What will a day in this role look like:

• Schedule meetings and travel arrangements
• Assist with arranging group events, both internal and external
• Assist and coordinate compiling professional documents, presentations, and bid documentation.
• Help with the onboarding of new employees including systems, policies, and procedures.
• Collaborating with other teams within the broader AECOM business such as the office administration support network, finance, facilities, safety and IT to expedite business needs for individuals and teams.
• Assisting with projects to manage and coordinate processes from concept to completion and liaising with stakeholders on behalf of the project team to support the effective delivery.
• Other day-to-day admin and housekeeping tasks as required.

The following qualifications and experience are highly desired, but if you don’t tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.  

Our reception is the first point of in-person contact for many of our clients.  We are looking for an experienced administrator who has worked in a healthcare or medical environment.  We also require a person who has exceptional customer service skills to ensure our clients have a positive experience at every contact.

This is a permanent full-time position.

About the role

• Reception - greeting clients, answeing phone, scheduling and rescheduling appointments
• Administration - actioning emails, preparing resources for the clinicians, typing clinical notes for clinicians, preparing letters for GPs, filing client records, shredding confidential information, assist with ensuring clinicians' schedules are full
• Accounts - banking cash or cheques, processing payments (in person and via phone), creating invoices, issuing invoices via email, emailing receipts to the bookkeeper, end of day reconcilitations, NDIS invoicing and claiming online, chasing outstanding payments
• other general office duties - keeping the clinic space neat and tidy

Benefits for you

• Supervision – paired with a dedicated supervisor to teach you the ropes
• Salary - above award rates for all employees
• Flexibility – we understand that there are times when you need to attend to family matters during business hours as we also have families
• Lifestyle and our beautiful surroundings – rural setting within easy access to the Sydney CBD, beaches, wineries, galleries, waterfalls, bush walking trails, country markets, camping… what more could you want!
• Vibrant team – passion for inspiring, empowering and supporting both clients and each other
• Other perks as a company which belongs to the MedHealth group - discounts on private health insurance and travel, access to a FREE Employee Support Program (EAP), a 'Fitness Passport' program, salary packaging (including novated leasing) and much more!

About you

• Considerable experience in an administration and customer facing role with a healthcare or medical business
• Excellent communication - verbal and written - skills
• Exceptional organisational and time management skills
• Strong computer skills
• Passion for working with vulnerble members of the community

Administrator/Coordinator - Home & Community Aged Care Sales team

• Full Time Permanent position based at Lewisham
• Not For Profit Salary Packaging
• Leading Aged Care Provider offering job stability and a great team!

Excellent opportunity for a diligent and highly organised Administrator to support our Home and Community field sales team. Use your highly developed communication and coordination skills to assist in the collaboration between a group of internal stakeholders to ensure seamless customer experience and onboarding.

Your strong time management and prioritising skills, combined with your sense of urgency will aid in your success. This role is fast paced with key deliverables and would be a perfect fit for an experienced administrator.

Your days will include;

• Data entry, ensuring all data is accurately entered
• Review and assignment of customer leads to correct sales person
• Booking client appointments in diaries
• Generating and reviewing reports 
• Customer service with internal stakeholders and clients

The ideal applicant will have:

• Excellent verbal and written communication skills
• Computer literate with the ability to learn internal systems
• Timely & accurate record keeping - client interactions & status
• Strong Data Entry skills with high level of accuracy
• Excellent attention to detail
• The ability to provide a seamless and supported hand over to business partners
• Must be able to provide evidence of Covid19 immunisation

Catholic Healthcare promotes the dignity, life and spirituality of older people through connected and inclusive communities across residential aged care, home and community services and retirement living across NSW and SE QLD. Our values of Courage, Compassion and Integrity sit at the core of everything we do. 

Why you'll love working with us;

• Opportunity to take on an exciting role in a phase of rapid growth
• Build a career with a successful and leading values-based organisation
• Be part of a supportive and inclusive ‘people first’ culture
• Not For Profit Salary Packaging 

Sound like you? Apply Online now

Please note that pre-employment checks (including Police) will be completed for all preferred candidates before an Offer is made.

You'll be there to support the sales reps and ensure our that the customer journey from sale, to delivery and installation is seamless! You're really there to WOW all of our customers, be that over phone or email.

• Assist the Commercial Account Executives by processing incoming sales orders, providing support with pricing and technical enquiries and manage accuracy of internal pricing and product data.
• Provide quality customer service by demonstrating in-depth knowledge of available range of products, setting timeframes and keeping customer informed throughout each stage of the ordering process.
• Manage customer orders from start to finish, including responding to enquiries, processing sales orders, raising purchase orders and liaising with manufacturers regarding stock and delivery timeframes.
• Liaise with Customers and Account Executives to develop and manage a delivery schedule.
• Manage multiple Customers Nationally.
• Regularly communicate with manufacturers to ensure pricing and product information is accurate and update where necessary, as well as monitoring stock levels and availability. 
• Ensure the DC’s are informed well in advance of any scheduled bulk deliveries due into the warehouse or out to customers.
• Provide assistance and training to more junior members of the team.

