OVERVIEW

MAIN RESPONSIBILITIES 

Operational

Internal Systems and Processes

• Comply with ARDx’s Quality Management System policies, procedures, work instructions and forms. 

• Ensure that all activities comply with the quality management system and the requirements of ISO9001.

Customers

• Strong interpersonal communication skills.

• Highly competent oral and written communication skills.

• Highest levels of integrity and diplomacy.

• Capacity to maintain the highest levels of confidentiality internally and externally.

Financial

• Seek approval for expenses in line with department specific authorization levels.

People Management and Development

• No people management responsibilities

• Responsible and accountable for own work and follow-up meetings with line manager as required.

• Undertake training and development as required.

Conduct

• Ensure all activities carried out by self are in accordance with legislative employment policies, health & safety requirements and corporate policy.

• Promote a standard of excellence for quality and customer focus at Abbott.

• Uphold Abbott’s Code of Business Conduct.

• Live our Abbott Values – Pioneering, Achieving, Caring, Enduring.

QUALIFICATIONS AND EXPERIENCE 

Essential

• A Bachelor’s degree in Data Analytics, Accounting, Finance, Statistics, or Economics

• 5+ years of experience in Business Analytics or Finance

• Innovative thinking and analytical knowledge for assessment and interpretation of data

• Strong interpersonal skills: the ability to work with senior management.

• Exposure to business intelligence tools like Power BI and Tableau

Desirable

• Master’s in Business Administration or a similar field.

• Corporate finance knowledge, budget management training, and research skills.

Competencies and Attributes

Operational

• Analyze data, create reports, and communicate findings.

• Speed and high-level accuracy on revenue analysis and forecasting.

• Proficiency in tools like Microsoft Excel, SQL, or business intelligence software (e.g., Tableau, Power BI) to manipulate and analyze large datasets.

• Ability to use financial modelling software or Excel to create financial models for forecasting and decision-making.

• Knowledge of database management systems (e.g., MySQL, Oracle) to extract and manipulate data for analysis.

• Basic programming skills in languages like Python or R can be beneficial for automating tasks, data cleaning, and analysis.

• Familiarity with Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) systems for accessing sales and financial data.

• Understanding of statistical concepts and techniques for data analysis.

• Ability to create visualizations and dashboards to present data and insights effectively using tools like Tableau, Power BI, or Excel.

• Strong modeling background and application of various statistical/machine learning models for forecasting and predictive analytics.

• Able to perform in-depth data validation on data from various resources, research and resolve data discrepancies.

• Highly developed interpersonal skills with the ability to adapt, collaborate and influence positive outcomes.

• Well-developed record keeping and time management skills.

• Ability to plan and prioritise work according to business needs and change focus when required.

Internal Systems and Processes

• Ability to utilise business software e.g. Office 365, ERP systems, CRM systems.

• Ability to plan and prioritize work according to business needs and change focus when required.

• Create and support.

Customers and external stakeholders

• Strong interpersonal communication skills including collaboration with all teams within the organisation.

• Highly competent oral and written communication skills.

• Highest levels of integrity and diplomacy.

• Capacity to maintain the highest levels of confidentiality internally and externally.

Abbott provides some fantastic benefits for our employees, these include:

• Leading Learning and Development opportunities.

• Wellness programs.

• Discounted share options.

• Being part of an organisation reputed to be a World’s Top Employer recognised for our workplace culture that values healthy living, diversity and equal opportunity.

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

Abbott is committed to building a diverse workforce that values diversity across gender, age, culture, disability and lifestyle.

In order to be eligible to work for Abbott in Australia or New Zealand, you must hold current working rights with no restrictions for the respective country applicable.

We ask that recruiters respect our internal recruitment process and PSA panel by refraining from contacting us or forwarding unsolicited profiles.

We’re one of the nation’s leading health and community services providers, offering a broad range of services for almost 50 years. Click on the link to learn more about the services EACH offers.

• Permanent Part time 3 days per week ongoing role
• Ringwood location
• $32.01 per hour + Super + Generous Salary Packaging benefits of up to $18,550

You will be responsible for supporting all aspects of our Community Health Paediatric and Counselling team's business ensuring a smooth running of our clinics and program. Working collaboratively with the Allied Health Services and the broader Primary Health program, you will help to ensure quality service delivery and robust systems and processes.

You will provide services of office administration including;

• Track and prioritise requests via admin email.
• Assist with planning and delivery of multi-disciplinary group activities such as coordination room bookings, organising resources, documentation of consent, feedback and outcomes reporting.
• Prepare and format templates, reports, manuals and documents (e.g. customer correspondence, agendas, minutes, newsletters, flyers)
• Book and confirm appointments via SMS, documenting such activities in Trakcare, including booking of interpreters.
• Assist with the creation of new health records, registering customers, archiving, retrieval and general filing of records.
• Clear effective communication with stakeholders across all levels of the Allied Health teams and programs

This role requires a highly motivated, well organised person who has high levels of initiative and thrives in a busy environment. The successful applicant will be a team player with strong analytical, communication and time management skills. You will be able to effectively engage with our customers and key stakeholders, and will demonstrate a person-centred, customer centric and community inclusive approach.

To succeed in this role, you will bring:

• Well-developed administrative skills – attention to detail and accuracy skills
• Confidence using MS Office Suite applications.
• Demonstrated customer service skills.
• Ability to work autonomously and as part of a team.
• Ability to problem solve, organise and prioritise work.
• Confident and effective communication skills
• Experience working in an office administrative role.

Mandatory Requirements

• A current Working With Children’s Check is essential.
• Have full Australian working rights and a National Police Clearance

Highly Desirable Skills

• Knowledge and experience in customer service and data entry
• Experience supporting Allied Health teams
• Experience using Trakcare

EACH is committed to developing our people. At EACH you’ll be supported to be your best.  We provide:

• Competitive salary based on qualifications and experience.   
• Generous not-for-profit salary packaging of up to $15,900 tax-free income per year   
• Up to $2,650 additional tax-free money to spend towards meals entertainment.
• Opportunities for career progression and ongoing professional development  
• Support through a comprehensive Employee Assistance Program  
• Family & Domestic Violence Leave
• Opportunity to purchase additional leave.
• Public Holiday Substitution policy
• Competitive salary based on qualifications and experience.
• Access to large, well-resourced working facilities including free on-site parking.
• Novated leasing arrangements

Next steps  
If this sounds like a role that would make you excited to come to work each day, we’d like the opportunity to learn more about you!  If you have further questions, please reach out to Diana​ Roggenbucke, Team Leader Administration and Projects on [email protected].

Please see the full Position Description if would like more information.

Applications close Friday 1st of March so get your applications in quick!

*EACH Commitments*

At EACH, we prioritize treating every individual with dignity and respect, regardless of their background, ability, or identity. We actively encourage applications from diverse backgrounds and those with lived experiences.  

EACH is committed to creating a culturally safe environment that values and supports Aboriginal & Torres Strait Islander people(s), recognizing and respecting their unique culture and contribution to our communities. We strongly encourage applications from Aboriginal and Torres Strait Islander People.  For further information regarding our commitment please see our Reconciliation Action Plan.

As a child-safe organisation, EACH prioritizes child safety and well-being by creating a secure environment for children and implementing effective organisational structures, policies, and procedures.