This is a Fulltime Permanent position – Monday to Friday (8:30am-4:30pm)

• Schedule & attend meetings on behalf of Managing Director (When required)
• Assist with organising events from small to large scale
• General administration tasks as required by the team
• Manage the Managing Director email inbox, including sorting, prioritising, and responding to emails as appropriate, ensuring that all communications are handled promptly and professionally
• Organise and maintain the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Ensure all calendar entries are accurate and conflicts are managed effectively
• Coordinate seamlessly with internal and external stakeholders to arrange meetings, including setting up video calls and conference rooms, and preparing necessary meeting materials
• Provide reminders for important tasks and deadlines to the Managing Director
• Assist in the preparation and editing of business correspondence and presentations
• Handle confidential information with a high level of discretion and integrity
• Record, transcribe, and distribute minutes of meetings
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Manage and maintain office supplies

• Senior Administration Coordinator - Permanent Part Time Position
• South Hurstville Location
• Base Salary $35.30 + Super + Not for profit benefits
• Thursday & Friday - 7.5 hours per day

We are looking for an experienced Senior Administration Coordinator to join our team at South Hurstville. You will be someone who thrives in a busy and challenging environment while at the same time providing great customer service to our residents and families.

Using your highly developed organisational and problem-solving skills, you will provide a variety of administrative support services including:

• General reception duties including front line telephone enquiries 
• Coordinating tours with prospective new residents & families
• Managing new resident admissions documentation
• Staff rostering  
• Processing of invoices
• Managing all staff documentation and filing including coordinating onboarding of new staff
• Other general administrative tasks

To be successful in this role you will have strong IT skills and the ability to pick up new systems quickly. You will also need:

• Previous experience in a similar role, ideally within the Aged Care sector (preferred but not essential);
• Some experience with managing on-line rostering systems (Human Forces);
• Experience processing invoices using on-line systems (Basware);
• To multi-task and manage competing priorities – all with a smile on your face;
• The ability to provide leave coverage on other days (preferred but not essential)
• Must be able to provide evidence of Flu & Covid vaccination.

Elements of Byron is an award-winning Beach front resort, nestled on 50 acres of absolute beach front paradise in Byron Bay. The role of Recruitment Resourcer (Admin Assistant) will support our Talent and Culture Manager who is responsible for Recruitment, Culture and Training at the resort.

This is a full time position working 5 days Mon-Fri, 8.30am - 4.30pm.

You will be responsible for providing administration and some recruitment support to ensure that effective candidate management and communication is maintained with all applicants who are applying for roles at the resort. There is a high volume of candidate calls, email correspondence and diary management, so your ability to manage multiple tasks will see you excel.

This role would suit someone who is extremely organised, has high attention to detail, can juggle multiple tasks and prioritise, while remaining cool under pressure. It is essential that you have worked in a HR or Recruitment environment, but please be aware that this is not a stand alone recruitment role. It would suit someone junior who has an interest in developing their recruitment or HR experience.

Your responsibilities will include but are not limited to:

• Phone screening and shortlisting of candidates using our candidate management system (Workable)
• Adding new employee details to Humanforce and following up on their onboarding progress
• Monitor and respond to telephone and email queries regarding interviews or start date information
• Diary management of Talent and Culture Managers inbox and calendar
• Assisting with the coordinating of recruitment activities including scheduling interviews, performing reference checks, and managing correspondence during the recruitment process
• Schedule learning and development training sessions and update the training calendar
• Co-ordinate administration processes for probation reviews, performance development reviews, employee visas, RSA’s, Drivers Licences, and other licence renewals as required
• Other ad hoc administration assistance as required

• Previous experience in a similar HR or Recruitment support role
• An HR Qualification would be highly regarded but is not essential
• Well presented with excellent communication (written and verbal) and interpersonal skills
• Well organised with strong attention to detail
• Remain calm, patient and organised in high volume work situations
• Results oriented and ‘can do’ positive attitude
• High level administration and organizational skills
• Display a high energy level
• Intermediate to advanced skill level - Microsoft Office Suite

• Restaurant, Accommodation and Spa treatment staff discounts
• Employee Assistance Program
• Full Day Orientation and dedicated departmental training
• Annual and fortnightly staff awards
• Refer a friend incentive
• Stability and long term employment opportunities for the right candidate
• Work in a beautiful beach side award winning resort
• Parking available on site

Salary is $64,675 + Super

For more information please contact Justine Dorrell on 02 6639 1516