Position Details

• Continuing | Full-Time

• Higher Education Officer Level 4 | $69,919- $75,409p.a.

• Location: Bedford Park / Kaurna Country

• View Position Description

​

About the Student Administration Services

Student Administration Services (SAS) provides support across the student and teaching lifecycles, from enrolments to graduation. Defined by two interconnected levels of service: the College SAS teams and the University-wide SAS teams, work collaboratively to deliver simple, timely, efficient, and innovative student administration services and advice to both students and staff.

About the Role

Flinders University is seeking a vibrant Administration Assistant: Exams, Achievement and Graduations to join the university wide Student Administration Services team in providing administration and student-centred support services across the student lifecycle.

Working alongside a supportive and collaborative team, the Administration Assistant will assist with a range of operational and administrative activities as well as contribute to the running of university examination and graduation events.

As the Administration Assistant: Exams, Achievement and Graduations, you will also be responsible for:

• Contributing to the administration of an integrated delivery and conduct of high-quality student administration services across the University.

• Providing consistent and effective customer support and advice to students, University staff and the public regarding student admin related matters.

• Assisting with the administration of a range of activities related to student services, which may include:

• Prizes and awards processes

• Examinations, completion and graduation support (including assisting with planning, set-up and running of University examination and graduation events).

About You

You will be a motivated and vibrant individual with high level communication skills and excellence in service provision, as you demonstrate the ability to communicate effectively with staff and students, ensuring that all enquiries are resolved. Your organisational skills will be the key to your success as you prove that you can balance competing demands and meet tight deadlines in a fast-paced environment.

The successful Administration Assistant: Exams, Achievement and Graduations, will also demonstrate:

• Commitment to providing responsive, high-quality service and to contribute towards continuous improvement initiatives to evaluate business systems, processes and procedures and generating solutions.

• Effective computing skills and experience in the use of a computerised information system for performing tasks requiring a high level of attention to detail, numeracy and accuracy.

• Completion of a diploma level qualification relevant to administration, and/or an equivalent combination of relevant experience and/or education and training.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options

• Flexible working arrangements

• Wide range of professional development activities and services

• We embrace diversity and promote equity and inclusion for all students and staff

• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy 

How to Apply and Information

• You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description.

• For more information regarding this position, please contact Shanelle Galea

• Please see here for our Reconciliation Action Plan

• Please see here for our Indigenous Workforce Strategy

Certification

Applications to be submitted before 10.00pm:

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.

Position Details

• Continuing | Full-Time

• Higher Education Officer Level 5 | $77,686- $85,736p.a.

• Location: Bedford Park / Kaurna Country

• View Position Description

About the Student Administration Services

Student Administration Services (SAS) provides support across the student and teaching lifecycles, from enrolments to graduation. Defined by two interconnected levels of service: the College SAS teams and the University-wide SAS teams, work collaboratively to deliver simple, timely, efficient, and innovative student administration services and advice to both students and staff.

About the Role

The Student Administration Services team is growing in the world of Exams, Achievement and Graduations, and has a brand-new opening for a dynamic Administration Officer: Exams, Achievement and Graduations.

This exciting opportunity will contribute to the planning and delivery of student-centred support services across the student lifecycle, from enrolments through to graduations.  You will be responsible for the administration and support of a range of enrolment, assessment and graduation services across the University, and will assist with event management and operational support of examination and graduation events.

In collaboration with a supportive team, you will be responsible for:

• Responding to a wide range of routine to complex queries from stakeholders (including students, parents, University staff and external organisations) and provide high quality customer support and advice on policy and operational matters relating to student administration support services.

• Coordinating and/or assisting with the university wide administration of a range of complex activities relating to student administration services, including but not limited to:

• results entry, assessment, and examination support;

• prizes and awards processes;

• completions, degree conferral and graduations support (including the coordination and provision of transcript and testamur services for ceremonies and Absentia conferrals); and

• assisting with the set-up of venues and running of University examination and graduation events.

About You

The successful candidate will be a dynamic and self-motivated individual, with the ability to use their own initiative and judgment to solve problems and meet critical deadlines, especially during peak times.  The Administration Officer will hit the ground running and demonstrate the ability to foster positive relationships and provide high quality customer service to internal and external stakeholders.

As the Administration Officer: Exams, Achievement and Graduations, you will also demonstrate:

• Completion of a degree or equivalent combination of relevant experience and/or education/training.

• Experience in assisting with the organisation of large-scale events.

• The ability to communicate in a professional manner with students and staff at all levels across a range of channels, e.g. face to face, telephone, email, social media.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options

• Flexible working arrangements

• Wide range of professional development activities and services

• We embrace diversity and promote equity and inclusion for all students and staff

• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy 

How to Apply and Information

• You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description.

• For more information regarding this position, please contact Shanelle Galea

• Please see here for our Reconciliation Action Plan

• Please see here for our Indigenous Workforce Strategy

Certification

Applications to be submitted before 10.00pm:

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.