balanced Crop Solutions (BCS) is a consultancy and provider of services and products that integrate technology and regenerative agricultural practices. BCS is dedicated to delivering innovative and sustainable solutions that balance agricultural productivity with environmental preservation, contributing to the development of more resilient and efficient farming systems.

Brief Background Description of the Company
With a strong commitment to innovation and sustainability, Balanced Crop Solutions combines technical expertise with modern practices to support farmers and stakeholders in the agricultural sector. The company develops cutting-edge technological tools, agricultural products, and services that optimize production, improve data management, and promote regenerative initiatives to benefit the environment and rural communities. In addition to maintaining relationships with national clients, suppliers, and partners, BCS regularly collaborates with international suppliers and partners and has plans to expand its client base to international markets.

Daily Tasks Include:
1. Managing contracts with suppliers, subcontractors, and stakeholders, ensuring compliance with agreed terms.
2. Preparing, reviewing, and negotiating contract variations, amendments, and claims.
3. Drafting licenses, contracts, and terms of use for solutions developed by BCS, including software, products, and services.
4. Monitoring contract-related expenses to ensure alignment with approved budgets.
5. Organizing and maintaining precise and accessible records and communications related to contracts and legal documentation.
6. Assisting in the registration of trademarks, products, software, and other proprietary solutions to ensure legal compliance and business protection.
7. Supporting the creation and implementation of legal and operational frameworks for BCS’s international partnerships and clients.
8. Contributing to the development of tools for managing agricultural data and records.
9. Assisting in the creation of innovative products and services, aligned with regenerative agriculture practices and technological advancement.

Requirements:
1. Bachelor’s degree in a relevant field.
2. Alternatively, 5+ years of experience in the area can replace a formal degree.
3. Minimum of 1 year of experience in a related position or relevant field.
4. Key competencies and skills:
o Strong organizational skills and proficiency in document management.
o Excellent written communication skills, essential for the position.
o Strong problem-solving abilities and critical thinking skills.
o Advanced communication and negotiation skills.
o Proven experience in contract administration and related processes.
o Knowledge of IT systems and tools is considered a plus.
o Familiarity with the agricultural sector or regenerative practices is an advantage.

Annual Salary:
$77,000 AUD + superannuation (38 hours per week)

Steel Frame Creations is a leading Steel Frames Manufacturing company based in Adelaide,
specializing in the delivery of high-quality projects across residential, commercial and infrastructure sectors. With an excellent reputation for our work, we are committed to delivering projects on time and within budget, while maintaining the highest standards of safety and quality. We pride ourselves on our collaborative approach and our ability to face even the most complex challenges in the construction industry.

Daily tasks include
• General project administration to ensure all project documents (e.g., scope changes, variations, updated construction drawings, and selections) are properly organised and up to date.
• Managing all project-related purchasing orders and labour allocation to keep the project on schedule, working closely with builders and suppliers. Providing administrative support to the onsite teams.
• Overseeing the quality control of completed projects by identifying defects, proposing solutions for rectification, reporting variation costs for approval, and submitting final completion documents and manuals for handover.
• Reviewing and reporting variation costs at each stage, adjusting the contract price, and obtaining approval from the builder.
• Responding to tender queries and clarifications during the post-tender stage, including providing cost breakdowns, scope details, trade inclusion checklists, and attending tender interviews as needed by the builder or client. Negotiating with the builder and architect to propose cost-saving alternatives.
• Regularly working with the project manager and site supervisor through systems like Oracle Aconex, Procore, or HammerTech to track project progress and provide necessary responses.
• Participating in project quotations (take-offs), issuing RFIs (requests for information) to architects regarding drawing designs and specifications.

Requirements:
1) Diploma in related area such as Project Management or Business Administration, Construction Management or Engineering;
2) At least 1 year of work experience in a relevant area
3) Strong organisational skills and the ability to manage multiple tasks simultaneously;
4) Excellent communication and interpersonal skills, with experience liaising with clients,
5) contractors, teams, and stakeholders;
6) Proficiency with project management tools/software such as CostX and Microsoft Office;
7) A high level of attention to detail and problem-solving ability;
8) Previous experience in the specific industry of the company is highly desirable;

Annual salary: $73,150 - $80,000 + superannuation (38 proposed hours of work per week)

Steel Frame Creations is a leading Steel Frames Manufacturing company based in Adelaide,
specializing in the delivery of high-quality projects across residential, commercial and infrastructure sectors. With an excellent reputation for our work, we are committed to delivering projects on time and within budget, while maintaining the highest standards of safety and quality. We pride ourselves on our collaborative approach and our ability to face even the most complex challenges in the construction industry.

