BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 15,000 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes.

The Opportunity

Come and discover the opportunity to join the team in our BlueScope Building Components business as an Administrative Assistant (Permanent Part-Time). BlueScope Building Components, a division of BlueScope in Australia, manufactures and markets steel building products, solutions and services through its four leading brands: Lysaght, Fielders, Ranbuild and Kiteleys.

In this exciting role, you will play an integral part in coordinating and supporting the office administration of the operations at our Lyndhurst site. Bring your proven administrative and customer service skills and have the opportunity to make this role your own, becoming a trusted member of the team.

This is a part-time position with an average of 26-30 hours per week, and the specific work hours can be discussed during the interview. This role offers a great opportunity which has the potential to provide flexible work hours to fit your lifestyle, including some family and school friendly hours.

What Will You Do?

As an Administrative Assistant, you will be responsible for:

• efficiently managing the diaries, schedules and appointments for the VIC/TAS State Manager
• managing the travel bookings and accommodation for key personnel
• coordinating site visits by booking meeting rooms, arranging IT setup and ensuring the availability of necessary resources
• assisting in planning and organising various events, including employee functions, conferences, seminars, and workshops
• managing expenses by reconciling office invoices and the expenses of the VIC/TAS State Manager
• assisting with fleet management for VIC/TAS
• working collaboratively with internal/external stakeholders and be solution focused

More About You

You will either have previous administrative experience or tertiary education in business/equivalent experience with proficient skills in Microsoft Office. You take a consultative and supportive approach but can be decisive when required.

Someone who enjoys working with people, you will have proficient interpersonal skills as well as an adaptable and influencing communication style. Working in a busy environment, you do not lose sight of the objective and can ensure you stay on top of things.

We are looking for a resourceful, self-motivated and creative thinker who will bring:

• strong customer focus with the ability to resolve issues effectively and efficiently
• strong written and verbal communication skill
• high attention to detail and ability to complete multiple tasks simultaneously
• confidence in the use of the Microsoft Office Suite and the ability to learn new systems
• a growth mindset of continuous learning and improvement for yourself and the team
• a commitment to your own safety and wellbeing and care for others
• a current Australian drivers licence

What’s in it for you

• Permanent part-time position with family and school friendly hours; no weekend roster.
• Competitive remuneration package and attractive superannuation options
• Ongoing training and career development opportunities
• Free secured parking onsite
• Employee benefits with discounts on health and wellbeing products and services
• Employee Assistance Program
• Access to physio

Come and discover us at bluescope.com/life-at-bluescope/careers.

Together we can make a world of difference.

Applications close Friday, 17 May 2024.

What you need to be a part of our team:

• Previous experience working as a cleaner, preferably in an Aged Care setting
• Great attitude to your work
• COVID Vaccinated
• NDIS check or willing to get

We are currently offering a 30 hour fortnight role, with the ability to pick  up extra shifts.

Reporting to the Centre Manager you will get involved in the coordination of all aspects of administration, account management and extensive client/tenant liaison. This is a fantastic opportunity to utilise your customer service and administration skills in this varied and valued role.

Some of your key responsibilities will include:

• Account management including rental collection, arrears reconciliations and accounts payable
• Preparation of monthly reports & accruals
• Maintenance of tenant/contractor records and files, including public liability details, tenant files, lease and licence agreements, bank guarantees, contracts and correspondence
• Updating and maintaining all lease admin data including interpreting leases, incentive deeds and various commercial documents.
• Review with Property Managers/Finance any account reconciliations in line with lease terms and other agreements
• Client liaison, including telephone enquiries from customer, tenants, owners & contractors
• Assisting Centre Manager with the creation of budgets and reconciliations
• Processing invoices and work orders

We are seeking a Senior Team Assistant in our Rhodes office in this diverse position that requires a “can do” attitude.  You will undertake the administrative operations of the office so that technical staff can focus on their technical duties. This includes a broad scope of responsibility including project support and general office duties for your office and provide backup support for other offices when required. 

Specifically:

• Provide a high level of administrative support to the Project Team (Engineers, Designers and Drafters) as required.  This would include, but not limited to, preparation of operational works applications, tender and contract documentation, correspondence associated with contract administration services, formatting of technical reports, Bill of Quantities, letters etc.
• You will manage the electronic filing system, office security and allocation of keys as well as maintaining the mail register for incoming and outgoing hard copy mail
• Run errands and deliveries and be responsible for the purchase of office stationery