We are on the lookout for a proactive, detail-oriented, full-time Administration Assistant to join our brand-new Auto Mega Warehouse location in Moorabbin. If you are passionate about providing seamless administrative support and thriving in a fast-paced environment, this role is perfect for you.
Reporting to the Senior Administration Manager, as the Administration Assistant, you will play a crucial role in ensuring the seamless operation of the dealership, including providing administrative support to our Sales Executives, managing customer information, and maintaining accurate records. Your willingness to learn, positive attitude, and strong organisational skills will be essential.
This role will see you;
- Provide administrative support to our friendly Sales Executives.
- Accurately input and manage customer information, vehicle records, and inventory data via internal systems.
- Ensure accurate banking details are received.
- Coordinate with the onsite Finance Manager to send external invoices.
- Input supplier invoices against vehicles accurately.
- Record Roadworthy Certificate (RWC) information for each vehicle.
- Allocate registration to each vehicle sold as per VicRoads compliance.
- Processing online transactions.
- Assist the sales team in accurately entering vehicle sales and preparing paperwork for customers.
- Follow up on outstanding information related to vehicle sales
- Organise and maintain dealership records, which include signed sales contracts and documents.