Daily tasks include
• General project administration to ensure all project documents (e.g., scope changes, variations, updated construction drawings, and selections) are properly organised and up to date.
• Managing all project-related purchasing orders and labour allocation to keep the project on schedule, working closely with builders and suppliers. Providing administrative support to the onsite teams.
• Overseeing the quality control of completed projects by identifying defects, proposing solutions for rectification, reporting variation costs for approval, and submitting final completion documents and manuals for handover.
• Reviewing and reporting variation costs at each stage, adjusting the contract price, and obtaining approval from the builder.
• Responding to tender queries and clarifications during the post-tender stage, including providing cost breakdowns, scope details, trade inclusion checklists, and attending tender interviews as needed by the builder or client. Negotiating with the builder and architect to propose cost-saving alternatives.
• Regularly working with the project manager and site supervisor through systems like Oracle Aconex, Procore, or HammerTech to track project progress and provide necessary responses.
• Participating in project quotations (take-offs), issuing RFIs (requests for information) to architects regarding drawing designs and specifications.

Requirements:
1) Diploma in related area such as Project Management or Business Administration, Construction Management or Engineering;
2) At least 1 year of work experience in a relevant area
3) Strong organisational skills and the ability to manage multiple tasks simultaneously;
4) Excellent communication and interpersonal skills, with experience liaising with clients,
5) contractors, teams, and stakeholders;
6) Proficiency with project management tools/software such as CostX and Microsoft Office;
7) A high level of attention to detail and problem-solving ability;
8) Previous experience in the specific industry of the company is highly desirable;

Annual salary: $73,150 - $80,000 + superannuation (38 proposed hours of work per week)

Background
Umbrella Support Services Pty Ltd (US*) was born in the midst of the 2020 global pandemic. Umbrella Support Services is a small to medium sized Disability Support Organisation that provides a range of services to people with disabilities.

Daily tasks include:

• Draft, review, and negotiate contracts with service users and other service providers to ensure alignment with regulatory requirements and organisational standards.
• Manage the full contract lifecycle, including preparation, execution, monitoring, and renewal of agreements.
• Ensure compliance with relevant laws and regulations, including those related to disability services, healthcare, and non-profit organisations.
• Collaborate with other members of the management team to understand and address contract-related needs, ensuring the effective delivery of services to individuals with disability.
• Develop and maintain a comprehensive contract management system, facilitating accurate record-keeping and streamlined document retrieval.
• Address and resolve contract-related issues, disputes, and queries in a timely manner.
• Act in accordance with Umbrella’s vision, mission, principles and within the bounds of the Umbrella code of conduct.

Requirements:

1) Diploma of Business
2) Qualification in Disability Support desired, but not essential
3) At least 1 year of work experience as a Contract Administrator
4) Desired experience in working in a Human Services setting, but not essential

Annual salary: $74,100 - $80,000 + Superannuation (38 hours/week)
Only the shortlisted candidates will be contacted.

Company Overview
Established in 2004, Strategix Training Group is an Australian Registered Training Organisation (RTO) that provides nationally accredited vocational education and training (VET) programs. We offer a diverse range of courses in areas such as business, community services, health, retail, logistics, and more. Renowned for our flexible learning options—including online, in-class, and work-based learning—we cater to both individuals and businesses seeking to enhance their skills and advance their careers.

We are seeking a highly motivated and experienced Contract Administrator to join our team. In this role, you will be responsible for managing and overseeing all aspects of contract administration related to our programs and services. You will work closely with senior management, vendors, and clients to ensure that all contracts are executed efficiently and in compliance with legal and organizational standards.

