Your new company This Federal Government Department is seeking a passionate individual to join their team as an Executive Assistant. Join a dynamic and forward-thinking government department committed to addressing climate change, promoting sustainable energy practices, and safeguarding our environment and water resources. Your new role
Your new role as an Executive Assistant will see you providing high level support to a Branch Head and the wider team with administrative duties as required. This vacancy will be offered as a 12-month non-ongoing contract with the possibility of an extension.
This position requires a motivated individual who is able to work under pressure and under general direction and be responsible for the delivery of timely, efficient, effective and friendly high level administration and executive support. It requires a high degree of professionalism, judgement and discretion. You will have a positive attitude, be approachable and personable and have the ability to work as part of a team. This will ensure success.
Your key responsibilities in this role are to:
Providing the first point of contact for all business activities undertaken by the Branch Head, including managing and responding to phone calls, emails and general correspondence, preparing responses to routine and less complex enquiries
Diary management and coordination including managing and organising meetings, briefings and events and anticipating and managing competing commitments
Coordinating and tracking ministerial workflow; collating and following up on information to ensure deadlines are met
Providing high quality administrative assistance in collating papers and folders for meetings attended by the Executive that you will assist
Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
Liaising with various stakeholders of all levels, including the Minister's Office and providing assistance with general enquiries
Assisting the Divisional executive group as required to ensure core business hours are covered
Providing other general administrative support functions as required, acting professionally and displaying the behaviours in line with the APS Values and Code of Conduct.
Working in collaboration with the Division Head's EA and executive support team
What you'll need to succeed
To be successful in this role, you will be required to have previous experience in executive support and possess excellent interpersonal, communication and coordination skills.
You will also possess the following:
Demonstrated ability to perform the duties of an Executive Assistant providing administrative support to an Executive.
Well-developed organisational and time management skills, including diary management, travel, and research skills
The ability to exercise sound judgement and show a high degree of initiative, integrity, professionalism and discretion when dealing with confidential and sensitive business matters.
High attention to detail and the ability to remain flexible and respond to changes as required.
Understanding and application of the APS Values and Code of Conduct.
You must be an Australian citizen to be considered for this role and have the ability to obtain and maintain a baseline clearance or higher. What you'll get in return The environment you will work in is very supportive and enables you to grow and learn and to make the role your own. You will receive on the job training from a very knowledgeable and friendly team as well as an attractive salary package. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, though you are looking for a new position, please contact Laura Meyer on (02) 6112 7654 for a confidential discussion on your career and visit https://www.hays.com.au/jobs/ -office support to review our current list of available positions. Please click here to apply.
Your new role as an Executive Assistant will see you providing high level support to a Branch Head and the wider team with administrative duties as required. This vacancy will be offered as a 12-month non-ongoing contract with the possibility of an extension.
This position requires a motivated individual who is able to work under pressure and under general direction and be responsible for the delivery of timely, efficient, effective and friendly high level administration and executive support. It requires a high degree of professionalism, judgement and discretion. You will have a positive attitude, be approachable and personable and have the ability to work as part of a team. This will ensure success.
Your key responsibilities in this role are to:
Providing the first point of contact for all business activities undertaken by the Branch Head, including managing and responding to phone calls, emails and general correspondence, preparing responses to routine and less complex enquiries
Diary management and coordination including managing and organising meetings, briefings and events and anticipating and managing competing commitments
Coordinating and tracking ministerial workflow; collating and following up on information to ensure deadlines are met
Providing high quality administrative assistance in collating papers and folders for meetings attended by the Executive that you will assist
Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
Liaising with various stakeholders of all levels, including the Minister's Office and providing assistance with general enquiries
Assisting the Divisional executive group as required to ensure core business hours are covered
Providing other general administrative support functions as required, acting professionally and displaying the behaviours in line with the APS Values and Code of Conduct.
Working in collaboration with the Division Head's EA and executive support team
What you'll need to succeed
To be successful in this role, you will be required to have previous experience in executive support and possess excellent interpersonal, communication and coordination skills.
You will also possess the following:
Demonstrated ability to perform the duties of an Executive Assistant providing administrative support to an Executive.
Well-developed organisational and time management skills, including diary management, travel, and research skills
The ability to exercise sound judgement and show a high degree of initiative, integrity, professionalism and discretion when dealing with confidential and sensitive business matters.
High attention to detail and the ability to remain flexible and respond to changes as required.
Understanding and application of the APS Values and Code of Conduct.
You must be an Australian citizen to be considered for this role and have the ability to obtain and maintain a baseline clearance or higher. What you'll get in return The environment you will work in is very supportive and enables you to grow and learn and to make the role your own. You will receive on the job training from a very knowledgeable and friendly team as well as an attractive salary package. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, though you are looking for a new position, please contact Laura Meyer on (02) 6112 7654 for a confidential discussion on your career and visit https://www.hays.com.au/jobs/ -office support to review our current list of available positions. Please click here to apply.
