As we continue to grow, we are looking for an enthusiastic Administration Assistant who has preferably worked in the Automotive industry (but not essential) and enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker.

Reporting to the State Administration Manager and located in our automotive retail dealership in Port Melbourne, this opportunity presents the chance to add value to a dynamic team.

Tasks and responsibilities will include:

• Management of Vehicle Acquisitions and Disposals via VicRoads.
• Management of Stamp Duty/Transfer Fee payments within the System and via VicRoads
• Creation and Management of Deal Packs for all vehicle sales statewide.
• Invoice entering statewide - including liaising with Managers for approval of certain invoices
• Resolving any account queries and reconciling statements from suppliers.
• Updating shared Accounts spreadsheets
• Management of estimated costs on vehicles - assisting Senior Admin Manager to accrue for any expenditure items and the removal of these estimates when invoices are received
• General Office Administration and Reporting

About frank green

frank green isn’t a person, it’s a philosophy. We are frank about living green.

Our purpose is to stop single-use plastics. So, we create beautifully designed, functional, and innovative sustainable products that fit into your life, that you love to use and reuse, over and over again. Because we want to give people around the world the power and desire to make easy, sustainable change.

Your New Role

Working between our South Melbourne Head Office and our operational centre in Dandenong South, you'll deliver top-notch sales admin service to ANZ wholesale customers. You'll coordinate accounts, manage cold leads, and ensure smooth operations for the Independents team. If you're process-driven, detail-oriented, and ready to make an impact, this is your chance to help drive business growth and elevate customer experience. This role is a 12 month maternity leave contract, with the potential to go permanent within other teams.

Your Day to Day

• Manage National Sales Agent Network communications.
• Provide solutions-focused service to nominated accounts.
• Coordinate POS materials and campaign launches.
• Maintain positive customer relationships.
• Contribute to key business projects.
• Release and prioritise sales orders for dispatch.
• Monitor inventory levels and report to sales team.
• Provide comprehensive reporting to sales leaders.

Your Skills

• Excellent organisation and time management.
• Ability to thrive in a fast-paced environment.
• Strong relationship-building skills.
• Proficiency in cloud-based ERPs and CRMs.
• Keen eye for detail and accuracy.
• Exceptional written and verbal communication.
• Problem-solving skills under pressure.
• Previous sales admin experience.
• Understanding of wholesale consumer goods.
• Proficiency in NetSuite and Google Suite.

The Perks

• A culture of smart, engaged, values driven people, where everybody’s voice matters.
• Staff discount on frank green products.
• Celebration birthday day off as paid leave.
• Plenty of autonomy and opportunity to grow.
• Fun and inclusive staff events and celebrations.
• Dog friendly offices.

Our Culture:

At frank green, we strongly believe in diversity and inclusion, and we make sure that our people feel welcome and our culture incorporates everyone's perspectives and experience.

We're creative, pragmatic and driven by the pursuit of “anything is possible”, but there's enjoyment in every meeting because we thoroughly enjoy the work we do and the impact it has. We're constantly growing, learning, adapting, and trying new things.

To Apply

We are always excited to hear from passionate, talented people. If this position sounds like your next job hit APPLY NOW!

The role:

Permanent full time administration officer, flexible working conditions based in our North Ryde office.

Key duties include:

• Working closely with the Customer Relationship Manager and Admin Assistant
• Client registrations
• Assisting with Customer monthly reporting
• Assisting with meeting customer service level agreements
• End of month billing
• Assisting with allied health case management
• Liaison with Benchmark allied health staff
• Customer account management tasks
• Setting up group education session
• Other general office admin tasks as needed

About the role:

Opportunity for an experienced Administrative Assistant to provide support to Chief People Officer and Chief Digital Transformation Officer. You will provide the high level executive support preparing correspondence, reports and presentations, dealing with highly confidential information, diary management, expense management, coordinating travel, event management, organising and providing support at management meetings as well as liaising with other key internal and external stakeholders. We are in growth and there is always something to do, you will be constantly delivering with the support of a high performing team who collaborate, support each other and have fun whilst doing it. You will have the opportunity to work on additional ad hoc projects