Key Responsibilities
• Develop, review, and negotiate variations to contracts, programs, projects, and services.
• Manage all paperwork associated with contracts, ensuring accurate documentation and record-keeping.
• Assist in drafting and negotiating licensing agreements required for company resources.
• Respond to inquiries and resolve issues concerning contracts, programs, projects, services provided, and stakeholders affected.
• Advise senior management on contract matters requiring attention and implement their decisions accordingly.
• Prepare and review submissions and reports concerning the organization's contract-related activities.
• Maintain up-to-date records of all contracts and agreements.
• Ensure compliance with Australian intellectual property laws and regulations.

Qualifications and Requirements
• Minimum qualification of bachelor’s degree in law or equivalent and relevant qualification
• Minimum 2 years of work experience in contract management, procurement or a related administrative role.

What We Offer:
• Competitive salary package commensurate: $73,150 - $78,000 + Superannuation (38 hours of work per week)
• Opportunity to work within a dynamic and supportive team environment.
• Professional development opportunities to enhance your skills and career progression.
• Flexible working arrangements promoting work-life balance.

Only eligible or shortlisted applicants will be contacted.

Background

At 3PC Workforce Optimisation, based in Toowong, QLD, we provide customers with cost-certainty by offering fixed-rate pricing for services including –
• Scheduling for Container packing and unpacking
• Risk Assessment, Management and Mitigation
• Planning & Process Improvement, Implementation
• Scanning and receiving
• Sorting to order / store level
• Forklift & other MHE operation
• Loading-in and out of pallets
• VAS / Reworks including kitting, labelling, fixing, inspecting, sorting and more - all at unit rates.

Daily tasks include
• Developing and coordinating overall management of projects
• Managing project schedules ensuring projects are completed on time and according to budged
• Ensuring projects inquiries, changes and issues are well handled and responded promptly and professionally
• Working with State Managers and Operations Managers to ensure that project goals are met
• Coordinating work performed by contractors in order to guarantee projects deadlines, scope and quality are maintained
• Preparing project related documents and status’ reports
• Gathering and analysing projects data and reporting positive/negative outcomes to stakeholders
• Reporting to and advising on project progression to the CEO and COO on matters requiring their attention and implementing their decisions
• Ensuring services provided meet expectations and standards regarding current projects and contracts
• Preparing and submitting applications related to projects when required
• Ensuring other departments are in line with business statistics and project progression.

Requirements:
1) Minimum Certificate IV in Project Management or a related field is required.
2) Additional relevant qualifications in information systems, leadership, and management are preferable (but not mandatory)
3) Minimum 2 years of experience in project management or administration is required.
4) Industry-specific experience in container unpacking, warehousing, or manpower supply is advantageous.
5) Organizational, communication, problem solving skills.
Annual salary: $83,000 + superannuation
38 hours of worker per week.
Full-time position

One of our clients Holiday Inn & Suites Parramatta, in Parramatta are looking for an experienced and skilled Front Office Manager. This is a full-time role for right person.

Front Office Manager position
Front office manager who will be in charge of our reception area? acting as our company's ‘face’ and ensuring our visitors are properly welcomed. Your duties will also include coordination of all front desk activities.
You should possess a pleasant personality together with a dynamic professional attitude to supervise and lead our team. You should also be able to deal efficiently with complaints and have a solid customer service approach.

Front Office Manager responsibilities are:
• Control of front desk tidiness and availability of all necessary stationery and material including pens? forms and informative leaflets
• Ensuring timely and accurate customer service
• Scheduling shifts and supervising front-office personnel
• Training and supporting office staff
• Handling complaints and specific customers’ requests
• Monitoring stock and order office supplies and troubleshooting emergencies
• Managing mail distribution
• Organizing office budget
• Managing records of office expenses and costs
• Overseeing the compliance with company’s policies and security requirements

Front Office Manager requirements are:
• 1+ years' experience of working on a Front Desk Manager or Reception Manager position
• Profound experience in customer service? office management and basic bookkeeping procedures
• Good experience with office machines (such as fax machines and printers)
• Good practical knowledge of MS Office? particularly Excel and Word? likewise Hotel Property Management system (Opera & Micros).
• Strong communication and interpersonal skills
• Good organizational? multitasking and problem-solving skills
• Bachelors in Hotel Management; additional certification will be a bonus

Salary - $73,000-$80,000 plus super
Only eligible and shortlisted applicants will be contacted.