Total 4 admin assistant job vacancies in Others category in Australia

Your new company
This Federal Government Department is seeking passionate individuals to join their team as Executive Assistants. Join a dynamic and forward-thinking government department committed to addressing climate change, promoting sustainable energy practices, and safeguarding our environment and water resources.
Your new role
Your new role as an Executive Assistant will see you providing high level support to the Branch Head and the wider leadership team with administrative duties. This vacancy will be offered on an initial 12 month non-ongoing contract with the view for extension.

This position requires a motivated individual who is able to work under pressure and under general direction and be responsible for the delivery of timely, efficient, effective and friendly high level administration and executive support. It requires a high degree of professionalism, judgement and discretion. You will be working with a Branch Head who has a lot of loyalty amongst the branch. You will have a positive attitude, be approachable and personable and have the ability to work as part of a team as well as leverage off your own networks throughout the branch. This will ensure success.
Your key responsibilities in this role are to:

providing the first point of contact for all business activities undertaken by the Branch Head, including managing and responding to phone calls, emails and general correspondence, preparing responses to routine and less complex enquiries
diary management and coordination including managing and organising meetings, briefings and events and anticipating and managing competing commitments
coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met
providing high quality administrative assistance in collating papers and folders for meetings attended by the Executive that you will assist
arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
liaising with various stakeholders of all levels including the Minister's Office and providing assistance with general enquiries
providing other general administrative support functions as required, acting professionally and displaying the behaviours in line with the APS Values and Code of Conduct.

What you'll need to succeed
To be successful in this role you will be required to have previous experience executive support and possess excellent interpersonal, communication and coordination skills.
You will also possess the following:

Prior experience as an EA or PA within Government or a private sector organisation
Demonstrated ability to perform the duties of an Executive Assistant providing administrative support to an Executive.
Well developed organisational and time management skills, including diary management, travel, and research skills
Ability to exercise sound judgement and show a high degree of initiative, integrity, professionalism and discretion when dealing with confidential and sensitive business matters.
High attention to detail and the ability to remain flexible and respond to changes as required.
Understanding and application of the APS Values and Code of Conduct.

You must be an Australian citizen to be considered for this role and have the ability to obtain and maintain a baseline clearance or higher. What you'll get in return The environment you will work within is very supportive and enables you to learn and to make the role your own. You will receive on the job training from a very knowledgeable and friendly team as well as an attractive salary package. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you though you are looking for a new position, please contact Laura Meyer on (02) 6112 7654 for a confidential discussion on your career. Please click here to apply.

Non-ongoing contract for an experienced APS5 Executive Assistant Your new company This Federal Government Department is seeking a passionate individual to join their team as a senior Executive Assistant. Join a dynamic and forward-thinking government department where you'll play a crucial role in safeguarding Australia's biosecurity and ensuring the smooth flow of goods across our borders. Your new role
The primary role of this position is to provide support to the Executive of a busy Division and the successful applicant needs to be able to:

Providing executive and administrative assistance; including managing diaries, travel, organising conferences and meetings, and collating required documentation.
Reviewing incoming documentation and preparing high quality and timely responses to enquiries and correspondence
Organising meetings
Preparing agendas, writing issue papers, taking minutes and following up on action items.
Building and maintaining strong, positive and constructive relationships with all stakeholders
Preparing, contributing to and quality assuring a range of written material
Acting as the principal point of contact on issues as required.
Other duties as required

What you'll need to succeed
To be successful in this role, you will have strong administrative, time management and organisational skills. You will showcase the ability to actively manage calendars, travel bookings and phone messages. You will have high attention to detail and the ability to remain calm and respond to changes of the business requirements and expectations.

Excellent written and oral communications skills will be required of you including the ability to draft a range of correspondence and undertake secretariat responsibilities.

You will have experience as an Executive Assistant within the APS and in a fast-paced environment and have a high level of proficiency in software, including but not limited to the Microsoft Office Suite and TRIM.
To be considered for this role you will need to be an Australian citizen and have the ability to obtain and maintain a Government Security Clearance at the Baseline level or higher. What you'll get in return You will get the opportunity to join a well-respected agency who are committed in achieving results. You will also be a part of a great team with excellent on the job training and an opportunity to advance career opportunities. You will be offered an attractive salary and be positioned close to public parking, transport, shops and cafes. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Laura Meyer on 02 6112 7654 now. If this job isn't quite right for you but you are looking for a new position, please contact Laura Slater for a confidential discussion on your career. Please click here to apply.

