Total 749 workforce administration job vacancies in Others category in Australia

• Part time (0.6 FTE) ongoing position, with flexibility to work additional hours as required
• Join the passionate team at headspace Dandenong, dedicated to supporting youth & families
• Competitive Hourly Rate + Super + Salary Packaging benefits of up to $18,550

headspace Dandenong is looking for a dedicated Administration Coordinator to join our team and play a pivotal role in enhancing our service delivery and operational efficiency.

As our Administration Coordinator, you’ll be the driving force behind our centre’s daily operations. From managing essential services to ensuring high-quality client interactions and compliance, you’ll play a key role in enabling our multidisciplinary team to deliver outstanding care.

Key Responsibilities:

• Assist the centre manager to coordinate the administration team in providing high quality, responsive and accurate reception and administrative duties
• Manage IT services and support, facilities, stationery and supplies
• Maintain medical records, process Medicare claims and reconcile income
• Ensure timely, high-quality reporting and communication with all stakeholders
• Collaborate with the Centre Manager to maintain quality and safety standards
• Assist in the induction of all new staff and in the recruitment function, as required

To view a copy of the full Position Description, click here.

About you
You’re an organized multitasker with a knack for keeping things running smoothly. Your interpersonal skills shine when working with a diverse group, particularly young people. With a solid background in office administration—preferably in a health setting—you’re adept at supporting teams and handling sensitive information with discretion.

What you bring:

• Substantial experience working in a similar role, preferably within a medical or health setting
• Ability to communicate with and support young people and their families with complex needs
• Strong organizational skills, with the ability to prioritise and manage your time effectively
• Advanced computer skills and familiarity with clinical and billing software, e.g., episoft
• Certificate IV or Diploma in a relevant discipline (highly regarded)

What we offer
EACH is the lead agency for headspace. At EACH you'll be supported to be your best.

We provide:

• Flexible work arrangements to support a positive work-life balance
• Competitive remuneration and conditions including generous leave options 
• Not-for-Profit Salary Packaging of up to $15,900 free income tax per year 
• $2,650 additional tax-free money towards meals and entertainment  
• Professional development, mentoring and access to evidence-based resources
• A variety of opportunities for career progression and professional development via formal and informal training, our leadership pipeline and discipline-specific learning
• Access to large, well-resourced working facilities including on-site parking 
• Support through a comprehensive Employee Assistance Program 
• 5 weeks paid annual leave, sick/carers leave, family & domestic violence leave, public holiday substitution policy, and more…

Join us at headspace
headspace is the National Youth Mental Health Foundation with EACH being one of the lead agencies. Each year, we help thousands of young people, and their family and friends, access vital support through our headspace services in over 145 communities across Australia, our online and phone counselling services, our vocational services, and our presence in schools. 

We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.

• Exciting opportunity to be part of our NEW MHAODSP service in Queensland!
• Full-time ongoing position, offering flexible working conditions
• $72,000 per annum + Super + Salary Packaging benefits of up to $18,550    

About the program
EACH is proud to be the Lead Agency of the Mental Health, Alcohol and Other Drugs, and Suicide Prevention (MHAODSP) program, a new initiative delivering comprehensive, integrated, and person-centred care across the CCQ region (Central Queensland, Wide Bay, Sunshine Coast). 

Collaborating with 9 partnering organisations the aim of this service is to address service gaps by enhancing accessibility and integrating primary mental health care, AOD, psychosocial support, and early intervention and prevention through a multidisciplinary, person centred model of care. Click here to learn more.

About the role
EACH is seeking a dynamic Administration Officer to join our dedicated team supporting the new MHAODSP service. In this pivotal role, you will work closely with the Operations Manager to ensure the smooth operation of daily activities. From managing communications and coordinating meetings and events to handling documentation and assisting with financial administration, your contributions will directly impact our ability to deliver vital community services effectively.

To view a copy of the full Position Description, click here.

Alternatively, for more information please contact Jessica Raslan, Talent Acquisition Business Partner at [email protected] 

What’s in it for you? 
At EACH you'll be supported to be your best. We offer a range of employee benefits including: 

• Flexible working conditions tailored to you
• Competitive salary based on qualifications and experience 
• Not-for-Profit Salary Packaging of up to $15,900 free income tax per year
• $2,650 additional tax-free money towards meals and entertainment  
• A variety of opportunities for career progression and professional development via formal and informal training, our leadership pipeline and discipline-specific learning
• Support through a comprehensive Employee Assistance Program
• The opportunity to purchase additional leave
• 4 weeks paid annual leave, sick/carers leave, family & domestic violence leave, public holiday substitution policy, and more…

About you
You're a proactive professional with a certificate or diploma in office administration, business administration, or a related field. Your previous experience in administrative roles within healthcare, community services, or non-profit sectors has equipped you with a solid understanding of office management procedures and basic accounting principles. You possess excellent organisational and time-management skills, along with the ability to juggle multiple priorities and deadlines with ease.