Your new company This Federal Government Department is seeking a passionate individual to join their team as an Executive Assistant. Join a dynamic and forward-thinking government department committed to addressing climate change, promoting sustainable energy practices, and safeguarding our environment and water resources. Your new role
Your new role as an Executive Assistant will see you providing high level support to a Branch Head and the wider team with administrative duties as required. This vacancy will be offered as a 12-month non-ongoing contract with the possibility of an extension.

This position requires a motivated individual who is able to work under pressure and under general direction and be responsible for the delivery of timely, efficient, effective and friendly high level administration and executive support. It requires a high degree of professionalism, judgement and discretion. You will have a positive attitude, be approachable and personable and have the ability to work as part of a team. This will ensure success.
Your key responsibilities in this role are to:

Providing the first point of contact for all business activities undertaken by the Branch Head, including managing and responding to phone calls, emails and general correspondence, preparing responses to routine and less complex enquiries
Diary management and coordination including managing and organising meetings, briefings and events and anticipating and managing competing commitments
Coordinating and tracking ministerial workflow; collating and following up on information to ensure deadlines are met
Providing high quality administrative assistance in collating papers and folders for meetings attended by the Executive that you will assist
Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
Liaising with various stakeholders of all levels, including the Minister's Office and providing assistance with general enquiries
Assisting the Divisional executive group as required to ensure core business hours are covered
Providing other general administrative support functions as required, acting professionally and displaying the behaviours in line with the APS Values and Code of Conduct.
Working in collaboration with the Division Head's EA and executive support team

What you'll need to succeed
To be successful in this role, you will be required to have previous experience in executive support and possess excellent interpersonal, communication and coordination skills.
You will also possess the following:

Demonstrated ability to perform the duties of an Executive Assistant providing administrative support to an Executive.
Well-developed organisational and time management skills, including diary management, travel, and research skills
The ability to exercise sound judgement and show a high degree of initiative, integrity, professionalism and discretion when dealing with confidential and sensitive business matters.
High attention to detail and the ability to remain flexible and respond to changes as required.
Understanding and application of the APS Values and Code of Conduct.

You must be an Australian citizen to be considered for this role and have the ability to obtain and maintain a baseline clearance or higher. What you'll get in return The environment you will work in is very supportive and enables you to grow and learn and to make the role your own. You will receive on the job training from a very knowledgeable and friendly team as well as an attractive salary package. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, though you are looking for a new position, please contact Laura Meyer on (02) 6112 7654 for a confidential discussion on your career and visit https://www.hays.com.au/jobs/ -office support to review our current list of available positions. Please click here to apply.

Your new organisation
This Government Department is working at the forefront of delivering a high level of policies and programs to the public contributing to the agriculture, food and forestry industries. This branch provides professional and responsive support for ministers and high-level executive governance meetings.
Your new role
We are seeking candidates with Secretariat/Program Board experience. You will be joining a small, high-profile team working on a breadth of critical portfolio and government issues that directly benefit the Australian community and industry. Assistant Directors work as senior members of the team, responsible for leading the delivery of high-quality, accurate and consistent analysis and advice in providing secretariat services as required.

The duties of the role include but are not limited to:

Leading the preparation of high-quality meeting documents, including agendas, briefings, papers and minute briefings, often in a pressurised environment
Maintain professional and constructive relationships with stakeholders
Liaising with other policy, regulatory and operational areas in the department and across government to achieve area and agency goals
Leading and building the capability of team members to support the duties listed above.


What you'll need to succeed
To succeed in this role, you will be a high-performing individual with previous experience in the APS in the same or similar role.
As well as this, the successful candidate will have the following skills and capabilities:

Ability to deliver a wide range of high-quality work that is clear, concise, logical, and well-constructed in a time-pressured environment
Ability to communicate concisely, both verbally and in writing, with senior management and a wide range of stakeholders in an accurate, timely and professional manner
Ability to provide high quality advice, including in collaboration with other areas of the department, on complex areas of policy to the minister and senior executive
Ability to be future thinking and provide innovative solutions to complex issues through collaboration with internal and external subject-matter experts
Consider and effectively manage competing priorities and strategic directions while achieving team outcomes in line with the department's goals and objectives.
The ability to lead, mentor and develop others whilst building an effective, high-functioning team You must be an Australian citizen and will possess or be willing to go through the process to obtain and maintain a (Baseline, NV1 or NV2) personnel security clearance.


What you'll get in return
In return, this position offers you with:

A competitive EL1 salary + 15.4% super
Joining an established and well-functioning team
A supportive branch with a reputation for delivering high quality work


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or call or email Laura Meyer on (02) 6112 7654, [email protected]
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.