Your strong communication skills enable you to interact effectively with diverse stakeholders, and your keen eye for detail ensures accuracy in document preparation and data management. Above all, you're passionate about supporting our mission and making a positive impact in the community.

• Part-time 0.8FTE ongoing opportunity (Mon, Tues, Wed & Fri).
• Located at our Port Macquarie office + hybrid working arrangements (depending on business needs).
• Competitive salary + Super + Generous Salary Packaging benefits.
• No on-call roster so at the end of the day you will be able to switch off and enjoy a work-life balance. 

We are looking for an administration professional to support the provision of services to Older Adults delivered throughout EACH's NSW footprint.
In this varied role your responsibilities will include:

• Using Carelink+ and working with our case managers across our Port Macquarie, Newcastle and Campbelltown areas, you will be empowered to make sure that service delivery is rostered optimally for our clients.  
• Rostering internal and external Support Workers to in-home care services for clients. 
• Bringing your highly developed people and relationship skills, decision making abilities and exceptional organisational methods to effectively support and liaise with support workers, brokered agencies and older people to meet their needs. 
• Using your previous reception experience you will have the ability to respond to a high volume of calls.

For more information, please find the Position Description here. Or alternatively if you’d like more information please contact Bec Bartlett (Support Services Team Lead) at [email protected] or on 0255729100.

About you
If you're experienced in rostering and contract administration, enjoy variety in your day, and working closely a multidisciplinary team, then you might be the teammate we’re looking for!

The successful candidate will have:

• Previous rostering experience across a 7-day roster.
• You will possess strong computer skills and ability to adapt to other IT systems (experience with CareLink will be highly regarded).
• Demonstrated ability to communicate effectively with a diverse range of stakeholders, including sound negotiation, influencing and problem solving skills.
• An ability to learn quickly in a fast-paced environment will be critical in ensuring our clients are receiving a quality experience via our in-home service offerings for older adults across our Home Care and Short Term Restorative Care programs.

• Permanent, Full-time
• $75,252.28 per annum plus Superannuation
• Join the Community Health & Wellbeing team

Hume City Council is one of Australia’s fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.

To provide high quality administrative support to the Immunisation Team.

What you’ll be doing:

• Provide assistance to clients in the completion of immunisation enquiries, bookings, or processing of immunisation histories, using Interpreter services as required.
• Ensure that information provided to clients is current, accurate and provided in a professional timely and helpful manner.
• Enter data and maintain accurate records of immunisation details using VaxApp and AIR.
• Provide immunisation histories, on request, by searching immunisation databases and records as required.
• Attend immunisation sessions to carry out the tasks and functions of an immunisation administration officer.
• Provide information and feedback obtained during direct client service to team members.
• Assist in developing the annual timetable for the community immunisation program.
• Adhere to administrative functions as stipulated in the Immunisation policy and procedure manuals and update these as required.
• Participate in Team Meetings and contribute to continuous improvement within the Immunisation Team including making recommendations for the improvement of office procedures to facilitate service delivery.
• Process and produce letters, reports and minutes initiated by the Immunisation Team.
• Assist with updating the Hume City Council website as directed by the Immunisation Team Leader to ensure accurate timely information is always available.

The skills and experience you’ll bring to the role:

• Ability to communicate effectively with and gain cooperation from people with diverse range of backgrounds, using interpreters when required.
• Customer service focused.
• Working knowledge of National Immunisation Program.
• Ability to develop and maintain effective working relationships with internal and external customers.
• Demonstrated ability in using MS Office computer products, and the ability to access, interpret, and maintain databases.
• High level of customer service skills.

Why Hume City Council?

A leader in local government, we’re committed to creating an inclusive and collaborative work environment that is guided by our values:

We’re better, every day: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

We’re in it together: At Hume, everyone matters. We Welcome and include all. Respect and safety are expected.

We show up: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

All for Hume: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds to apply.

All candidates will be required to undertake background and probity checks including Reference Checks, Working with Children Check, and a Criminal Record Check. #LI-Hybrid